UCARE
FACILITY CREDENTIALING APPLICATION
INSTRUCTIONS
· Application should be completed only for the facility types listed on Page 3.
· Applications should be typed or legibly printed in black or dark blue ink. If more space is needed, attach additional sheets and reference the question being answered. ALL fields are required to be completed unless otherwise directed.
· Modification to the wording or format of the application will invalidate the application.
· Separate applications are required for EACH practice location and for each provider type.
· See shaded areas of each section for further instructions.
· Information submitted on pages 8 and 9 will be used to update our Provider Directories.
· If you have credentialing questions, please send an email message to or call 612-676-3660.
· Submit completed application along with all required documentation by one of these methods. UCare no longer accepts mailed copies of the Facility Credentialing Application.
EMAIL:
FAX: 612-884-2184
PLEASE NOTE
Initial Credentialing – Failure to legibly complete all sections of this Application and submit
current copies of all required documentation will constitute an incomplete application that will be returned to the provider without processing.
Recredentialing - Submission of recredentialing information is a contractual obligation.
Failure to complete all sections of this Application and submit current copies of all required documentation in a timely manner will be considered a request to terminate the facility’s participation in our networks.
FACILITY CREDENTIALING APPLICATION
INITIAL CREDENTIALING RECREDENTIALING
IDENTIFICATIONCORPORATE IDENTIFICATION INFORMATION
Legal Business Name: (As reported to the IRS) / Federal Tax Identification Number (TIN):
Doing Business As (DBA) Name: (If applicable) / National Provider Identifier (NPI) for facility being credentialed:
(Application cannot be processed without a valid 10-digit NPI)
Corporate Address:
------
------/ Hospital or Health System Affiliation:
Not affiliated with any hospital/health system
Date of Incorporation: ______/______/______/ Length of time in business with this Name and
Tax ID: ______Years ______Months
FACILITY INFORMATION
Address must be a street address, not a Post Office box.
Facility Name:
Address Line 1:
Address Line 2:
City: / State: / Zip: / County:
Facility Phone:
/ Fax: / Website:
www.
Credentialing Contact Name: / Contact Title:
Phone: / Fax: / Email:
Facility Administrator: / Email:
MAILING/CORRESPONDENCE ADDRESS
Must be an address where provider can be contacted directly. PAYMENTS WILL BE MAILED TO THIS ADDRESS.
Check here if all correspondence can be directed to the facility location above.
If not, complete the section below.
Name:
Mailing Address Line 1:
Mailing Address Line 2:
City: / State: / Zip: / Phone:
FACILITY TYPE
Check ONE box only per Application.
If your facility type is not listed below, do not complete and submit this application.
MEDICAL
Ambulatory Surgery Center – Free standing only
Birth Center – Free standing only
Must hold current, unconditional accreditation by CABC before a contract will be issued.
Home Health Care Agency that provides skilled nursing services (Not a PCA-only agency)
Must complete Page 7 if not Medicare (CMS) certified – INITIAL credentialing only.
Hospital - All types including Psychiatric
Skilled Nursing Facility/Nursing Home
Sleep Disorders Center – Free standing only (Not a Sleep Lab)
BEHAVIORAL HEALTH
Adult Licensed Residential Crisis (Minnesota DHS Rule 203 with Mental Health crisis services)
Children’s Residential Facility: Mental Health (Minnesota DHS Rule 2960)
Children’s Residential Facility: Substance Abuse (Minnesota DHS Rule 2960)
Eating Disorders Residential Facility (Minnesota DHS Rule 36 and/or Rule 2960)
Mental Health Partial Psych/Partial Hospitalization – Free standing only
Mental Health Residential Treatment, IRTS, or Residential Crisis (Minnesota DHS Rule 36)
Opioid/Methadone Treatment Program (Minnesota DHS Rule 31)
Substance Abuse - Outpatient or Residential/Inpatient (Minnesota DHS Rule 31)
HEALTH CARE LICENSURE Attach a copy of each license for this facility.
All licenses must be unrestricted/unconditional.
Do not submit practitioner licenses
License Number / State or City / Licensing Agency / Initial Issue Date / Renewal
Date / Expiration
Date
___/___/___ / ___/___/___ / ___/___/___
___/___/___ / ___/___/___ / ___/___/___
___/___/___ / ___/___/___ / ___/___/___
MEDICARE STATUS
1. Is this facility participating in the Medicare program? YES NO PENDING
Medicare number: ______Date of initial Certification: ______/______/______
2. Check here is facility is not eligible for Medicare certification.
3. HOSPITALS ONLY: Is hospital designated by CMS as a Sole Community Provider? YES NO
If YES, attach copy of documentation from CMS specifying Sole Community Provider designation.
MEDICAL FACILITIES – COMPLETE THIS PAGE
• AMULATORY SURGERY CENTER • HOME HEALTH CARE AGENCY • SKILLED NURSNG FACILITY/NURSING HOME
• BIRTH CENTER • HOSPITAL – ALL TYPES • SLEEP DISORDERS CENTER
ACCREDITED FACILITIES
Complete this section and attach copy of current Accreditation certificate or letter.
Certificate/letter should list this facility location as being included in the accreditation.
.
AAAAPSF - American Association for Accreditation of Ambulatory Plastic Surgery Facilities
AAAASF - American Association for Accreditation of Ambulatory Surgery Facilities
AAAHC - Accreditation Association for Ambulatory Health Care
AASM - American Academy of Sleep Medicine
ACHC - Accreditation Commission for Health Care
CABC – Commission for the Accreditation of Birth Centers
CARF - Commission on Accreditation of Rehabilitation Facilities
CCAC - Continuing Care Accreditation Commission
CHAP - Community Health Accreditation Program
DNV (NIAHO) - Det Norske Veritas (National Integrated Accreditation for Healthcare Organizations)
HFAP (AOA) – Healthcare Facilities Accreditation Program (American Osteopathic Association)
TJC – The Joint Commission (Formerly known as JCAHO)
1. Date of last full survey: ______/ ______/ ______
2. Effective dates of accreditation: ______/ ______/ ______through ______/______/______
NON ACCREDITED FACILITIES
Complete this section and attach copy of most recent onsite government agency survey along with your Corrective Action Plan (CAP), if deficiencies were cited, OR attach letter from government agency stating facility is in substantial compliance with most recent survey standards.
Has this facility had an onsite licensing survey by the Department of Health or CMS within the past 36 months?
YES – Date of most recent onsite survey: ______/______/______See instructions above.
NO - Successful completion of a health plan onsite visit will be required to complete
credentialing. You will be contacted by the Health Plan to schedule the visit.
STAFFING
Does this facility validate, for each licensed practitioner employed or contracted at the facility, the credentials necessary to perform health care services? YES NO
· If YES, indicate how the facility conducts the credentialing process for each practitioner:
Credentialing procedures are performed internally.
Credentialing procedures are outsourced/delegated to ______
Other, specify: ______
· If NO, explain: ______
______
BEHAVIORAL HEALTH FACILITIES – COMPLETE THIS PAGE
• ADULT LICENSED RESIDENTIAL CRISIS • MENTAL HEALTH RESIDENTIAL TREATMENT
• CHILDREN’S RESIDENTIAL MENTAL HEALTH • PARTIAL PSYCH/PARTIAL HOSPITALIZATION
• CHILDREN’S RESIDENTIAL SUBSTANCE ABUSE • OPIOID CLINIC
• EATING DISORDERS RESIDENTIALTREATMENT • SUBSTANCE ABUSE - OUTPATIENT OR RESIDENTIAL
ACCREDITED FACILITIES
Complete this section and attach copy of current Accreditation certificate or letter.
Certificate/letter should list this facility location as being included in the accreditation.
CARF - Commission on Accreditation of Rehabilitation Facilities
COA - Council on Accreditation
HFAP – Healthcare Facilities Accreditation Program (AOA - American Osteopathic Association)
TJC – The Joint Commission (Formerly known as JCAHO)
Date of most recent survey: ______/ ______/ ______
Effective dates of accreditation: ______/ ______/ ______through ______/______/______
NON ACCREDITED FACILITIES
Complete this section and attach copy of most recent government agency onsite survey along with your Corrective Action Plan (CAP), if citations were issued, OR attach letter from government agency stating all deficiencies have been corrected.
Has this facility had an onsite licensing survey by the Department of Human Services (DHS) or an agency delegated by DHS within the past 36 months?
YES - Date of most recent onsite survey: ______/______/______See instructions above.
NO - Successful completion of a health plan onsite visit will be required to complete
credentialing. You will be contacted by the Health Plan to schedule the visit.
STAFFING
Does the facility validate the credentials for each licensed practitioner employed or contracted at the facility? YES NO
· If YES, indicate how the facility conducts the credentialing process for each practitioner:
Credentialing procedures are performed internally.
Credentialing procedures are outsourced/delegated to ______
Other, please specify: ______
· If NO, please explain: ______
______
______
______
INSURANCE
Complete this section and attach a copy of the facility’s insurance certificate(s) that includes:
● Insurer(s) Affording Coverage ● Amounts of Coverage
● Policy Number ● This facility listed as covered by the policy
● Effective Date and Expiration Date ● Name and Phone Number of Agency issuing policy
Facilities that are covered by Government insurance - and a certificate was not issued - should attach a letter detailing coverage.
1. Is this facility covered by Commercial General liability insurance in the amount of $1 million per
occurrence and $3 million aggregate? (Excess liability/Umbrella coverage can be counted toward
the $3 million aggregate amount.)
Yes
No - Please obtain the above amount of required coverage before submitting application.
Facility is covered by Government insurance.
2. Is facility covered by Professional liability insurance in the amount of $1 million per occurrence and
$3 million aggregate? Must be a facility/organizational policy, not Individual-only, policy. (Excess
liability/Umbrella coverage can be counted toward the $3 million aggregate amount.)
Yes
No - Please obtain the above amount of required coverage before submitting application.
Facility is covered by Government insurance.
3. Has this facility’s Commercial General or Professional liability insurance ever, for any reason, been
denied, cancelled, non-renewed, or initially refused upon application?
Yes – Explain fully below.
No
______
______
______
______
ATTACHMENTS
In Have you attached all required documents? If not, the processing of your application will be delayed.
Check all documents included with this application.
Copy of all State and/or local licenses required to operate as a health care facility
Copy of facility’s Commercial General liability insurance certificate
Copy of facility’s Professional liability insurance certificate covering all facility employees
Copy of Accreditation certificate or letter
Copy of most recent onsite governmental licensing agency survey including facility’s corrective
action plan if deficiencies were cited, OR cover letter/email from licensing agency stating facility
is in substantial compliance with licensing standards from most recent survey
Copy of CMS letter certifying facility to provide partial hospitalization services
Other (specify): ______
______
ATTESTATION
Answer every question YES or NO.
Provide a detailed explanation below, including dates, for any question(s) answered YES.
Sign and date Attestation.
YES NO / 1. Has this facility ever had or currently have pending any legal actions against it?
YES NO / 2. Has this facility ever been convicted of a crime, excluding misdemeanors?
YES NO / 3. Has any government agency ever investigated, suspended, revoked, or taken
other action against this facility/organization’s license to conduct business?
YES NO / 4. At any time has any license or certification been revoked, denied, or suspended
by others or voluntarily given up by the facility, or are any actions which may lead
to such conclusions now underway?
YES NO / 5. At any time, has this facility/organization been assessed a penalty or fined by a
government agency or is the facility currently under investigation by the Medicaid
or Medicare programs or any other government agency?
YES NO / 6. At any time, has any third party payor ever revoked, reduced, denied, or
suspended this facility’s network participation due to inappropriate utilization
management, quality of care issue, or for any other reason?
YES NO / 7. Has any managing employee or person with an ownership or controlling interest in
this facility/organization been excluded from participation in any government
health care program?
YES NO / 8. Has this facility, under any current former name or business identity, ever had
its accreditation revoked or suspended?
Explanation for question(s) answered YES:
I, the undersigned authorized agent, hereby attest and certify that all statements on this entire Application are true, accurate, and complete to the best of my knowledge. I fully understand that any falsification of information or omissions from this Application may be grounds for denial of this Application as a Health Plan participating provider or cause for summary dismissal from the Health Plan.
I further understand, as an authorized agent of the applicant, that I and the organization have the burden of producing adequate information for the proper evaluation of the organization’s competence, character, and ethics in resolving doubts about such qualifications.
I warrant that I have the authority to sign this application on behalf of the entity for which I am signing in a representative capacity.
______
Printed Name of Authorized Representative Authorized Representative’s Title
______/______/______
Signature of Authorized Representative Date Signed
MEDICARE CERTIFICATION EXCEPTION FORM
Non Medicare certified home care agencies complete this form.
All questions must be answered.
Home Care Agency Name: ______
1. Indicate the number of hours and days per week the agency is available to serve clients.
Hours per day: ______Days per week: ______
2. List all states and years this agency has been in business.
State: ______Year(s): ______-______
State: ______Year(s): ______-______
State: ______Year(s): ______-______
3. Indicate the number of clients you have served in the past three years.
2011: ______
2010: ______
2009: ______
4. Indicate the number of agency employees in each category.
Registered Nurses (RN): ______
Licensed Practical Nurses (LPN): ______
Personal Care Assistants (PCA): ______
5. Indicate percentage of your clients, in the past year through present, who primarily received
personal care assistant (PCA) or home health aide services rather than skilled nursing
services.
______%
6. Give reason(s) this home care agency has not pursued/been granted Medicare (CMS) certification.
______
______
______
______
______
FACILITY CREDENTIALING APPLICATION