District Implementation Team Communication Plan: Includes Linking Communication Protocols

Groups / Teams: Internal and external to intentionally communicate / Designees / Linking Communication Protocol? (Y/N) / Date to survey groups / teams about effectiveness of communication
MIBLSI / DIT:
MIBLSI
Central Office / DIT:
Liaison:
Administrative Team / DIT:
Administrative Team:
School coaches / DIT:
School names and coach names - or -coach coordinator:
School leadership teams / DIT
School names and designees:
ISD / DIT
ISD
Add others as needed / DIT
(other group designee)

Communication Protocol: District Implementation Team and MIBLSI

Purpose / Communicate information that is critical to staff’s ability successfully use the components of an integrated behavior and reading MTSS model
Information necessary to be gathered and communicated / From: MIBLSI
Professional learning information / updates:
  • Upcoming training dates/details for your district team and school cohorts including reminders to register
  • Other statewide and regional professional learning opportunities for the year (e.g. Implementer’s Conference, Anita Archer trainings, etc.)
Data (measures, data system, data coordination capacity)
  • MIDATA start-up activities and support navigating data system at the district and school levels
  • Data coordination training events: (SWIS Facilitator training, PBIS Assessment Coordinator, DIBELS Mentor training, R-TFI Facilitator, Early Warning Systems Coordination, District Capacity Assessment Facilitator)
  • Timelines for installation of measures
  • Changes to the required measures or training expectations
  • Data collection windows (measures, timeline for administering, and data entry)
District Implementation Infrastructure Development / Refinement:
  • Monthly prompting and planning for District Implementation Team meeting agenda items / areas of work for the team to focus efforts
State suggestions for removing implementation barriers
Statewide policy and funding opportunities to strengthen the MTSS implementation effort / To: MIBLSI
Implementation challenges:
  • Barriers encountering that are difficult to remove
Team Logistics
  • Staffing changes:
  • DIT membership
  • Leadership
  • District MTSS Coordinator
  • Individuals providing data coordination
  • Meeting schedule
  • Dates for district events / presentations to build knowledge and / or communicate implementation efforts
Existing and new initiatives / programs:
  • Impact on district resource allocation (time, personnel, etc.) the integrated behavior and reading MTSS work

Team Designees / Name of MIBLSI Designee(s):
  1. Implementation Specialist
  2. Data Coordination Support Designees:
/ MTSS Coordinator
Format for Gathering Necessary Information / Possible options: Implementation Specialist at DIT meeting, email, phone call / Possible options: Implementation Specialist at DIT meeting, email, phone call
Timelines for Responding to and Addressing Challenges / Possible options:
  • Timelines for responding to challenges and acting on challenges are determined as they are identified
/ Insert agreed upon timelines for responding to challenges and acting on challenges. (e.g., 5-10 days)
Format for Responding to Challenges / E-mail communication regarding how challenges are being responded to and the status of the action. / E-mail communication regarding how challenges are being responded to and the status of the action.

Communication Protocol: District Implementation Team and Central Office

Purpose / Communicate information that is critical to staff’s ability successfully use effective innovations (e.g., components of an integrated behavior and reading MTSS model)
Information necessary to be gathered and communicated / From: Central office
(Add suggestions from District Implementation Pre-Session) / To: Central office
(Add suggestions from District Implementation Pre-Session)
Team Designees
Format for Gathering Necessary Information
Timelines for Responding to and Addressing Challenges
Format for Responding to Challenges

Communication Protocol: District Implementation Team and Administrative Team

Purpose / Communicate information that is critical to staff’s ability successfully use effective innovations (e.g., components of an integrated behavior and reading MTSS model)
Information necessary to be gathered and communicated / From: Administrative Team
(Add suggestions from District Implementation Pre-Session) / To: Administrative Team
(Add suggestions from District Implementation Pre-Session)
Team Designees
Format for Gathering Necessary Information
Timelines for Responding to and Addressing Challenges
Format for Responding to Challenges

Communication Protocol: District Implementation Team and School Leadership Teams

Purpose / Communicate information that is critical to staff’s ability successfully use effective innovations (e.g., components of an integrated behavior and reading MTSS model)
Information necessary to be gathered and communicated / From: School Leadership Teams / To: School Leadership Teams
Team Designees
Format for Gathering Necessary Information
Timelines for Responding to and Addressing Challenges
Format for Responding to Challenges

Communication Protocol: District Implementation Team and School Coaches

Purpose / Communicate information that is critical to staff’s ability successfully use effective innovations (e.g., components of an integrated behavior and reading MTSS model)
Information necessary to be gathered and communicated / From: SchoolCoaches / To: School Coaches
Team Designees
Format for Gathering Necessary Information
Timelines for Responding to and Addressing Challenges
Format for Responding to Challenges

Communication Protocol: District Implementation Team and ISD

Purpose / Communicate information that is critical to staff’s ability successfully use effective innovations (e.g., components of an integrated behavior and reading MTSS model)
Information necessary to be gathered and communicated / From: ISD / To: ISD
Team Designees
Format for Gathering Necessary Information
Timelines for Responding to and Addressing Challenges
Format for Responding to Challenges

Generic Communication Effectiveness Survey: (sent out to the group / team during the designated timelines listed on page 1 of the Communication Plan)

Introduction statement: The District Implementation Team continues to be focused on effective communication in order to help support your school’s use integrated behavior and reading MTSS components. We would like to hear from you about how effective communication has been to and from our team.

Directions: Please complete this brief survey. The data will be used by the District Implementation Team to refine and improve how effectively we communicate to you!

Select your primary role:

  • Central office administrator
  • Administrator
  • School leadership team member
  • Coach
  • MIBLSI
  • ISD
  • (Add any other group / team roles that are included in your communication plan)
  1. I am kept informed about critical aspects of the MTSS work (MIBLSI collaboration with our district and schools).
  2. Agree
  3. Disagree
  4. Strongly Disagree
  1. I feel the level of communication with my District Implementation Team designee is adequate.
  • Agree
  • Disagree
  • Strongly Disagree
  1. What other feedback about communication with the District Implementation Team would you like to share?

1

DIT Communication Plan (July, 2016)

Michigan's Integrated Behavior and Learning Support Initiative (MIBLSI) is a Grant Funded Initiative (GFI),

funded under theIndividuals with Disabilities Education Act(IDEA) through the Michigan Department of Education