SDRME Executive Committee 2013 Fall Meeting

Conference Call

October 24, 11:00am EST

Participants: Carol Capello, Allison Ownby, Nicole Borges, David Cook, Kimberly Hoffman; William Burton (Membership Committee Chair) joined at 11:45am.

Missed: Jorie Colbert-Gertz

  1. Treasurer Report and Updates - Allison Ownby
  • Alison will not be able to attend the AAMC meeting and will miss the SDRME Fall business meeting. She will e-mail the Treasurer report to Carol next week.
  • SDMRE finances remain largely unchanged from one year ago.With $26,168.59 available in checking and $18,657.24 available in savings.
  • Direct Billing Paperwork has been submitted to the Francis Marion Hotel for the Summer SDRME meeting.
  • Paperwork for the SDRME fall meeting associated with the AAMC has been submitted to the Marriott. Costs for the reception are approximately $3,000. So far we gave received RSVPs from approximately 30 people.
  • Allison continues to work with Chase Bank to organize SDRME credit cards. The plan is for the President, President-elect, and Treasurer to each have an SDRME credit card. The committee discussed the need to have future changes to credit cards occur on the same cycle.
  1. Invited review update – Dave Cook
  • Dave e-mailed SDRME applicants on October 23rdannouncing the new invited reviews. They are: 1)Meredith Young (Centre for Medical Education, McGill University) for her proposal: How do we measure how we think? A scoping review on the measurement of clinical reasoning and 2)Shelley Ross (Department of Family Medicine, University of Alberta) for her proposal: Practical application of motivation theory to health professions education: a scoping review and examples for practice.Both are very interesting and timely topics
  • Presentations for the 2014 Summer meetings will include Hollis Dayon Assessment of Team Competencies in Practice: Implications for Medical Education andAbby L. Spencer (Allegheny General Hospital and Temple University College of Medicine) onIncorporating Patient Safety Education into Residency Training: A Literature Review
  • We will continue the practice of two 45 minute invited review presentations during the Summer meeting. The format will continue to be 20 minutes for presentations and 20-25 minutes for discussion. Dave commented that this format has been helpful to prior recipients and enhanced the manuscripts submitted for publication.
  • Dave advocated for these presentations occurring in a late Monday morning time slot. Since SDRME is investing resources in the invited reviews a Monday morning time slot would show case the investment.
  1. Fall 2013 Business Meeting Agenda

The executive committee reviewed and endorsed the proposed meeting agenda for the 2013 Fall Meeting

  1. 2104 Summer meeting
  • Kim reported that the contract has been signed with the Francis Marion Hotel in Charleston South Carolina. Data from the annual survey of membership informed the date, location, and structure of the meeting.
  • The 2014 Summer meeting will continue to be a Sunday afternoon/Monday/Tuesday morning meeting. The dates are June 22-24, 2014.
  • This year we will end the meeting by 11:00am on Tuesday.
  • The executive committee considered a wide range of potential structural changes in how the program is organized. The discussion yielded the following guidance:
  • Survey data continues to support a 2 day meeting with later start time on Sunday and early end time on Tuesday
  • With the proposed change in the AAMC meeting the Executive Committee will need to consider the timing of the Summer meeting.
  • It is important to preserve the unstructured consultation time.
  • If the executive committee wishes to engage SDRME members in strategic planning during the Summer meeting we could complete this outside of formal meeting times: 7:00am breakfast, dinner, or social hour.
  1. AAMC/GEA Update – Carol Capello and Kim Hoffman

On Oct. 11, Carol and Kim had a productive and insightful conference call with Brian Mavis (GEA Chair) and Kate McOwen (Director of AAMC Education Programs) to (1) better understand the proposed changes and current planning efforts; (2) explore how SDRME can support national efforts that foster medical education research and scholarship; and (3) identify key questions to pose to the SDRME membership and solicit their collective wisdom.

The AAMC leadership continues its efforts to respond to participant feedback regarding the length and complexity of the annual meeting. This year the annual meeting is more focused on fosteringacademic leadership teams to make the most of the annual meeting. A planning committee was created to reduce scheduling conflicts and topic duplication. The result will be a more streamlined meeting for 2013.

Planning for the 2014 meeting is occurring at the same time the AAMC is working through proposed changes. The 2014 meeting will be a shorter meeting. Plans have not been finalized but proposals under consideration include focusing the meeting around a small number of themes and inviting GEA to focus on these themes; eliminating GEA peer-reviewed sessions; and continuing the RIME call for papers with presentation of papers in the 2015 meeting and posters presented at the 2014 AAMC meeting.

For 2015 and beyond, the current thinking is to create a “medical education meeting” that is separate from the AAMC annual meeting. Timing of the medical education meeting is not clear but current discussions favor a Spring meeting which may be coordinated with regional GEA meetings or could prompt regional GEA meetings oto move to the fall. AAMC would continue to support a medical education meeting. Participants in the medical education meeting might include GEA/GSA/GRA/GFA/OSR and others. The GEA leadership was very forthcoming about the concerns that many of us share that separating medical education from a “deans’ meeting” may have unintended consequences.

The GEA leadership plans to communicate with GEA members via newsletters as plans are finalized. GEA leaders have completed similar conversations with the Generalist group. Kate offered to engage in periodic updates with SDRME and would be pleased to receive questions from SDRME leadership. SDRME will need to determine how it wishes to organize future meetings. This is an opportunity for SDRME to reflect on the unique contributions our organization makes.This will be a topic for discussion in the Fall and Summer SDRME meetings. We invited both Brian and Kate to our Summer meeting in Charleston.

  1. Call for Nominations

The committee discussed the timeline for nominations. This year we will need to recruit a President-Elect. Discussions will start in January, ballots by April, and decisions by May. Although we have new members, not many have experience with the Summer meeting.

  1. Communications Committee
  2. Emeritus Booklet: Carol offered to work on the Emeritus booklet after the Fall meeting is completed.
  3. Hostek.com have the contract for the domain name. Jamie Shumway’s name is still on the contract. Nicole will attempt to contact Jamie. We may need to initiate a new contract.
  4. George Novak offered to look through some of his materials to identify additional material for the web site for the period 1987-2000
  1. Membership Issues – Bill Burton (11:45am EST)
  • Bill reported on the results of the “multi-vote” activity from the 2013 Summer meeting. There were several things SDRME members identified as important credentials for membership:
  • Credentials in education and a strong record.
  • Current, active, personal involvement in medical education research
  • Specific formal role. Members raised the question if this could include a blended role , or being recognized by peers as the “go to person” in the institution
  • Unit has an identity within the medical school. Members raised the question if this should be more inclusive.
  • Unit has a functional role in medical education research. Members raised the question if we should include others beyond medicine
  • Position has primary responsibility for medical education research.
  • Bill reported on the different roles and responsibilities of current SDRME members.
  • The executive committee acknowledged that many of these ideas would require by-laws changes.
  • The membership committee will develop questions arising from the discussions at the Summer 2013 meeting. We could then survey the membership to get more broad discussion.
  • The executive committee thanked Bill for his leadership in this important discussion.
  1. Other Items. With no additional business the meeting concluded at 12:30 EST.