Piper Glen Subdivision Association

Monthly Board Meeting Minutes

Tuesday February 10, 2015

1. Call to Order:

  • (6:30 PM) By President Tim Jenkins

2. Roll Call:

  • By Secretary Glen Austin
  • Present: President Tim Jenkins, Vice President Paul Moore, Treasurer Dan Erwin, Secretary Glen Austin, Architectural Board Member Mark Hanson,Architectural Board Member Joe Galassi, and At Large Officer Wendy Abshier
  • Not Present: N/A
  • Visitors: George Surley, Tom Quevillion, Ron Hoehn, Lee Smithey, Bob Allen, Carolyn Allen, and Phil Hardas

3. Approval of Agenda:

  • Jenkins called for approval of the agenda. Galassimotioned for approval and Moore second the motion. Agenda approved via consensus.

4. Approval of Minutes:

  • Jenkins called for approval of the minutes from January. Galassi motioned for approval and Moore second the motion. January minutes approved via consensus.
  • Jenkins informed the boardmissing minutes for the months of October and November have been located.
  • Jenkins called for approval of the minutes from October and November. Erwin motioned for approval and Galassi second the motion. October and November minutes approved via consensus.

5. Treasure’s Report:

  • Erwin briefly discussed line items and reported no major concerns. Bills to date have been paid as expected. Additional explanation forpayment approval for the month of February is as follows,

Bird Armour, $358.14, acct. fees and tax form prep., (slightly higher than expected due to additional tax forms)

  • Erwin requested approval to proceed with payment upon request for Frontierin a good faith effort to avoid payment delay and/or incurring of additional fees.
  • Concerns were raised pertaining to Monthly CWLP payment ($44) for security lights at the far southeast corner of the golf course. Erwin will follow up to ensure lights are still necessary and also requirement to continue monthly payment is accurate.
  • Jenkins called for approval of the Treasurer’s Report. Galassi called for motion to approve and Moore second the motion. Approved via consensus.

6. Architecture Committee Report:

  • Hanson briefly discussed the Architecture Control Committee Report for the month of February. No major concerns, updates were as follows,

On January 29, Peoples Bank forwarded gazebo plans for our review and approval.

Concern pertaining to landscaping project on Torrington Way has been resolved. Party involved has agreed to remove debris by no later than March 31, 2015.

  • Jenkins called for approval of the PGSA Architectural Committee Report. Galassi called for motion to approve and Austin second the motion. Approved via consensus.

7. Pool Manager/Pool Committee Report:

  • Moore gave a brief update on the Kiddie Pool Project. Both IDPH and the City have approved plans. Plans to proceed will begin soon, pending weather conditions.
  • Abshier informed the board that she is in the process of arranging lifeguard services with the Pool Manager. Will Update…

8. Landscape Report:

  • Abshier gave a brief update. The next step is to get bids from landscaping companies for the upcoming year.
  • Jenkins called for approval of the request to proceed with bids. Hansen called for motion to approve and Austin second the motion. Approved via consensus.

9. Old Business:

  • Bike Path - Hansen gave a brief update on the potential bike path. An agreement is pending contact and approval of the property owner Patty Boyce. Once she is confirmed her intent to allow the path on her property the next steps will be to meet with the residents around the area of the bike path to discuss their concerns and come up with a compromise so that the project can proceed. Once the concerns are met then a survey will be completed and finalize cost estimates.
  • Golf Cart Community - Jenkins advisedthat petition documentation will be sent directly to residents along with their yearly association dues bill in an effort to streamline the process.
  • Mailbox Program - Jenkins advised that Red WoodSigns offered the subdivision a huge discount to repair damaged mailboxes in bulk as opposed to one repair at a time. Estimates are as follows, north end of sub. approx. $4,200, south end of sub. approx. $5,800.
  • Delinquent Dues - Erwin updated the board. Letters were sent out and as a result delinquent dues were decreased to (10).

10. New Business:

  • 2015 Budget Preparation - Erwin provided a general explanation of actuals and allocations. The 2014 budgeted amount for mailbox maintenance will be reduced from $10,000 to $6,500 due to discounted services. Budget goals moving forward will be to avoid an increase in dues and balance the annual budget.
  • Jenkins requested approval of the PGSA Budget Planning Worksheet. Erwin motioned to approve, Moore second the motion to approve, approved via consensus.

11. Resident Comments/Questions: N/A

12. Next Meeting:

  • Will be held on Tuesday March 10, 2015 at 6:30 PM, Edgar’s Coffee House, 87 W Plummer Road, Chatham IL.

13. Adjournment:

  • Jenkins requested a motion to adjourn the meeting. Galassi motioned to adjourn. Moore second the motion. Approved via consensus.

Tim Jenkins, President