AAEA Board Minutes
Date: January 7, 2012
Time: 10:10-10:40
Location: Montgomery Academy Upper Campus
Executive Board Meeting
Members Present: Larry Gibson, Tammie Clark, Connie Deal, Betsy Logan, Phyllis Horn, Betsy Logan (parlimentarian), Susie Davis, and Angela Patrick.
Preview of the new AAEA Constitition
Betsy used old constitution and NAEA’s to update terminology. Exec board needs to look over and make notes before retreat. Email any additions or corrections to Betsy by January 31. To be presented at general assembly. Policy does not go into this document. We do not need to send every little change to the members, just the final changed document.
Tax Exempt Status; continuing to work on it.
Connie concerned about the budget.
Did the 2011 conference make or lose money?
Ideas to make money: Artists co-op on an Etsey account; profits to go to AAEA. Silent auction at conference. Time to tighten our purse strings. Check with Becky Guinn about how much she needs for Hooked on Art, can she do with less.
Who will go to NAEA conference on AAEA’s dime? President or President elect? Need a policy change. Line item in budget that says. Delegates Assembly instead of President Elect (NAEA delgate assembly). President Elect should be able to go to National Conference as President-Elect one year and President, the next.
Proposed budget changes:
Past-President changed from $2,000 to $500
President changed from $4,000 to $2,000
Line item changed as well, from President (NAEA Convention) to President
President Elect (NAEA delegate assembly) line item changed to President Elect;
amount still $2,000.
Line item added for NAEA delegate assembly representative, $2,000
Newsletter changed from $2000 to $2500
Conference Seed Money from $0 to $500
Betsy proposed we ammend the proposed budget as seen abovefor the full board’s approval, Connie seconded, the executive board passed the motion.
Do not have to have a full board retreat every year. Use Board retreat funds for 2012 SE Leadership Conference instead.
Full Board Meeting
Call to order 10:53
Members Present: Larry Gibson, Tammie Clark, Connie Deal, Phyllis Horn, Betsy Logan (parlimentarian), Susie Davis, Angela Patrick, Olsen Ross, Stacia Jacks, Jill Ritchey, Kelly Berwager, Lindsey Mouyal, Sharon Christman, Paige Baggett, Lauren Fowler, Alicia Hames, Kim Wood, Amanda Townsend
Minutes, no additions or corrections. Minutes sent late. Need to send out sooner. Connie Deal motion to pass minutes as written, Sharon Christman seconded, motion passed.
Introductions
Reports
President: AL hosting SE Leadership Conference
AAEA Fall Conference
Plan to attend SE Region Awards Ceremony in NYC to cheer on our
nominee,Kelly Berwager March 2.
Secretary: no report
Treasurer: Connie Deal
See executive board notes.
Mileage Reimbursement forms distributed.
Treasurers Report distributed. Need to change the 2012 budget, tabled until after lunch. Allocation amounts were changed:
Past-President changed from $2,000 to $500
President changed from $4,000 to $2,000
Line item changed as well, from President (NAEA Convention) to President
President Elect (NAEA delegate assembly) line item changed to President Elect;
amount still $2,000.
Line item added for NAEA delegate assembly representative, $2,000
Newsletter changed from $2000 to $2500
Conference Seed Money from $0 to $500
Allocation for Board Retreat is being used for SE Leadership Conference, with a mini-board retreat being attached to the front end of the SE Leadership Conference. Motion to pass the revised budget by Stacia Jacks, seconded Paige baggett, motion passes.
Tax exempt status lost LY, working to reinstate.
Pitch Etsey Co-op idea to group. Pitch the idea at conference. Add as a way to raise money for AAEA. Hold in multiple locations across the state to make art. Have a workshop at conference to make art. Go to craft shows. Enter at NAEA artists market. Need to advertise.
Division Reports:
Supervision/Administration- Stacia Jacks
Working on local chapter
Is anyone having trouble with multiple art shows conflicting? State Superintendents, District shows, YAM, VAA, County shows. Mainly concerning secondary shows. Would be nice if groups would communicate with one another. Something Supervision or Museum could take on.
Higher Education- Paige Baggett
Want to start networking with other Higher Ed art educators and their students.
Secondary- Jill Ritchey, no report
Middle- Pat Reeves, no report
Elementary-. Susie Davis makes a motion that Linda Miller will become elementary elect and Lauren Fowler will become Elementary chair, Connie Deal seconded. Motion passed.
Museum- Kim Wood
In touch with 7 state museums and their education programs
Montgomery MMA doing book studies
Birmingham BMA, opening new hands-on interactive gallery, new programs
Mobile Museum of Art, new exhibits and teacher workshop: Bill Morris. Hosting Bay Area Art educators, YAM show coming up
Retired- Sharon Christman met at state conference, bringing knitting needles to Fall conference, want to offer Barnes Foundation trip, Philadelphia, and trip to Andrew Wyeth’s farm in April 2013. More info later.
National Art Honor Society- Amanda Mercer, no report
Scholarship- vacant, no report
Membership- Becky Guinn, Felicia Olds’ report, membership back at 187. Need more members, National dues increased, economy is forcing membership lapses, Professional Development funding has been reduced forcing members to pay for their own PD
YAM- Mary Jane Coker, ensuring we will have a YAM flag. Flag entries are due January 13. Template on the website.
Technology/Social Media-Olsen Ross, looking forward consolidating Twitter, FB and website
Newsletter- Beth Walldorf, next newsletter due 2/10, send to her Gmail e-mail , apologizes for leaving out some articles in the last newletter, 256.318.0373
Awards- Susie Davis, Phyllis Horne’s report
Turning in nominations in a timely manner is a continuing challenge; please continue to nominate fellow art teachers
Parlimentarian-Betsy Logan
Conference Co-Chairs-Susie Davis/Larry Gibson
October 18-20, 2012, Perdidio Beach Resort, Orange Beach
Working on contracts with perdido beach resort, working on evening events
District Representatives
Mobile/Baldwin County, Karin Marrero-no report
Montgomery, BeeLee Tullos, set up second TH teacher workhops with MMA, building back up again
Birmingham, Casey Williamson/ Lindsay Mouyal: piggy-back on BMA Thursday night events; lesson swap; March 1 Glass Fusing Workshop; raise money to pay for subs so you can go observe colleagues; Blick and Nasco will sponsor some workshops; art pen pals
Tuscaloosa, Sheila Kapaska-Merkel, no report
North AL/ Decatur, Paige Stephens,
Tammie Clark reports: Want some vertical alignment; want more art in MS, losing student interest and skill in MS, 3 teachers attended High museum’s Picasso to Warhol exhibit
Auburn/Lee County-Alicia Hames; met with vertical folks, EL meets monthly, struggling to include Lee Co. folks
Old Business
Constitution/Policy rewrite update
Exec. Board will make corrections to Betsy Logan’s fixes, Policy Manual can be written once the Constitution is finalized in the next month.
New Business
Website programmer- looking into going back to Tiger Design, Auburn, Joannie Thomas
Betsy is going to see if we can get vendors to pay a fee to link to the vendor’s website, helping to pay for the cost of our website
Basic Fee is $155, we can get our domain back for $200, can be redesigned
Olsen and Betsy will work with Tiger Design, must be done by Feb. when it’s time for renewal
Susie Davis makes a motion AAEA acquires the services of Tiger Design as our organization’s webpage prvider effective immediately. Lauren Fowler seconded, motion passes.
Board Position Duties/Requirements
Betsy has rewritten/streamlined/updated the duties of all elected positions.
Dates
Jan. 11/ASF/ 1-3 pm AAAE (Alabama Alliance for Arts Education) Legislative Plan
Feb. 17-19 (Teacher workshop 19th 9-3)/ BJCC/Alabama Clay Conference
Feb. 29- March 4/NYC/ NAEA Convention
Feb 29 (8-5), March 1 (11-1) Delgates Assembly
March 2 (4-5:30) SE Region Awards Function
March 3 (5-5:30) SE Region Leadership Business meeting
April 21/ AAEA Board at MA/ 10:30-2 (Ex Bd. 9:30)
March 1 Glass Fusing Workshop BMA
July 11 Mini Board Retreat
July 12-14/ Mobile (Renaissance battle House)/ SE Leadership Conference
October 18-20/ Perdido Beach Resort, Orange Beach/ AAEA Fall Conference
Recognition of Past President Susie Davis; Angela Patrick and Phyllis Horne (32 years) for selfless service to AAEA Board.
Adjourned at 1:33