INTRODUCTION

Hello Accounting 110 Students. Welcome to the Fall 2015 Semester!

Here are notes that will help you technically within the OCC online course environment and within the Acct 110 QuickBooks 2014 Software environment.

The following are notes that will be helpful in getting you and your computer ready for OCC online course(s)! The Technical Support staff ask that you be sure to do each of these pre-course setup steps, before filing a help Technical Help request.

►STUDENT INSTRUCTIONS … Access these at the Orange Coast Online Central page:

Select “Academics” in the overhead banner, and then select “Online Classes.” This page has many helpful resources. From this page, click the link for “Preparing for Your Online Class” and learn how to set up your Web Browser using “Browser Tune-up.” Be sure to read the entire web page as it gives additional helpful information.

NOTE: If at any time you see references to WebCT, substitute the words Blackboard Learn.

Please review the following:

1.Browser Tune-Up- Blackboard Learn 9.1

2.Java Download

3.Browser Software and Plug-Ins

BE SURE TO VISIT THE OTHER LINKS AVAILABLE IN THE

“ONLINE CLASS” AREA…

YOU WILL FIND A LOT OF HELPFUL INFORMATION!

►LOGGING INTO BLACKBOARD LEARN … After your Browser settings have been entered, you have your computer ready to work in the online class environment and you have familiarized yourself with the online resources available on the Orange Coast Online Course-related links, you can go directly to the Blackboard Learn Login area to access your class. Here are the instructions for entering your online classroom environment:

*Log onto

*Select the “Bb” symbol

*Enter your Password and ID

*Select your course.

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►TECHNICAL SUPPORT … You must have registered for your class in order to be able to see it in your course list. If you do not know your login information, or have registered for the class but you do not see it in your course list, check with the Admissions and Records office to be sure you truly are registered. If you are (wait at least 24 hours for it to process through the system), then submit an online ticket to Technical Support. To do this, go to the same Online Classes listed above and click on the link to submit a Technical Support Request. Fill in the form’s information fields as specifically as possible. You usually will receive a response within 24 hours.

READ THIS… READ THIS… READ THIS… READ THIS… READ THIS… READ THIS!

►COURSE SOFTWARE … Regarding software, it will be extremely important that, in addition to loading the QuickBooks2014software on your computer, your computer also should have available Microsoft Word and Excel software. Word versions 97 or later and, Excel version 2010 or2013 are needed. We will be using QuickBooks 2014 software and textbook. Make sure your book has the Quickbooks software CD and Student Resource disk containing the textbook files. Remember thatyou can use the OCC campus ComputingCenter’s computers to do homework and to practice course activities.

►ONLINE ACCOUNTING 110 COURSE ACTIVITIES

  1. Be sure to check for Announcementsoften… every day, just like your e-mail and text messages! Announcements can be found by going into the Discussions area on left side of the screen. An Announcement is a message from the Instructor to all students. It is your responsibility to check for Announcements. They will give you critical information: perhaps additional Quiz information or assignment information, comments on assignments or topics that many students are asking the same question about. They also may have files attached to them. IT IS BEST TO CHECK THE ANNOUNCEMENTS AS OFTEN AS POSSIBLE. There could be more than one in any given day.

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2.You are expected to actively and frequently engage in Group Discussions. To do this, Select Discussions on the left edge of your screen and then open the GROUP FORUM area. Compose a message. Other students will be able to open and read it. Our messages will be grouped in a hierarchy called threads. Another way to think of it is as nesting one message below another, as one student replies to another’s comment. If you open another student’s message, select Reply to create a message that replies to the first message.

When a student leaves a message saying he/she is having trouble with an assignment question, for example with a Journal Entry or some other Accounting topic, you, the students are expected to jump in and help the student having a concern. I’ll be monitoring the conversational postings. I’ll also be monitoring the content of your questions and replies. Stick to Accounting and Excel topics only. This is NOT a social Chat Room. Please use only BUSINESS-LIKE and PROFESSIONAL LANGUAGE! Please do not engage in conversation not related to Accounting or Excel course content. Do not expect other students to do your homework for you. Remember, if you don’t know how to complete the homework problems, you will not be able to complete Quiz problems and Quiz entries either!

3.Use the Mail feature (left side of screen) to send a private message to me, not my OCC e-mail address. If you do not follow these instructions, I will ask you to re-send the message using the Mail feature in Blackboard Learn! It helps to be able to find all your e-mails relating to the course within the course e-mail feature.

4.Do not fall behind in your work. There are two Accounting Quizzes… they will be here sooner than you think. You are not required to turn in your homework problems, but arerequired to prepare each and every assigned problem. The answers will be made available to you in the Accounting Homework Answers Area at appropriate times. Be sure you have tried your best to complete the computer exercises and Exercise Questions. Then check the answers. Identify why your answer(s) differ from the correct answers, tracing back through your computer entries.

5.Do not work too far ahead. You may find that online notes and instructions may be updated shortly before their scheduled week of instruction. Assignments associated with the Accounting portion of this course have been posted in the Assignments column of the Syllabus. You will be notified when the Excel Assignments become available.

6.Please be sure to visit the Accounting Notes Area. It contains Accounting tutorials that will help you refresh your Accounting knowledge. These notes also will be valuable as study notes for the Accounting Quizzes. You will be permitted to use these Notes in the Quizzes!

7.This is NOTan Open Entry/Open Exit course. It is necessary for you to keep pace with the weekly course requirements and to take the Quizzes at the designated times.

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►GETTING STARTED WITHQUICKBOOKS 2014

After entering the course site:

  1. Install theQuickBooks 2014 software from the CDs that accompany the textbook. Be sure to read the computer requirements in order to load QuickBooks 2014 software and the data files. See Preface page XII and Chapter 1 in the textbook for additional information.
  1. Be sure to copy all Student Exercise and Homework files on the QB CD into a folder on your hard drive that you will use to prepare your weekly work. See Chapter 1 for additional information.
  1. Enter the QuickBooks 2014 Program. Be sure to REGISTER your program by entering your License number, which should appear on the envelope containing your QuickBooks 2014 CD, or on the actual CD itself.
  1. Open your textbook to Chapter 1 and Appendix A. Carefully read them to become familiarized with the menu screens, navigation tools and Program features. In this chapter and these appendices you will learn how to enter, save and exit the Program. Proceed through the step-by-step instructions in the Chapter 1 material.

*** THE PREFACE AND CHAPTER 1 ARE CRITICAL TO YOUR UNDERSTANDING OF HOW TO WORK WITH THE QUICKBOOKS FILES. PLEASE HAVE THIS INFORMATION READ AND THE FILE MANAGEMENT WORK COMPLETED PRIOR TO THE ORIENTATION MEETING ON FRIDAY, AUGUST28TH!

  1. At the start of a new week, go to the Calendar and your Syllabus to acquaint yourself with the work activities for the week.
  1. Read the Chapter(s) in the QuickBooks 2014 textbook, following each step. Practicethe activities as described by the textbook.
  1. This is not a data entry course. It is essential that you know basic accounting to be successful. Read the Accounting Notes (a Blackboard Learnlink) that apply to the current week’s topics, to refresh your understanding of various Accounting concepts and principles.
  1. Follow the step-by-step textbook instructions for completing the example problems that demonstrate the new topics. Always be sure to complete the step by step for each chapter.

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►GETTING STARTED WITH QUICKBOOKS 2014, Cont’d

  1. Complete the Homework Assignments for each Chapter. For the Accounting portion of this course, you will have Procedure Review, Key Concepts, Procedure Check and Case Problems to complete.
  1. The answers for Key Concepts, Procedure Check and the Case Problem Questions will be provided by the Instructor when the instructional week has been completed.
  1. Please be sure to check the Announcements in Blackboard Learn for any textbook and homework information updates.
  1. This is a PC based software… intended for a Windows operating environment. If you are using a “MAC’ contact the OCC campus Computing Center or the OCC Technical Support Group about acquiring a program called “BOOTCAMP” that bridges the Windows – Mac environments. It splits the hard drive so you run one side OSX and the other side as a

Windows operating system.

Otherwise, please use the computers made available to students in the OCC campus Computing Center.

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►ADDITIONAL ACCOUNTING NOTES

  1. Make your entries in the sequence and timing that you would use if preparing this work manually. Making your General Journal Entries, Adjusting Journal Entries (AJEs) and Closing Entries all at once will not enable you to answer the Exercise Questions correctly. These must be done in separate stages, with Exercise Questions answered between each type of entry. The textbook will guide you.
  1. After making entries to the various Journals, be sure to generate the Preliminary Trial Balance (that’s the Trial Balance prior to entry of the month-end Adjusting Journal Entries). Trial Balance figures are used to calculate amounts recorded in the AJEs.
  1. Do not post Closing Entries unless the textbook instructs you to do so.
  1. REMEMBER that Insurance is always recorded as a PREPAID ASSET as is Supplies.

As Insurance expires, you will record an AJE to recognize the monthly Insurance Expense portion. We prepare this entry at the end of the month.

DBCR

Insurance ExpensePrepaid Insurance (Asset Account)

As Supplies are used up, you will record an AJE to recognize the value of Supplies that has been used during the month. We prepare this entry at the end of the month.

DBCR

Supplies ExpensePrepaid Supplies (Asset Account)

  1. You will be working with three different companies:

Instruction material practice:KRISTINRAINA INTERIOR DESIGNS

Case Problem 1:LYNN’S MUSIC STUDIO

Case Problem 2:OLIVIA’S WEB SOLUTIONS

  1. When posting a Purchase in the Expenses tab, do not be confused by the term Expenses. In this window you may be posting a debit to an Expense, to an Asset or to a Drawing account.
  1. Be sure to back up your data file as you go along. Have a completely separate location on your hard drive where you have a second copy of your data files… the ones that you are completing which contain your entries.

Example: C:\OCC\ACCT110\COMPLETED FILES\Your Name

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