You Are Invited to Take Part in the 2016 California Jazz and Wine Fest by Becoming a Valued

The 5th Annual California Jazz and Wine Fest – the area’s best jazz, wine, microbrewery and boutique spirits tasting event as well as showcase for the finest restaurants and caterers in the area – will be held on Sunday, April 17, 2016 at the luxury setting of the Four Seasons Hotel in Westlake Village. With an idyllic retreat, acres of gardens and an outstanding selection of music and beverages this year promises to be a signature event for the area.

You are invited to take part in the 2016 California Jazz and Wine Fest by becoming a valued exhibitor. With your involvement, proceeds from the California Jazz & Wine Fest will help benefit Children’s Hospital Los Angeles and other local and global projects. Last year we had over 1200 attendees who pledged to return. This year we are planning for 1500 attendees.

We have designed an extensive complimentary marketing and promotional opportunity for all our participating exhibitors that includes: Year-round featured listings and promotions from our website including social media; a featured listing in our Event Program; your business’s exposure to the editors of the VC Reporter, The Acorn, The VC Star, 805 Living, Society Magazine, the Greater Conejo Valley Chamber of Commerce, and many others for pre-event and post-event media coverage. In addition, we continue to be picked up by more online magazines, blogs and listings. These opportunities provide an additional no cost effort to promote your business to a larger audience and be showcased as one of the high quality providers along with some of the best musical talent in this area, at the same time benefitting Children’s Hospital LA and other Rotary Charities locally and globally.

To register now as an exhibitor, print and complete the registration form then scan and email it to . We will be excited and honored to have you join us.

If you have any questions, please call or email Jim Wisdom, 818-469-6640, , or Marilyn Lippiatt, 805 402-3603,

Sincerely,

The Rotary Club of Westlake Village Sunrise and the Sunrise Rotary Foundation, a 501(c)(3) foundation whose mission has been to participate in projects to provide health services, water, education & literacy program internationally, and local services to assist low-income families and children, to name a few. Rotary International, our parent organization, is dedicated to humanitarian projects locally and around the world, such as the worldwide effort to eradicate polio. We succeed in our works by partnering with local non-profit organizations.

Beverage Exhibitor Information Form

The California Jazz & Wine Fest is a tasting showcase of the area’s jazz talent, premier wineries, microbreweries and boutique distilled spirits. Last year’s event was well attended and was recognized by its exhibitors and event-goers as a first-class event and unique experience for the area.

Beverage Exhibitor Service Hours – 12:00 pm-5:00 pm (VIP only from 12:00-1:00pm): To REGISTER, complete form online at www.californiajazzwine.com or Scan and email to .

Location: FOUR SEASONS HOTEL WESTLAKE VILLAGE, Two Dole Drive, Westlake Village, 91362. Attendance - 1500. The event will start on time. We require that you are set up and ready to serve no later than 11:30 am. VIP entry will begin at 12:00 noon. Pouring will end at 4:00 pm. The music and vendors will close at 5:00 p.m.

Registration is FREE
Beverage Exhibitors are not charged for exhibit space. We ask for the following: 1) Sign up early; 2) Provide the requested donation items 3) Provide a special offer or coupon for promotional purposes; and 3) Distribute your wine, beer, boutique spirits or non-alcoholic beverages to accommodate the attendance. All vendors are subject to review to help determine appropriateness for the event.
Sampling
Be prepared to provide sample-size servings of your beverage. Expected overall attendance 1500 people maximum.
VIP attendance 500 maximum.
Wristbands / Glasses and lanyards
Participating Exhibitors are allowed up to four (4) event passes for staff. Wrist bands for staff and glasses, will be distributed at Exhibitor check-in. We will need the names of your staff members before the event.
Cancellation Notices
This is a free to EXHIBIT charity event where you will receive significant media exposure. Exhibitors must provide a notice of cancellation by March 15, 2016. / You Supply
- Logo (JPEG format) and brief bio for use in our ongoing promotions
- A link on your business website to the official California Jazz and Wine Fest website.
- Event referrals to your patrons and your patrons receive a 10% discount off ticket pricing.
- Business or product features you want us to promote through our blog, Facebook and Twitter.
- Wine Vendors: 3 bottles of wine for door prize and auction– see donation form.
- Brew and Spirits vendors: Gift Certificate for door prize
- All Exhibitors – Promotional coupon for guests to use or reference for event coupon book
- Samples of product to accommodate expected attendance.
- Corkscrew
We Supply
- Business write up with photos and your website link featured in our ongoing promotions (website, Facebook, Twitter, etc.).
- Event Coupon Book to help promote your business
- A California Jazz & Wine logo to use as a link on your business website
- Promotional code for your patrons to receive a discount
- Business listing in our Event Program
- Comprehensive media exposure – advertising, PR, social media
- Booth signage
- One 6-foot covered table (Additional back table available by request)
- Ice where requested, and a large bucket. You may bring an ice chest, if preferred
- Utility water
-

QUESTIONS, please call or email Jim Wisdom, 818-469-6640, , Marilyn Lippiatt, 805 402-3603 at or . California Jazz and Wine Fest, P.O. Box 3846, Thousand Oaks, CA 91359.
For information about the Rotary Club of Westlake Village Sunrise, visit www.westlakesunriserotary.org or call 805.380.6010

Beverage Exhibitor Registration Form

Beverage Exhibitor Service Hours – 12:00 pm-5:00 pm (VIP only from 12:00-1:00pm): To REGISTER, complete form online at www.californiajazzwine.com or Scan and email to

VIP entry will begin at 12:00 noon. The event will close at 5:00 p.m.

BUSINESS INFORMATION (*Required fields) Please print clearly and complete all areas.

*Name of Business ______*Primary Contact: ______

*Title/Position ______*Email Address ______

*Business Address ______*City ______

*State ______*Zip ______*Phone ______

*Website ______*Facebook Page ______

*Twitter ______

*Is your winery or microbrewery participating through a distributor? Y N Distributor’s name: ______

*Number of Servers Attending (Max 4) ______*Ice required? Y N *Ice Bucket required? Y N * Back Table required? Y N

On-premise sales are not permitted, but you may accept orders during the Fest.

DONATION ITEMS

We are requesting items for our door prize, auction and an opportunity for additional promotion.

Wine Vendors – Please provide your donation: 1) one bottle for our Event Wine Rack and (2) Two bottles of wine (same type) for our Sip and Bid Auction.

*Description – Wine Rack ______* Value ______

*Description – Sip & Bid ______* Value ______(per bottle)

Brew and Spirits Vendors – Please provide a gift certificate that we can use for door prizes.

* Description – ______* Value ______

* Will you supply the gift certificate? Y N

All items must be received by April 1, 2016 for event coordination.

PROMOTIONAL

New this year, we are creating a coupon book for our guests as their program to use after the event to help continue to drive their business to you. The coupons will be your ad for our event guests. It can be your marketing statement, but we suggest a special offer in one or more of the following categories good for a period of at least 60 days from the event date of April 17, 2016:

__Yes, we are offer the following:

__VIP Guests – Special offer for VIP guests only (500 max)

*Description - ______

__General Admission Guests – Special offer (500-1000 max)

*Description - ______

__All Guests – (1500 max)

*Description - ______

If you want us to create the coupon for you, please indicate:

(Y) – please create for me or

(N) – I will provide artwork by March 15, 2016.

__No thank you. We do not wish to provide a special offer. Please just use our marketing statement with our business name, address, phone, URL and email.

*The Sunrise Rotary Foundation is a 501(c)(3) organization. Tax ID #77-0253850