Aspen Valley Prepsafe School Plan Checklist

Aspen Valley PrepSafe School Plan Checklist

This year, the Safe School Plan will be electronically submitted to Share Point on the Safety Website.The Safety Office will receive 3 Hard Copies of the signature page and evacuation maps (both stage 1 and stage 2).Safety Plans are due on or before March 1, 2016.These hard copies will be delivered to your areaArea Superintendent, Board Room and Safety Office.

E / CDS Code
E / Safe School Leadership Team
E / School Safety Walk
E / Threat Assessment Management Team
E / First Aid Responders
E / Name of person responsible for monthly AED checks (if applicable)
E / Immediate Care Responders
E / Pandemic Influenza Parent Reunification Plan including:
E / Location
E / Team Members
E / Fire Drill Schedule
E / Lockdown Drill Schedule
E / Earthquake Drill Schedule
E / Lockdown Procedure
E / Phone Tree
E / Campus Visibility Deployment of Staff
HC / Signature Page
HC / Site Evacuation Map
HC / Off Campus Evacuation Map (map of site if available and evacuation plan)
E / E Mail your Safe School Plan to (Ellen will UPLOAD your SSP)

E=Electronically

HC=Hard Copy

Note: Print hard copies of entire plan (pages 1-50) including Threat Assessment Procedures and Protocol - give to your management team.

Preparing Career Ready Graduates

Aspen Valley Prep Academy Charter School

Comprehensive Safe School Plan

(Education Code Section 32280-32288)

At Valley Preparatory Academy Charter School

CDS Code

10-62166-0106740

From: 2017TO 2018

V.P.A. Core Belief: A safe learning and working environment is crucial to student learning.

Contact Person:Shelly Lether

Position:Executive Director

Telephone Number:(559) 225-7737 OR 470-4750E-Mail address:

A.V.P.A

Comprehensive Safe School Plan

Board of Education

Brooke Ashjian, President

Lindsay Cal Johnson,

Christopher De La Cerda

Carol Mills, J.D.

Janet Ryan

Luis A. Chavez

Superintendent of Schools

Michael Neece – Chief Academic Officer

Ambra Dorsey – Interim Administrator – DPI

Andrew De La Torre – Director of Benefits and Risk Management

District Manager II, Emergency Planning/Crisis Response

Armand Chavez

March 2016-2017

Purpose and Scope

The Aspen Valley Prep Academy Charter School Comprehensive Safe School Plan (CSSP) provides guidance and direction to Director, faculty and staff who have emergency management responsibilities. The ERP along with the School Comprehensive Safe School Plan shall be used during an emergency incident involving a A.V.P.A. School facility.

Key Emergency Contact

After contacting 911, it is imperative during an emergency to contactExecutive Director Shelly Lehter, Site Director Corrie Sands and Site Director Josh Hodges and Chief Director S.R.O. Peter Reta and Lt. S.R.O. Tim Morgan of Communications Office as quickly as possible. They will respond immediately to the emergency and alert the appropriate members of the District Safety Team.

Safe School Leadership Team (SSLT)

Each V.P.A. facility and administrative site will have a Safe School Leadership Team (SSLT) to take charge of the emergency, respond effectively, protect the occupants of the facility and reduce the risk of physical injury, property damage and business interruption.

Standardized Emergency Management System (SEMS) is the system required by Government Code 8607(a) for managing response to multi-agency and multi-jurisdiction emergencies in California. SEMS consists of five organizational levels, which are activated as necessary: Field Response, Local Government,

Operational Area, Regional and State.

The school site Safe School Leadership Team (SSLT) carries out the Field Response level of crisis and emergency management, the District School Safety Team functions at the Local Government level in this system. By organizing our crisis response plans according to SEMS, both school sites and the District are positioned to integrate services when an incident occurs on an area, regional or state level.

By standardizing key elements of the emergency management system, SEMS is intended to:

 Facilitate the flow of information within and between levels of the system,

 Facilitate coordination among all responding agencies.

Use of SEMS will improve the mobilization, deployment, utilization, tracking, and demobilization of needed mutual aid resources. Use of SEMS will reduce the incident of poor coordination and communications, and reduce resource ordering duplication on multi-agency and multi-jurisdiction responses. SEMS is designed to be flexible and adaptable to varied disasters that occur in California and to the needs of all emergency responders.

Essential Management Functions: SEMS has five essential functions adapted from Incident Command System (ICS). The Field Response uses the five primary ICS functions: Command, Operations, Planning/Intelligence, Logistics, and Finance/Administration. The term management is used instead of command at all levels except Field Response. The titles of the other functions remain the same at all levels.

Under the SEMS, tasks are delegated to members of the SSLT to successfully handle critical incidents. The SSLT member is then responsible for the task assigned and serves as the manager of the task. This type of delegation allows each manager to focus on just one or two aspects of the incident. These managers then provide information to the incident commander (principal) and assist them in making informed decisions. Using this organizational system during a critical incident creates clear communication channels that will reduce the amount of confusion and chaos. Permanently assigning specific areas of responsibility to members of the Safe School Team provides each member with the opportunity to specialize in the management of his/her area.

The SEMS can also address the uncertainty of exactly who will be in the building during an emergency. When assigning the management of critical roles in the SEMS, assign an alternate for each role to assure coverage at all times. This may require some individuals to be responsible for more than one task if the primary manager were out of the building. While the SEMS identifies roles for the members of the SSLT, all school faculty members should know their specific functions during an emergency. Teachers with students in class will have specific functions, as will teachers not assigned a class when an emergency occurs. It is imperative to emergency operations that SEMS roles and responsibilities are assigned and understood by the Safe School Leadership Team members. The Roles & Responsibilities outline above in this documentwill also assist the Incident Commander if one or more team members/alternates are not available. City emergency responders use the SEMS to manage emergency events. Because of this, a school with assigned roles for administrators and teachers will be able to work more efficiently with city agencies.

Directions

1. Establish:

Safe School Leadership Team

Safety Walk

Threat Assessment Team/Student Wellness Team

First Aid Responders

Pandemic Influenza Management Plan with reunification team and on campus location established for student/parent reunification.

2.Complete School Safety Walk

3.Stage 1. Site Evacuation maps are developed by Chief Director S.R.O. If you need to adjust your evacuation map, please notifyChief Director S.R.O. at and Lt Tim .

4. Stage 2. Off campus evacuation (map of site and plan).

1. Establish:

2017-2018 Fire Drill Schedule – Once per month at the elementary and middle school level and three times per year at the high school.

(before/after school, lunch, instructional time)

2017-2018 Lockdown drill – Aug, Nov, Feb, May, Aug, Nov – (before/after school, lunch, instructional time).

2017-2018 Earthquake Drill (Duck and Cover once a quarter at the elementary and middle school level and two times at the high school)

School Phone Tree

Visibility of staff deployment plan

Note: The strategies for improving school safety/climate pages are no longer required. They have been placed in the Single Plan for Student Achievement.

1. Update the templates of the plan to reflect current areas of responsibility at your site.

1. Work closely with the school site council. Remember the school site council has the responsibility of approving the final plan and must be involved in its development. (SSC meeting for approval must be prior to March 1.) Please calendar a meeting in May or Juneto discuss and approve plan.

1. Submit your Comprehensive Safe School Plan to , Secretary ofSafety & Security Office, she will upload your SSP to SharePoint Website for Board approval.

Completed plans must be submitted no later than June1 of the school year.

Safe School Leadership Team

Please note that the Safe School Leadership Team functions have been organized to align with the District Standardized Emergency Management System (SEMS) and the National Incident Management System (NIMS). Depending on staff available, team members may serve multiple roles. For example, the Principal may serve as both incident commander and Operations officers etc.

In the event of an emergency situation, the Safe School Leadership Team should report to a designated location to oversee and provide directions during the emergency situation. The principal and/or designee in charge are to facilitate the following: (1) secure the area, (2) check for damage, (3) assess injury situations, and (4) report findings to the Assistant Superintendent. Safe School Leadership Team is listed below.

Safe School Leadership Team

Name / Phone
Incident Command / Executive Director
Site Director A.V.P.A
Site Asst. Director
Site Director Meadows (New Site)
Chief Resource Officer
Site Director (After School) / Shelly Lether
Corrie Sands
Josh Hodges
Lisa Taylor
Peter Reta
Jay Padua / (559)470-4750
(559)999-3683
(760) 912-9886
(559) 281-3492
(559) 515-0431
(559) 246-3907
Planning/Operations / Operations / Resource Officer
Operations / Resource Officer
Operations / Resource Officer
Nurse’s Station / Medical
OperationsDirector / Tech. / LT. Tim Morgan
Rey Wallace
David Diredo
Cecilia Garcia
Michael Lee / (559) 472-6448
(559) 417-1983
(559) 270-8597
(559) 666-0525
(559) 9071248
Intelligence / Business Director / Terri Martin / (559) 225-7737
Maintenance / Maintenance Manager / Ben Hioco / (559) 417-1682
Kitchen / Kitchen Manager / Lisa Rodriguez / (559) 999-5283
SCHOOL SAFETY WALK
After establishing your Safe School Leadership Team, the “Safety Walk” of your site must be done to assess safety conditions, emergency access, evacuation routes, PA system etc… This information is vital in the development of your Safety Plan.
Exterior of School Building / Checked & in order / Needs Attention / J-Order in process
Gates – lockable / X
Fences - stable and no broken areas / X
Appropriate school zone signs in position / X
Free of graffiti / X
External utilities secured and locked / X
Roof hatches secured and locked / n/a
Shrubs trimmed / X
Doors and windows in working order and lockable from inside / X
Outdoor lighting illuminate all areas of use during night hours / X
Exterior cameras in good working order where applicable / x
PA system in good working order and has the ability to be used outdoors ( i.e. field area) / X
Playground equipment safe and fall-protection material placed on the ground below equipment / X
Athletic facilities & external building are secured & illuminated at night / X
Dumpsters and garbage cans are secured / X
Parking lots are well-lit / X
No parking zone within 5ft. of the building / X
Sidewalks free from cracks and tripping hazards / X
Fields are free from potholes / X
Bike racks secured and placed in a locked cage / X
Gym bleachers are safe and in working condition / n/a
Interior of School / Checked & in order / Needs Attention / J-Order in process
Doors and windows are in working order and lockable from inside / X
Exit lights in working order / X
Universal evacuation signage is posted in every room near the door and in hallways / X
The District Emergency Telecommunication Center's number is posted in every room / X
Computer/server rooms secured and appropriately ventilated / X
Hallways are free from obstructions (furniture, music instruments, large art displays etc.) / X
Visitor pass protocol is in effect / X
Staff wear ID badges / X
Classroom / Checked & in order / Needs Attention / J-Order in process
Classroom emergency guide is posted / X
Emergency folder is easily accessible / X
Evacuation map is posted / X
Classroom phone has the emergency phone # sticker / X
Doors and windows are lockable from the inside / X
Peepholes are installed / X
Equipment Needs / Have enough / Need / How many?
Vests / X
Radios / X
Crossing guard signs / X
Cones for parking / X
Caution signs / X
Golf carts / n/a
First aid kits / X
Other

Stage 2 Evacuation (Off Campus)

In the case of a Stage 2 Evacuation, all students/staff will travel to the following site and wait instruction.

SITE – Lion Parkparking lot At the West End of the Park =Lion park is located at corner of Marks and Emerson

ALTERNATE SITE –Emerson just east of West St. in the open grass area that separates the two roadway.

Contact Person: Chief Director S.R.O.Peter Reta Phone: (559) 515-0431 or Lt. Morgan (559) 472-6448

Student holding areas: Please take into consideration all special needs of your students when deciding holding areas

Elementary

SPED ______Same as above______

Pre-school/Kindlers ______Same as above______

Primary ______Same as above______

Upper ______Same as above______

ED ______Same as above______

Secondary (Same as above)

7th ______8th______

9th______10th ______

11th______12th ______

SPED ______

PACE______

Ed Code 7 Delegate of Powers

Aspen Valley Prep Academy Charter School

THREAT ASSESSMENT MANAGEMENT TEAM (TAMT)

(Student Wellness Team)

When a school identifies an individual or group that may pose potential harm to themselves or others, the school will convene their Threat Assessment Management Team (TAMT).

The task of the TAMT is to assess the level of threat posed; determine what level of response the school site will initiate; what district resources may be required and what response may be needed.

This team should work with outside agencies when making referrals under Welfare and Intuitions Code 5150.

The team will oversee and document the school site’s response to threats, 5150 referrals and plan for monitoring or services that may need to occur after the crisis has passed.

When engaged in the 5150 referral process, this team becomes a Student Wellness Team. The team may expand at that point to include other staff, parents or whoever else may be required to monitor the student’s well being when and if returned to school.

STAFF MEMBER / TITLE / ALTERNATE / ALTERNATE
Corrie Sands
Josh Hodges / Site Director
Asst. Director / Director, Assistant Director or Designee / Shelly Lether Executive Director
Michelle Jones / Counselor / School Psychologist or Student Assistants, (SAP) Counselor, Counselor Trained in Threat Assessment / School Psychologist
Peter Reta
Tim Morgan / Chief Safety Director / School Resource Officer
Lt. School Resource Officer / Fresno Police Department 911 / Sheriff Department 911
Cecilia Garcia
Sara Crantz
Beth White / School Nurse/ LVN
Program Specialist
School Psychologist / Social Worker or other staff determined by the Executive Director
Rey Wallace / Sgt. School Resource Officer / Fresno Police Department 911 / Sheriff Department 911
David Diredo / School Resource Officer / Fresno Police Department 911 / Sheriff Department 911

FIRST AID RESPONDERS

Each district site must have designated First Aid responders who are first to provide assistance when needed. Annually, identify those staff members who have current training in CPR and First Aid. In an emergency situation, any staff member may provide assistance. Insure that there are an adequate number of people trained in first aid in addition to the crisis response team.

The following staff members are designated emergency first aid responders for the 2017 – 2018 school year at Valley Preparatory Academy Charter School.

CPR / First Aid / Date Expired / Name / Position / Contact
X / X / 09/18 / Cecilia Garcia / School Nurse / Office (559) 225-7737 / Cell-559-666-0525
X / X / 09/18 / Peter Reta / Chief Safety Director S.R.O. / Office (559) 225-7737 / Cell-559-515-0431
X / Rey Wallace / Sgt. S.R.O. / Office (559) 225-7737 / Cell-559-417-1983
X / Tim Morgan / Lt. S.R.O. / Office (559) 225-7737 / Cell-559-472-6448
X / David Diredo / S.R.O. / Office (559) 225-7737 / Cell-559-270-8597
X / Michael Lee / IT Supervisor / Office (559) 225-7737 / Cell-559-907-1248
X / Shelly Lether / Executive Director / Office (559) 225-7737 / Cell-559-470-4750

(Automated External Defibrillator) Maintenance Checks

Please list the person(s) who are responsible for the monthly AED maintenance check. (If applicable)

Cecilia Garcia / School Nurse
Peter Reta / Chief Safety Director School Resource Officer
Tim Morgan / Lt.. School Resource Officer

Emergency First Aid Guidelines for California Schools is the guide for providing first aid.

The guidelines and first aid supplies are located in the health office. Additional supplies (red 1st aid bags) at the high schools are located in the boy’s gym, girl’s gym, and may also be in shop classes.

The guidelines chart contains Universal Precautions for blood borne pathogens.Any time an employee is involved in a possible blood exposure incident, it shall be reported as a Worker’s Compensation incident.

CPR PRECAUTIONS

To minimize the risk of infectious disease transmission during emergency mouth-to-mouth resuscitation, mouthpieces, shields, pocket masks, or other ventilation devices shall be used. Such equipment shall be stored with first aid equipment in the health office.

Unless the scope of the crisis/first aid response is prohibitive, the appropriate student and/or the emergency employee accident reports are to be completed as per usual District policy.
IMMEDIATE CARE RESPONDERS

Identify all persons who are trained in monitoring and providing medical care for students with significant health conditions (severe allergies, severe asthma, diabetes, seizures, and specialized healthcare procedures, such as catheterizations, GT feeding etc.). Staff will need to provide for the medical needs of these students, if they remain at school for a significant amount of time. Nurse to be responsible for training designated personnel every year to monitor and provide medical care for students with significant health conditions.

The following staff members are designated Immediate Care Responders for the 2017-2018school year atAspen Valley Preparatory Academy school.

NAME / TITLE / ROOM/PHONE
Shelly Lether / Executive Director / Office : 559-225-7737 / Cell =08 559-470-4750
Corrie Sands / Site Director / Office : 559-225-7737 / Cell = 559-999-3683
Cecilia Garcia / Nurse / Office: 559-225-7737-Ex.137= Cell-559-666-0525
Peter Reta, / Chief Safety Director School Resource Officer / Office :559-225-7737 Ex. 111= Cell-559-515-0431
David Diredo / School Resource Officer / Office: 559-225-7737 Ex 111= Cell -559-270-8597

*A confidential list of all students in the category must be kept in nurse’s office as well as with the school safety coordinator.