Melbourne Global Mobility
Checklist for Having Overseas Study Programs Approved
If you are intending to promote overseas study to students either as:
§ a subject with an overseas component;
§ as an excursion overseas which can result in students being awarded credit; or
§ as an excursion overseas which does earn any credit
you must consider the following points and act on them as requested below, where appropriate, before seeking approval from the Dean.
Faculty/Graduate School:
Subject/Program Name:
1. Have you established how the students will be enrolled and the credit that will be awarded for the study?
You must confirm with the Student Centre Manager in what subject(s) the students will be enrolled while away and what amount of credit will be awarded as a result of successfully completing their overseas study.
c N/A Why not?
c Yes Please attach subject/enrolment details
2. Have you consulted with Melbourne Global Mobility (MGM)?
You must consult with MGM and attach an email confirming that they are aware of your planned program and what implications, if any, there are for student exchange agreements the University has with overseas institutions.
http://www.mobility.unimelb.edu.au/about/index.html
c Yes, email attached
3. Have you confirmed if University insurance is available to your students?
All students must have travel insurance while overseas studying. In some cases University insurance will cover your students. Check with the Insurance Office to see if that applies here: http://www.fpg.unimelb.edu.au/io/
c N/A Why not?
c Yes
4. Have you read the University’s Travel Policy?
Download the policy from http://www.pb.unimelb.edu.au/ehs/workplace_ehs/travel/7_3.pdf
c Yes
5. Have you read the Department of Foreign Affairs and Trade travel advice for the country(s) which the students will be visiting as part of this study overseas?
View the advice pages at http://www.smartraveller.gov.au/zw-cgi/view/Advice/
c Yes
6. Where the overseas program is for credit or to meet a hurdle requirement, have you advised the students that they MUST complete the Online Mobility Registration and Travel Grant Application form thereby will be considered for funding assistance?
View the web pages for scholarship due dates at http://www.mobility.unimelb.edu.au/outbound/study-abroad/planning-study-abroad.html
c Yes
7. What pre-departure information have you arranged?
Students need to be prepared before they depart for study overseas as required by the University’s Student Mobility Policy. Please attach a description of what measures you have taken to achieve this. Alternatively please contact MGM to seek assistance.
c Yes, proposed pre-departure plan attached
Attach a description of what is intended for the overseas study component including an approximate itinerary, the pedagogical benefits and, where credit is required, the assessment planned.
Declaration
I confirm that I have addressed each of the points above as requested and that the information supplied is true at this time. I also declare that I will adhere to the risk management requirements set out in the Student Mobility Program Guidelines.
Name:
Signature: Date:
Submit this checklist and requested supporting documentation for Faculty approval. You must obtain this approval before you can officially advertise any overseas study program.
Student Centre Manager Approval
I have viewed this checklist, together with the supporting documentation, and I am satisfied that it meets the necessary faculty and administrative requirements for reasonable preparation for students studying overseas.
Signature: Date:
Dean’s Approval
I have viewed this checklist, together with the supporting documentation, and I am satisfied that it meets the necessary requirements for reasonable preparation for students studying overseas.
Signature: Date:
c.c. of approval
§ Student Centre Manager
§ Melbourne Global Mobility
Last updated 3/4/2012 2 of 2