Annual DLMS Status Report for 2012

As of December 31, 2012

ADMINISTRATION OF THE DLMS AND DLSS STATUS REVIEW
PART I -- PROPOSED CHANGES
PROPOSED CHANGE NO.
TITLE

DATE ISSUEDACTION OFFICER

PDC ORIGINATOR / BRIEF DESCRIPTION
OF CHANGE / REPLY STATUS
DATE DUE
/
REC’D FROM
/ COMMENT
PDC 201A,
Purchase Request Number in Logistics Reassignment Memorandum Due-in (MILSTRAP DDX/DLMS 527D) (Supply)
09/29/11
Johnson
DLA / PDC 201 allowed for a PR number unique to DLA implementation to be used as a transaction reference number for DLMS 527D memorandum due-in from procurement instrument source (MILSTRAP DIC DDX functionality) initiated by DLA. PDC 201A provides the proposed MILSTRAP/ DLMS procedures associated with use of a PR number in memorandum due-in transactions, which were missing at the time PDC 201 was published in 2005 PDC 201A replaces PDC 201 in its entirety. / 10/31/11 / USTRANSCOM
Army
USMC
Navy / PDC 201A replaces PDC 201 in its entirety.
Abstain
DCS G-44(S) Non Concurs; AMMO - Non-concur with comments
Concur
Concurs with comment to expand change from intra-DLA to inter-Component
PDC 301,
Alternative to Logistics Asset Support Estimate (LASE) Process for DLA Managed Assets Using DOD EMALL Supportability Analysis Stock Out Report Tool
5/29/08
Johnson
DLA / Provide alternative to LASE by using DOD EMALL Supportability Analysis Stock Out Report (SA-SOR) Tool for DLA managed assets. DLA indicates this tool is only available for DLA managed assets,. / 6/30/08 / USTRANSCOM
Navy
Army / Abstain
No objection to PDC as written
Concur. Army submitted related PDC 400 to eliminate Army use of LASE under their modernized system (LMP)
Replaced by PDC 400 on 3/25/10
Proposed Addendum 379A to ADC 379, Revised Supply Status Procedures to Support “Virtual Receipt” and Requisition Alert Processes under Navy BRAC SS&D/IMSP – Intermediate Supply Status
(Supply/Logistics)
04/11/12
Hilert
DLA / This change enhances procedures implemented under ADC 379 to include one additional supply status requirement. It establishes an additional procedure for the preparation of supply status by DLA to provide notification to Navy BRAC SS&D sites when materiel requisitioned by DLA (on behalf of the Navy) from another Service/Agency source of supply (SoS) has been processed for shipment. DLA will provide supply status to the NSY or FRC sites when such status is provided to DLA from the SoS. / 04/26/12 / USMC
Air Force
USMC / Response extended until 03 May 12
Concurs without comments
Concur
Published as ADC 379A on 05/04/12
PDC 384,
New DLMS 940S, Warehouse Service Request (for Materiel Protection/Re-Warehousing, Staging, and Picklist/Callout), New DLMS 943A, Warehouse Service Advice, and Associated Procedures under Navy BRAC SS&D/IMSP (Supply)
4/20/10
Hilert
DLA / This change proposes procedures and a new DLMS transaction to communicate a Warehousing Service Request (940S) including requests for re-warehousing and/or protection, staging, or picklist/callout actions, to the Distribution Depot in support of NSY and FRCs operating under the Navy-DLA BRAC 2005 SS&D CONOPS. A new DLMS transaction communicating Warehouse Service Advice (943A) allows the Distribution Depot to provide positive or negative status on the requested action. / 4/30/10 / Navy
DLA
USMC
DLA Finance
Army
DFAS / Concur
Concur
Concur
Concur
Concur
No comment
Procedures revised and supplemented for USMC in PDC 384A
Published as ADC 401 on 02/17/12
PDC 384A,
Procedures and Data Content for DLMS Warehouse Service Request (940S) and Warehouse Service Advice (943A) under Navy and Marine Corps BRAC (Supply)
9/02/10
Hilert
DLA / This change updates data content applicable to the Navy and highlights impact to associated procedures. Navy procedures not specifically revised in this document are unchanged from original PDC 384 staffing
This change updates data content applicable to the Marine Corps and establishes the associated procedures. / 9/17/10 / USTRANSCOM
USMC / Abstains
Initial non-concurrence withdrawn
Ongoing discussion with DLA Distribution clarify data content
Published as ADC 401 on 02/17/12
Proposed Addendum ADC 399 (Staffed as PDC 399A), Automated Data Capture for Serialized Item Shipments and Preparation of the Issue Release/Receipt Document (IRRD) (DD Form 1348-1A or DD Form 1348-2) Continuation Page (Supply/MILSTRIP)
10/11/12
Hilert
ODASD(SCI), USTRANSCOM, and PRC Chair / The original ADC 399 provided clarification and enhanced procedures supporting automated data capture in association with the preparation of the DD Form 1348-1A or DD Form 1348-2. This proposed addendum updates the guidance applicable to the DD Form 1348-1A or DD Form 1348-2 and the IRRD Continuation Page data encoding procedures. / 11/12/12 / USTRANSCOM
Air Force
DLA
Navy
USMC
Army / Abstains. There is no impact to USTRANSCOM systems
Concurs withcomments
Concurs
Response extended until November 26, 2012
Concur with comments
Concurs without comment
PDC 400,
Exclude Army from using the Logistics Asset Support Estimate (LASE) Process (Supply/MILSTRAP)
3/25/10
Johnson
Army, HQAMC / Army decision is not to initiate a requirement for programming this capability in their modernized system aka Logistics Modernization Program (LMP). Army modernized system will not provide the ability for customers to submit LASE transactions to Army. In addition, under LMP, Army does not generate LASE transactions to other Components, nor will Army use LASE on an intra-Army basis. Army is not offering an alternative to LASE, but instead requests its use with Army be discontinued. / 5/03/10 / USA
USN
USAF
USMC
DLA
DPAP contractor support
USTRANSCOM / Concur
Concur. The Navy's position is that we recommend elimination of the LASE process. We have not found any interest in this process within Navy, and we do not plan to continue this process with Navy ERP.
Concur. We agree with the Army and Navy position that we eliminate the LASE process. In fact, the Air Force does not plan to continue this process with Air Force ERP.
This Headquarters has reviewed the impact of the cancellation of LASE to Marine Corps and concurs with cancellation of LASE.
Concur
Do not see any impact to WAWF, GFP CONOPS, IUID Registry, GFP Hub, or IUID Policy
Abstains
DOD MILSTRAP Administrator to develop an ADC eliminating the LASE process to remove it from MILSTRAP and DLMS vol 2.
Published as ADC 400 on 04/11/12
PDC 403,
Revised Procedures for Processing Depot Returns (including Receipt and Supply Discrepancy Report) (DLMS/MILSTRAP and SDR)
01/31/11
Hilert
DLA / This change revises DLMS/MILSTRAP/SDR procedures:
(a) To support DLA Distribution Depot processing and automatic disposal of materiel categorized as Supply Condition Code (SCC) H, Unserviceable (Condemned).
(b) To revise the dollar value associated with automatic disposal
(c) To revise the time standard for providing disposition on materiel identified upon receipt in SCC K, Suspended (Returns).
(d) To clarify manual procedures associated depot receipt of material where the NSN is not known and offer an automated alternative.
(e) Administrative revisions to MILSTRAP.
This change also establishes/documents enhanced procedures for transmission of SDRs. / 03/17/11 / USTRANSCOM
DLA
Air Force
USMC
Army
Navy / Abstains
Comments provided
Non-concur
Concur
Concur with comment
Concur with comment
Contents split to restaff as PDC 403A. Selected changes published as ADC 425 on 10/04/11.
PDC 403A,
Revised Procedures for Processing Depot Returns (including Receipt, Supply Discrepancy Report (SDR), and Proposed Revision to Time Standard for Reclassification of Supply Condition Code K Assets) (DLMS/MILSTRAP and SDR
12/23/11
Hilert
SDR Administrator / The PDC 403 procedures updated based upon discussion with DLA. Revises DLMS/MILSTRAP/SDR procedures: a. to support DLA Distribution Depot processing and automatic disposal of materiel categorized as Supply Condition Code (SCC) H, Unserviceable Condemned.
- to revise the dollar value associated with automatic disposal,
- to revise the time standard for providing disposition on materiel identified upon receipt in SCC K, Suspended (Returns), and
- to revise MILSTRAP administrative procedures to ensure consistency with SDR procedures under DLMS Chapter 17. / 01/23/11
AF -extended to 02/15/12. / DLA
Navy
HQDA DCS G-4
USMC
Army / Comments provided – meeting scheduled to address concerns
Concur with comment
Concur with comment
Concur with comment
Concurs
Published as ADC 1022 on 10/19/12
PDC 417,
Revision to Project Code Procedures Authorizing 3H-Series Project Codes for Assignment by the Joint Material Priorities Allocation Board (JMPAB)
5/23/11
Madrigal
J6212 / This change adds 3-Hotel-(Alpha) to the existing 3-Juliet-(Alpha) series project codes for the JMPAB use.
This change also reflects administrative updates/clarification of project code procedures, including procedures for dissemination of CJCS-assigned project codes. / 06/22/11 / Joint Staff
USTRANSCOM
Air Force
DLA
USMC
Army
Navy / Acknowledging receipt and concurrence with PDC 417
Abstain
Concur
Concur
Concur
Concur
Concur
Published as ADC 478 on 02/22/12
PDC 419,
Revise DLMS 527D Prepositioned Materiel Receipt (PMR) and 527R Receipt and Associated Procedures to Support Marine Corps BRAC SDI
Supply/Logistics
10/07/10
Johnson
DLA / This change proposes new procedures and updates to DLMS transactions to communicate enhanced 527D PMR data and 527R Receipt data between the MCMC and DLA at the Distribution Depots operating under the DSS. / 10/22/10 / USTRANSCOM
USAF
USMC
DFAS
Navy
Army / Abstain
Concur
Concur with comment
- Additional USMC comments to PDC provided 4/12/2011.
No comment
Concur
Concur
PDC 436,
IntraDLA Change - Establish New DLMS Supplement 846C, DLA Disposition Category Update Transaction and Procedures for use by DLA Disposition Services Under RBI (Supply)
01/14/11
Johnson
DLA Disposition Services / This transaction will be used to communicate a change in disposition category code between DLA Disposition Services (RIC S9D/S9W) (which use EBS) and the DLA Disposition Services Field Offices (which use DSS). The Disposition Category Code assigned to a Disposal Turn-In Document (DTID) will impact which system will be responsible for issuing the inventory and the stowage process. / 02/14/11 / Navy
DFAS
Air Force
USMC
Army
DLA / Concur
No comment
Concur
Concur
Concur
Concur with comment
Published as ADC 412 on 02/21/12
PDC 440,
Revises DLMS 869C, Requisition Cancellation and associated Procedures in Support of RBI (Supply)
01/14/11
Hilert
DLA / The 869C Requisition Cancellation is used to cancel customer requisitions from DLA Disposition Services. With the inclusion of the RBI functionality in EBS, this transaction needs to be updated to include passing a DTID number / 02/14/11 / USTRANSCOM
Navy
DFAS
DLA
Air Force
USMC
Army / Abstains
Concur
No comment
Concur with comment
Concur
Concur
Concurs with comment
Published as ADC 460 on 02/21/12
PDC 448,
Additional Contract-Related Data for 870S with BV Status (Supply/MILSTRIP)
06/13/11
Hilert
PRC Chair / This change modifies the DLMS to require contract related data be included in the DLMS 870S (DIC AE_) Supply Status transaction when BV Status is provided (Item Procured and on contract for direct shipment to the consignee). This will enable the recipients to integrate destination acceptance contract data within logistics systems used during receipt processing because the relevant contract data will have been received electronically from the prior supply status transaction. / 07/13/11 / Army
USMC
DLA
Navy
Air Force / Concur with comment
Concur with comment
Concur with comment
Concur with comment
Concur with comment
Note: Comment resolution pending
Published as ADC 465 on 02/23/12
Proposed Addendum to ADC 448A, Address Line 5 Country Name Implementation and Related DoDAAD Batch Transactions (DoDAAD/MAPAD/Supply/Finance)
08/07/12
Khuon
PRC Chair / This change is an addendum to ADC 448 and not a total replacement. The addendum proposes changes to the address placement and business rules associated with adding the country name to the address fields in the DoDAAD and MAPAD and removing the previously approved changes for DoDAAD batch processing. / 09/06/12 / DSS
GSA
WHS/CSP
DeCA
DLA Transaction Services
Military Postal Service Agency
USMC
DoDEA
NGA
DODIG
DARPA
Army
Navy DoDAAD
Navy
DLA Supply PRC
Air Force / Concurs
Concurs
Concurs
Concurs
Concurs
Concurs
Concurs as written
Concurs
Concurs without comment
Concurs
Concurs
Concurs
Concurs
Official coordinated position pending
Concurs without comment
Concurs
Published as ADC 448A on
10/02/12
PDC 449,
Revised MILSTRAP Procedures for Logistics Accountability During Maintenance - Disallows Logistics Use of Inventory Adjustment Transaction (DAC) for Physical Movement of Materiel from a Storage Activity to a Maintenance Activity (Supply)
01/20/12
Johnson
PRC Chair / This change requires the Components discontinue use of an inventory adjustment
for supply condition code change transaction (DLMS 947I/ MILSTRAP legacy DAC) as a method to record physical movement of an item between a storage activity and a maintenance activity.
This change also proposes deletion of MILSTRAP procurement source receipt transactions related to the return from a contractor of government owned materiel furnished to the contractor for use in the maintenance process. Procurement source MILSTRAP legacy DICs D4G, D4H, D4L, and D4L, were added by AMCL 12 and 43 for this purpose. However after further consideration, the MILSTRAP administrator believes return of government owned materiel that had been furnished to a maintenance contractor would be accomplished using the corresponding non-procurement source receipts (DICs D6G, D6H, D6L, D6M) / 2/21/12 / USTC
DLA J332 and DLA Distribution
Air Force
Army
DPAP and P&PE
Navy
GSA
USMC / Abstains
Concurs without comment
Concurs with comment
Concurs with comment
Received for review from Jim Craig 2/27/2012. On 3/12/2012 followed up for DPAP and P&PE response
Concurs in principle, with comments
Has no response to PDC 449
Has reviewed the subject PDC and provides comments
A Joint Supply PRC and JPIWG focused meeting to be held, 2Q FY13, to address questions/concerns with this
change proposal, as well as to address other Component concerns with accountability/visibility during maintenance.
PDC 453,
Revisions to Procedures and DLMS 511R, Requisition, to Support Requisitioning from DLA Disposition Services under RBI
10/31/11
Hilert
DLA Disposition Services / In addition to Service supply system-generated requisitions, under RBI, two additional source systems will transmit 511R Requisition transactions for Disposition Services’ property to EBS: U.S. GSA Personal Property for Reuse and Sale and the DLA Disposition Services’ Reutilization/Transfer/Donation (RTD) web applications. This PDC will describe the process for 511R requisition transactions generated from these two systems to EBS. Additional data elements will need to be added to the 511R transaction to account for requisition processes from GSA and the RTD Web. / 11/30/11 / DLA
USTRANSCOM
Army
USMC
USAF / Concur
Concurs with comment
Concur
Concur
Non-concur with comment
Published as ADC 466 on 03/28/12
PDC 459,
Establish New MILSTRIP-Authorized Value for First Position of Requisition Document Number Serial Number and DLMS Utilization Code H for Military Sealift Command (MSC) (Supply/MILSTRIP)
2/28/11
Hilert
MSC / To establish a MILSTRIP-authorized value for the first position of requisition document number serial number, also referred to as the DLMS Utilization Code, to be used within the Navy solely by the MSC. / 4/14/11 / USTRANSCOM
Army
USMC
USAF
Navy / Abstain
Concur
Concur
Concur
Concurs
Published as ADC 1029 on 08/14/12
PDC 464,
New Materiel Receipt Acknowledgment (MRA) Discrepancy Indicator Code (Supply/MILSTRAP)
11/30/11
Johnson
DLA-J33 / Create a new MRA discrepancy code for use with Navy ships that indicates that an MRA is being submitted in response to a follow-up request, but that there has not yet been an opportunity to pick-up/stow the order due to deployment or extended transit times. / 12/30/11 / USAF
Navy
USTRANSCOM
DLA
Army
USMC / Concur
Concur
Abstain
Concur - Earliest possible implementation latter half FY13
Concur with comment
Concurs with comments
Published as ADC 474 on 04/04/12
PDC 472,
Revision Documenting Changes to the Material Receipt Acknowledgement (MRA) Report Section of the MILSTRAP and DLMS Manuals (Supply/MILSTRAP)
01/13/12
Johnson / This PDC serves three purposes: 1) Documents changes to the on-line MRA Management Information Report tool structure and business rules that were agreed to by the Supply PRC and implemented by DLA Transaction Services in early 2010. 2) Revises MILSTRAP/DLMS Manuals to incorporate MRA Report changes made by DLA Transaction Services. 3) Requests that the DOD Components validate the need or purpose of select supplemental reports available in the on-line MRA Report tool. / 2/13/12 / USTRANSCOM
DLA Transaction Services
Air Force
Navy
DLA
Army / Abstains
Concurs
Concurs with comments
Concurs as written
Concurs with comments
Concurs
2/22/12 - Followed up for Army, Navy Air Force responses on the Ammunition MRA report, and for Army response on Army TPF report
Published as ADC 482 on 04/12/12
PDC 473,
Revised Procedures for Inclusion of Contract Data in Transactions Associated with Government Furnished Property (GFP) and Management Control Activity (MCA) Validation of Contractor Furnished Materiel (CFM) Requisitions (Supply and Contract Administration)
02/23/12
Hilert
ODASD SCI/DPAP PDI/PRC Chair / This change updates DLMS procedures and multiple DLMS transactions to enhance the visibility of GFP through associated logistics transactions. It establishes a mandatory requirement for inclusion of the applicable GFP contract number in relevant requisitions, materiel release orders, and shipment status, thereby providing capability to monitor GFP through enterprise visibility/accountability programs. / 3/26/12 / USTC
USAF
DLA
DLA Distribution
Army
USMC
Navy / Abstains
Concurs with comments
Concurs
Comments delayed
Concur with comment
Concur with comment
Concur with comments
Published as ADC 1014 on 08/17/2012
Proposed Addendum to ADC 473, (Staffed as PDC 473A) DLMS Revisions to Add the Associated Purchase Order (PO) Number in Support of the DLA Interface with the Exchange and the Navy Exchange Service Command (NEXCOM) (Supply)
09/24/12
Hilert
DLA / DLA Troop Support has several non-DOD customers that have a requirement to have their internal PO number identified on their orders and perpetuated to subsequent information exchanges. Their systems are built strictly around this PO number (rather than the document number used by DOD systems). Changes to the identified DLMS transactions need to be made in order to fully provide and perpetuate the customer’s PO number. This will allow customers to better integrate and maintain their processes with DLA. This change republishes the original ADC 473 revisions using a more generic note and adds a shipment documentation requirement. The revised DLMS note will authorize use of the PO number for both the Exchange and NEXCOM, as well as allow DLA to expand the usage if needed. Once approved, this change will supersede and replace ADC 473 in its entirety. / 10/24/12 / USTRANSCOM