Land O Lakes High School Gator Band

Land O’ Lakes High School Gator Band

2016-2017

Band Program

Forms Packet

Director: Riley Batts

Dear Land O’ Lakes H.S. Band Members and Parents,

I am looking forward to another exciting and rewarding year with the Land O’ Lakes High School Band program. This packet contains very important information relating to participation in band/guard. At this time we need to collect an accurate count of members who will be participating in the band program. It is very important that all band students in grades 8-11 complete the forms found later in the packet and return them by Thursday, June9th. Please read this packet carefully. It contains vital information pertaining to the 2016Land O’ Lakes Marching Band, including calendars, schedules, uniform specifics and payment information.

We have worked diligently to keep the marching band fair share assessment as reasonable as possible while still providing one of the best educational experiences in the country. This year’s marching band fair shareis the same as last year’s ($250), and will include uniform cleanings and show shirts. This fee does not include the school course fee of $25, which must be paid TO THE SCHOOL upon registration day. We encourage ALL members to fundraise as much of their fees as possible. Our community is very supportive of our band program, and our band program works hard to serve and represent our community well. The school and director look forward to providing the marching band students with a high quality show, staff, and lifelong skills, memories and experiences!

The Land O’ Lakes High School Gator Marching Band has a tradition of superior performance, which has been achieved through a high level of commitment and dedication of our band members, administration, volunteers and staff. By signing the attached agreement and including your non-refundable marching band deposit, you will be expected to participate in all scheduled/required band activities. Failure to do so would be extremely disruptive to those present at rehearsals. Please fill out the appropriate forms (indicated at the bottom of the Letter of Agreement page) and return it with your deposit to Mrs. Batts by June 9, 2016. Make checks/money orders payable to “Land O’ Lakes High School.”

The instrumental music staff has made the commitment to continue the Gator Marching Band’s tradition of excellence. We will have an exciting and challenging marching band show for the 2016 season. We challenge every member to take true ownership in this class organization. By working hard and working together, we can make this an exceptionally rewarding experience for everyone associated with our band.

Details on eligibility, qualifications and policy can be found in the Band Handbook. All band students must return the signed handbook slip as well (this is a graded assignment for all band students at the start of each school year). If you have any questions please contact Mrs. Batts.

Mini Campis June 9thand 10th from4-7pm

Band Camp is July25th–July 28th 8am-6pm, August 1st- August 5th 8am-6pm

I know, particularly for new members, this packet can be a lot to take in, so please do not hesitate to contact myself with any questions, or just to introduce yourself.

Sincerely,

Riley Batts

LOLHS Band Checklist of Required Forms and Payment

Please return entire packet

All forms and final payments are due no later than June9th, 2016. Students cannot participate without completed forms and a paid fair share deposit. In the event of financial hardship, the Band Director may authorize a payment plan an alternative payment plan, and this plan must be in place prior to lapse in payment!

Fair Share Assessment and Uniform/Equipment Order Form with payment

Medical Power of Attorney (this form must be notarized, there will be a notary at the mini-camps)

Volunteer Interest Survey (all band parents are expected to participate in their child’s band life; please tell us how you can help)

Pasco County Volunteer Application (REQUIRED) – see instructions on page

Letter of Commitment (REQUIRED for all students except jazz-only students)

The following forms will be filled out online. A link will be provided:

Emergency Contact Information
Media Release Agreement
Transportation Agreement

LOLHS Band Fair Share Assessment & Order Form 2016-2017

Student name: ______Instrument/Guard: ______

The band fair share assessment is designed to cover the operating expenses of the program, including transportation, music, drill, staff instructors, etc. This does not include the participation fee being charged by the School.

If you are going to be late for any reason or need to make other payment arrangements, please contact Mrs. BattsPRIOR TO THE DUE DATE! Falling behind on payments at any time could result in the inability to attend competitions and trips with the band.

Assessments

Description / Amount / Payment Options
ALL Band Students (covers Marching, Concert, and Jazz Band)
Jazz Band ONLY Students / $250$100 / Single Payment: Amount due no later than June 9th, 2016. $100 for Jazz Band or $250 for Marching/Concert BandInstallment Plan:
$75 due June 9th(band ONLY-to secure a spot in the show)
$75 due July29th (band ONLY)
$50 due September2nd (band AND jazz students)
$50 due October 7th (band AND jazz students)

I agree to pay the balance due no later than October 7, 2016. I understand that failure to pay may mean that my student will not be able to participate in extracurricular events such as marching competitions and band field trips. I also understand there are no refunds should my student elect to drop out of band or becomes dismissed from band.

Please make check payable to Land O’ Lakes High School. Return to white payment box on the Band Room Office door.

Parent/Guardian Signature______

NOTES:

Students may not receive show shirts or participate in Band Camp until the first $75 fair share deposit is paid and completed forms are submitted.

Families requiring an individual payment plan (weekly, biweekly, etc.) must make arrangements with the Band Director in advance.

POWER OF ATTORNEY FOR LAND O’LAKES HIGH SCHOOL BAND

KNOW ALL MEN BY THESE PRESENCE THAT

I,______, (parent/guardian) of my (son/daughter),______, a

student of Land O' Lakes HighSchool and a member of the Land O’ Lakes High School Band, take responsibility for reading the band handbook and agree that my said child, herein above indicated, will abide by the printed rules in said handbook and the Code of Student Conduct for the District School Board of Pasco County.

I HEREBY CONSTITUTE AND APPOINT the band directoras my attorney in fact, should any medical emergency occur to my said child and authorize my said attorney to provide medical treatment as necessary for ' the health and well being of my said child and I do hereby give permission for the treatment of my said child. My child

is presently covered by the______insurance company, policy number______, or by school

insurance policy number______.

Any party in the interest of the band may contact me at my residence,______

or phone ( ) ______, or my place of employment______,

or phone ( ) ______.

I HEREBY CONFIRM andrealize that all reasonable precautions will be taken for my child's safety and state that I shall not hold the District School Board of Pasco County Board, Land O' Lakes High School, or the Band Director responsible for any accident or illness that may occur to my said child except for any person whose negligence caused such accident or illness.

THIS INSTRUMENT IS EXECUTED in the State of Florida, but it is my intention that this specified Power of Attorney shall be exercisable in any state or jurisdiction wherein my child may travel with the aforementioned Land O' Lakes High School Band.

This Power of Attorney shall be in effect from August 1, 2016 through June 30, 2017, or the 2016-2017 school year.

IN WITNESS, I have hereunto set my hand and seal this____day of ______, 2016.

______
(signature of parent/guardian)

STATE OF FLORIDA; COUNTY OF PASCO;

BEFORE ME, the undersigned authority, personally appeared______to me known/unknown to be the person who subscribed the foregoing instrument and acknowledged before me that (he/she) executed the same voluntary and for the uses and purposes therein expressed.

WITNESS my hand and official seal in the county and state last aforesaid this______day of______, 2016

Notary Public - State of Florida: ______

My commission expires:______

Volunteer Interest Survey

(No one should have to do everything, but everyone should do something!)

Parents/Guardians
Where can you help? / Volunteer Job Description
Vol Name / Vol Name
Volunteer Coordinators (may be shared): develop and manage volunteer sign-in system – submit monthly totals to the school; communicate with volunteers to ensure they feel appreciated and ‘heard’; ensure sufficient chaperones and volunteers for activities; develop a volunteer appreciation plan.
Fundraising Coordinators: Offering memberships to local businesses, requesting donations of money, needed supplies or prize items, coordinating a merchandise sale, talking to businesses about musical performances, assisting with a bake sale or car wash, other ideas you have (please tell us!):
Chaperones: Minimum of 1 chaperone for every 10 students required for each event off-campus. Assist students and at on- and off-campus events, including games, competitions, fundraisers, other performances. May include riding on band buses, or transporting students.
Uniform Coordinators (one for musicians, one for auxiliary): measure and assign uniforms, instruct students on care and handling of uniforms; monitor wear and tear and cleanliness, assist students as needed, monitor uniform orders as needed. Assist with ensuring uniform compliance as re: shoes; black socks; hair appropriately styled, etc.
Equipment Managers: Equipment maintenance; transportation, placement and tear-down of ‘pit’ percussion, podium, props at games and performances; on the road, may require driving a band truck or hauling a trailer.
Special Event Coordinators: Coordinate and staff events such as Summer Band Camp, Band Trips, Awards Banquets, etc.
Band Trip Coordinators: We try to take the kids on a trip each year, alternating expensive overnight trips with fun day trips annually. To successfully arrange and fund these trips, we need volunteers who can concentrate on these projects well in advance!

(NOTE: A School Volunteer Application must be completed and submitted for district approval before any family member is permitted to work with students; other adults must comply with the provisions of the Jessica Lunsford Act to include background check and fingerprinting. See page 7 for instructions.

Student name: ______

Parent Volunteer name: ______

Preferred Email: ______

Preferred Telephone # ______

Describe your availability/conflicts for volunteering: ______

______

Volunteer Application Instructions

Each adult volunteer must be approved to work with students. Family members, please apply online at

Click on Volunteer Application
Fill out the form – it’s simple and approved quickly.
Your approval will be emailed to you from District.
Please forward the approval email from District to Mrs. Batts .

This form must be completed each year after July 1st

Land O’ Lakes High School

Letter of Commitment for Marching Band

I, ______hereby certify that I have read and understand the contents of the LOLHS Band Handbook and Required Forms Packet. I recognize and fully understand the rules and regulations by which I may participate, and I am prepared to face the consequences of violating the contents of the Band Handbook, Forms Packet and/or the LOLHS Handbook. I take on the full financial responsibility for my position for the portion of the season in which I participateand understand that no refunds will be offered if I withdraw from the marching band. I accept the condition that my commitment will create a position specifically designed for me in the 2016LOLHS Marching Band Show. In addition, I agree to schedule medical appointments, haircuts, and other routine activities around the band rehearsal schedule. Only the band director may waive this requirement, only with sufficient prior notice, and for compelling circumstances. Please see the band handbook for details. I therefore enter into this contract in good faith that I will fulfill the entire duration of the competition season. I enter into this contract with sincere commitment, dedication, and integrity. I agree to be a committed member of the Land O’ Lakes High School Marching Band as described above.

______

Student SignatureDate

I hereby certify that I have read and understand the contents of the LOLHS Band Handbook and Required Forms Packet. I recognize and understand the rules and regulations by which my child may participate, and I acknowledge that he/she will have to face the consequences of violating the contents of the LOLHS Band Handbook, Forms Packet. I take on the full financial responsibility for my position for the portion of the season in which my student participates and understand that no refunds will be offered if my student withdraws from the band. In addition, I agree to schedule medical appointments, haircuts, and other routine activities around the band rehearsal schedule. Only the band director may waive this requirement, only with sufficient prior notice, and for compelling circumstances. Please see the band handbook for details. I agree to support my student as a committed member of the Land O’ Lakes High School Marching Band as described above.

______

Parent/Guardian SignatureDate

THIS FORM AND DEPOSIT MUST BE RETURNED BY June 9th, 2016 in order to have a written position in the 2016LOLHS Marching Band show. Any student willing to participate that fails to return these documents by the deadline will be placed in an alternate position.

Please return to Mrs. Batts by June 9th, 2016with $75 down payment and forms packet.