West Midlands PoliceFreedom of Information

I require the organisation to provide me with the following contract

information relating to the following corporate software/applications:

1. Enterprise Resource Planning Software Solutions (ERP)

2. Customer Relationship Management (CRM) Solutions

3. Human Resources (HR) and Payroll Software Solutions

4. Finance Software Solutions

Along with the actual contract information for the above can you also

provide me with the maintenance and support contract associated with

each of the categories above if it not already within the existing

contract.

For each of the categories above can you please provide me with the

relevant contract information listed below:

1. Software Category: ERP, CRM, HR, Payroll, Finance
ERP, Finance & HR - Oracle e-business suite.
Payroll - iTrent

CRM - No information held

2. Software Supplier: Can you please provide me with the

software provider for each contract?

ERP, Finance & HR – Oracle
Payroll - Midland HR Software

3. Software Brand: Can you please provide me with the actual

name of the software. Please do not provide me with the supplier name

again please provide me with the actual software name.

ERP, Finance & HR - e-business suite

Payroll = iTrent

4. Contract Description: Please do not just state two to three

words can you please provide me detail information about this contract

and please state if upgrade, maintenance and support is included.

Please also include the modules included within the contract.

No recorded information as at time of request receipt. However, in order to assist you the following information has been provided by our contracts data supplier.
Oracle is the force’s current ERP end to end ERP system. It is used extensively throughout the force and is used to run our HR (establishments etc)., finance (budgets, general ledger) and purchasing (purchase orders). The product is supported and maintained by the supplier (Oracle) and the contract includes the provision of software upgrades should the force so wish.

5. Number of Users/Licenses: What is the total number of

user/licenses for this contract?

Oracle - a perpetual enterprise licence for the force
iTrent - licensed for the number of people on the force’s payroll (including pensioners) and is for 13,000

6. Annual Spend: What is the annual average spend for each contract?
Support and maintenance:

Oracle - £50,000.00
iTrent- £90,000.00

7. Contract Duration: What is the duration of the contractplease include any available extensions within the contract.

Oracle – maintenance is proprietary and can be extended by the force in yearly intervals.
iTrent - 2017

8. Contract Start Date: What is the start date of this contract?

Please include month and year of the contract. DD-MM-YY or MM-YY.

Oracle – purchased in 2000. Annual support and maintenance commences 06/04 and expires the following 05/04.
iTrent - commenced 01/07/2012 and the primary term concludes on 30/06/2017.

9. Contract Expiry: What is the expiry date of this contract?

Please include month and year of the contract. DD-MM-YY or MM-YY.

See above

10. Contract Review Date: What is the review date of this contract?

Please include month and year of the contract. If this cannot be

provide please provide me estimates of when the contract is likely to

be reviewed. DD-MM-YY or MM-YY.

Oracle = Annually in December (although the force is currently considering whether to replace / upgrade this system).

iTrent - Summer 2016.

11. Contact Details: I require the full contact details of theperson within the organisation responsible for this particularsoftware contract.

Procurement - Leigh Jones
Telephone – 101
email address –

04/12/18Ref: 003032/15