PART 1

Dear Bidders,

PLEASE NOTE THAT THE CLOSING OF RFQ HAD BEEN EXTENDED TILL 4TH AUGUST 2015

Reference to the RFQ for supplying UN Flags, please find the queries we received and our replies:

Ser. # / Query / Our reply
1. / Can the lock stitch be substituted with a flat stitch? / No, specifications are clear, we are looking for a robust, quality flag, that will be displayed in harsh environs, the flags must have the lock stitching where specified, normally multiple rows.
2. / How should we understand - "The fly end shall be finished with four rows of lock stitching", The information refers to both long sides? Shorter sides are to be finished with 2 rows of lock stitch? / The Fly End is the side that flies in the breeze, the attachment is the hoist side , the End opposite the hoist side should have multiple rows of Lock Stitching, and the length sides should have two rows of lock stitching at the minimum

3. / Does the canvas heading refers only to flags with brass grommet? What should be the diameter of the grommet (item.1,2)? / All Flags should have a canvas or duck heading, except the 12 " x 18" VIP flag, The nominal diameter of the grommet (hole size) should be approximately 1/2 inch
4. / Should the "attached rope ended with rope heading” (item.3,4) be attached with the canvas heading? / Yes
5. / Item.5 – specify types of fringes – cut, whether curly and length. The flag should have a white rope – whether attached with the canvas heading and what type of rope ending should be used." / The fringes are approximately 1 inch long, they are straight, the rope which has two tassels is actually a Cord, similar in material as the fringe
6. / Would you be so kind and provide us with photos of finishing flag size 30.50x45.7 cm and 183x 274,4 cm? / Please see attached photos
7 . / Will you allow to provide flags made of polyester knitted fabric instead of woven fabric? / No, specifications are for a woven fabric, which is heavier duty
8. / Will you allow to provide some tolerances for dimensions of the flags? / No, however if something is 0.125 to 0.25 (1/8 to a 1/4 inch) short it won’t be disqualified.
9. / UNCCS code 55121715.0006flag: please inform measurement of this flag. / It is the same one on UN flag for VIP sedans (55121715.0001), but we need 15 flags of the same specifications as the following picture

and 15 flags with the same size and specifications but with a small frame
10. / Please specify the format of flags it should be landscape or portrait? / Land scape

11. / Which grade is the color fastness required to reach? / Minimum of level 4 , slight fading, level 5 desired (no fading)
12. / Do you have request on laboratory to issue the test report on the color fastness? Or any designated laboratory? / The requested test report should confirm to the industry standards such as ISO, AATCC, ASTM and/or Marks & Spencer, etc.…
13. / Are the flags need to be coated (waterproof, anti-UV, etc)? / Flags are for outdoor usage and must be fade resistant etc. , we do not have these certifications as mandatory criteria, but it would make sense
14. / What is tolerance in weight of the flag? / Flags are specified for 210 d Nylon (Nyglo or similar)
15. / Pantone code, U code is for cotton cloth, the color is dim; do you have C code? This code is more fit for Nylon or Polyester. / We do not have the C code
16. / Can you please clarify the length of white tassels of UN flag for VIP Sedans, UNSCC Code 271931, VAT 0002, NEW Cat.55121715.0001? / Fringes are approximately 1 inch, tassels are approximately 12 inches (all together rope and tassel)
17. / Material of the flag, is 210D or 300D Polyester also accepted? Weight of 210 is 81gr./sqm, weight of 300D is 110gr./sqm, 300D Polyester is quite close to your required weight. / Flags are to be 200 + Denier Nylon (Nyl-glo or similar)
18. / Please give more information of UNSCC Code 271931, VAT 0006 UN flags. / UN flags for Buildings -Small:
Dimensions: Hoist (width):91.4 cm, Fly (Length): 152.40cm
The UN Emblem diameter shall be 45.7 cm (half the size of the Hoist/Width indicated above) and centered vertically and horizontally
Weight: Each flag shall be approximately 139 Grams
The flag shall be made with lock stitched seams, material and thread color matched
The flag shall be equipped with canvas heading and brass grommets
The fly end shall be finished with four rows of lock stitching for high durability.
19. / Photos of the flags needed / Photos of some flags are attached.
20. / Kindly advise if the logo printed is on both sides of the flag or on one side only? / Flags are to be printed on both sides
21. / Place of delivery / For Gaza and West Bank requirements: Ben Gurion Airport or UNRWA warehouses in Gaza & West Bank, Jerusalem
For Syria: Lattakia port or Beirut Airport
For Jordan: Queen Alia Airport or UNRWA Amman Warehouses,
For Lebanon: Beirut Airport or UNRWA warehouse in Beirut.
22. / In Technical Specifications (Annex B):
Size of Flags mentioned in Code : 55121715.0003 is 152.40 x 228.60cms
But in Bid Form Annex A1/A2/A3/A4 size mentioned against 55121715.0003 is 183 x 274.30cms / The correct size of flag in code 55121715.0003 is 183 x 274.30 cm
23. / In Technical Specifications (Annex B) –
Size of Flags mentioned in Code : 55121715.0002 is 183 x 274.40cms
But in Bid Form Annex A1/A2/A3/A4 size mentioned against 55121715.0002 is 152.40 x 228.60cms / The correct size of flag in code 55121715.0002 is 152.40 x 228.60 cm
24. / In Technical Specifications (Annex B) –
Size of Flag against Code : 55121715.0006 is not mentioned in Annex B and Annex A1/A2/A3/A4. / PLEASE SEE OUR REPLY # 9
25. / For Deliveries mentioned in Annex C – as
Code 2 and 7 – Gaza and Code 6 – West Bank
Code 3 – Lebanon
Code 4 – Syria
Code 5 & 0 – Jordan
We could not find these Codes 2, 3,4,5,6,7 and 0 codes in Annex A1/A2/A3/A4 / Please ignore these codes
26. / Extend Deadline for submission till 05-08-2015 / The RFQ is extended till 04-08-2015
27. / After contract award when will you put the first order to the successful supplier? / Within one week from supplier’s acceptance of the award
28. / Samples; do you need sample of each size / Yes
29. / Delivery of final products:
do you delivery to be for each country separately or all to Jordan / Delivery should be for each country separately, except for Syria it could be delivered to Lebanon.
30. / Customs: do you need us to clear the shipment from customs or you will take care of the customs. / It depends on the offered delivery term; it is CPT, UNRWA will take care of customs at ports of arrival and if it is DAP-UNRWA W/H, it will be the supplier’s responsibility
31. / Kindly Advise If The Quotation Should Include The Shipment Fees To The Different Locations. / Yes, the quotation should include the shipments fees to the different locations.