SHOTLEY PARISH COUNCIL
Clerk: Mrs D Bedwell
Telephone: Clerk 01473 788248
10th June 2017
All Parish Councillors are required to attend the Parish Council Meeting of the Shotley Parish Council to be held on Thursday 15th June 2017 at 7.15pm at the Large Committee Room, Village Hall, Shotley. All parishioners are also invited to attend. The meeting will be open to the public and any parishioner wishing to raise a matter should speak at items 6 and 18.
Members of the public are reminded that the law permits any person to film, record, photograph or use social media in order to report on the proceedings of a meeting of the Council or its committees when they are open to the public. This does not extend to live verbal commentary.
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AGENDA
- Presentation of Community Awards
- Apologies for absence
- Declarations of interest with regard to items on the agenda and additions to register
- Reports
(ii) District Councillor’s report / 7.30
- To approve Minutes of the meeting held 18.05.2017
- Suspension of standing orders: Meeting open for 5 minutes to allow members of the public to speak
- Finance
(ii) To consider request for financial support from Suffolk Coasts & Heaths AONB for the production and printing of the next edition of the Shotley Walk Explorer Guide (£800)
(iii) To consider and approve accounts for payment and note bank balances
(iv) To consider and approve the annual accounts for year ended 31 March 2017 (as recommended by FWG)
(v) To consider and approve the Asset Register for the year ended 31 March 2017
(vi) To approve the Accounting Statements 2016/2017 (Section 2 of the Annual Return for year ended 31 March 2017
(vii) To appoint Internal Auditor to the Council
(viii) To approve the notes of the Finance Working Group meeting held 08 June 2017 and consider any recommendations made / 7:50
- Planning matters
(ii) To note Approvals/Refusals
(iii) Planning Correspondence: Including Ganges / 8.15
- UK Power Networks project: To receive update and consider re-instatement plan proposals
- Highways: To receive update and consider any actions needed with a financial implication
- To consider request received from a resident to place a sponsored memorial bench along the waterfront
- Shotley Village Hall:
(ii) Request for letter of support for car park improvements funding application- to receive update / 8.50
- Administration:
(ii) To note amendment to agreement between Sodexo (Community Payback Team) and the Parish Council
(iii) To approve outstanding Committees/Working Groups membership and liaison Councillors
a) Employment Committee Appeals: Cllr R Wrinch (remaining membership to be agreed).
b) Complaints Committee: Cllrs B Powell and R Wrinch (remaining membership to be agreed).
c) Complaints Committee Appeals: No appointments. / 9.00
- To note any further correspondence received and agree any response needed
- Reports from Councillors on matters not itemised on agenda/to be included in next Agenda (no decisions
- Chair’s urgent business: any items not on this agenda but of such urgency as to merit, in the Chair’s opinion,
- Date of next meeting: 20th July 2017
- Suspension of standing orders: Meeting open for 5 minutes to allow members of the public to speak
Temporary exclusion of press and public: That pursuant to the Public Bodies (Admission at meetings) Act 1960 the Public and Press be excluded from the meeting due to the confidential nature of the business to be discussed
- Administrative and legal matters- To receive updates and agree any further actions:
(ii) To approve the Confidential notes of the Finance Working Group meeting held 08 June 2017
(iii) Contracts, Tenders and Legal Matters: To consider and approve recommendations from the Finance Working Group / 9.25
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