Work Instruction
Functional Area: Organizational Management / Create New Job
Purpose
Use this procedure to create a new job.
Trigger
Perform this procedure when a new job has been established by Human Resources.
Prerequisites
All approvals required at the department level should be obtained prior to forwarding any request to HR for Organizational Structure maintenance. Maintenance requests could include the creation of new objects as well as general maintenance to existing objects.
Menu Path
Use the following menu path to begin this transaction:
  • Select Human ResourcesOrganizational ManagementOrganizational PlanOrganization and StaffingChange to go to theOrganization and Staffing Changescreen.
Transaction Code
PPOME
Business Process Information
  • This transaction allows you to Create Organizational Plan data through the use of one consolidated view. Organizational Plan data includes Organizational Units, Jobs and Positions. ThePPOME transaction is a very complex screen, as there are four quadrants on the screen. It is critical that you have a thorough understanding of the infotypes prior to using this transaction, because during the creation of objects if infotypes are missed or skipped the object will not be created or related correctly within the system.
  • For the purpose of this Business Process Document a new job will be created. The infotypes will NOT be examined in detail. Please refer to PQ03, PQ10, and PQ13 for specific infotypes related to creating new Organizational Units, Positions, and Jobs.
  • Since Human Resources will be the owner of the Organizational Structure at UC they must receive the required online form from the requesting Organizational Unit prior to creating ANY objects within UC Flex. In addition, the requesting Organizational Unit (College, Department) should NOT forward their request to Human Resources until ALL required approvals within their department have been obtained. If HR receives a request for Organizational Management maintenance, that include the creation of objects, without the required approvals, HR will NOT complete the action in UC Flex.
Helpful Hints
  • The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
  • On certain screens you may have to scroll to view some data entry fields.
  • A job is created without relationship to any position. The relationship is created when it is related to a new position.

Work Instruction
Functional Area: Organizational Management / Create New Job
Procedure
1. / Start the transaction using the menu path or transaction code.
Organization and Staffing Change

2. / Double-click on Search term under Position located in the Find by section to locate the appropriate organizational unit.
/ In order to create a new job you must select an existing position.
Find Position

3. / As required, complete/review the following fields:
Field / R/O/C / Description
With name / Optional / Contains the long text, short text or eight-digit key of the object
Example:
Compensation Analyst
4. / Click .
Organization and Staffing Change (2)

5. / Double-click on the appropriate position in the Task Assignment window.
Organization and Staffing Change (3)

6. / Click .
Choose Relationship

7. / Double-click on the appropriate relationship to the left of Job.
Organization and Staffing Change (4)

8. / As required, complete/review the following fields:
Field / R/O/C / Description
Job / Required / General grouping of knowledge, skills and abilities; As such, a job is used to describe common traits among positions (e.g. Analyst, Secretary, Accountant)
Example:
Sr. Analyst
Job (unlabeled field to the right of the Job field) / Required / General grouping of knowledge, skills and abilities; As such, a job is used to describe common traits among positions (e.g. Analyst, Secretary, Accountant)
Example:
Compensation Planning
General description / Optional / Text to identify and characterize an object or activity
Example:
Free text regarding general notes about the job.
Valid from / Required / Beginning date when specifying a range of dates
Example:
05/09/2006
To / Required / End value when specifying a range of values, dates and/or times
Example:
12/31/9999
/ You will notice that New job is displayed in the Organizational Unit.
9. / Click .
Organization and Staffing Change (5)

10. / Double-click on the position within the Organizational Unit.
/ The system displays the message, “Data has been saved”.
/ The job has been created without being assigned to a position. You must assign the new job to a position.
Organization and Staffing Change (6)

11. / As required, complete/review the following fields:
Field / R/O/C / Description
Job / Required / General grouping of knowledge, skills and abilities; As such, a job is used to describe common traits among positions (e.g. Analyst, Secretary, Accountant)
Example:
Compensation Planning
When assigning the Job to the position, you can use the match code search to select the appropriate entry.
Valid from / Optional / Beginning date when specifying a range of dates
Example:
05/09/2006
Ensure that the Valid from and To dates are match the Validity field.
To / Optional / End value when specifying a range of values, dates and/or times
Example:
12/31/9999
General description / Optional / Text to identify and characterize an object or activity
Example:
Free text regarding general notes about the job.
12. / Click .
13. / Click .
Organization and Staffing Change (7)

14. / Click until you return to the SAP Easy Access screen.
/ The system displays the message, “Data has been saved”.
15. / You have completed this transaction.
8/19/2017
Ver: / 09_OM_PPOME_Crt New Job_OM1_0.udc
© University of Cincinnati / 1/12
Work Instruction
Functional Area: Organizational Management / Create New Job
Result
You have created a new job and assigned the job to a position.
Comments
None
8/19/2017
Ver: / 09_OM_PPOME_Crt New Job_OM1_0.udc
© University of Cincinnati / 1/12