December 15 2014 Roanoke Village Board Meeting MinutesPage 1 of 5
MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE
There was a brief moment of silence. The Pledge of Allegiance was led by Mayor Isaia.
ROLL CALL
On roll call were Trustee Jerry Hasler,Trustee Mike Smith, Trustee Wayne Blunier, Trustee Kevin Braker,Trustee Ken Hodel and Trustee Curt Leman. Also present was Mayor Isaia.
PUBLIC INPUT
Kaywin Martin was present to address the Board about the community center. Martin suggested meeting with the attorney to find out what can be done and what can’t be done in reference to the proposed community center. Trustee Smith explained that the attorney advised the Village that they were on thin ice being involved with the community center in the manner that they were. Martin asked if he and the Mayor could meet with the attorney to find out what can be done. Trustee Braker suggested setting up a meeting with the attorney and bringing up the results of that meeting at the next Village Board meeting.
WATERWORKS AND SEWERS
WATER PUMPED VERSUS BILLED-The auditor presented the annual financial report at the last meeting which included a statement about the discrepancy in the gallons of water being billed versus pumped. Mayor Isaia distributed a table describing gallons of water billed to customers and gallons of water from the tower that are softened and that go through the bypass meter. Also discussed was a difference in water pumped in the months that hydrants are flushed and in the months that hydrants are not flushed. Trustee Blunier asked if the water mains being replaced would help. Josh Harken stated that it will help some. Trustee Blunier also noted that he has witnessed water running out of the tower which may contribute to the difference of billed water. Mayor Isaia calculated how much water is potentially lost during hydrant flushing and thinks that too much time is spend on hydrant flushing. Mark Aeschleman explained that the hydrants are flushed until the water coming out is clear.
WATER MAIN REPLACEMENT ENGINEERING- Trustee Blunier was asked by a Board member to table this so that a special Board meeting can be held to discuss this. Josh Harken was going to suggest the same thing. The Board members agreed to table this subject.
FINANCE AND APPROPRIATIONS
SALARY ADJUSTMENT- The Board met with all of the full time employees last month. A discussion took place about a public works employee who started working for the Village in May at a higher wage than another public works employee who had been working for the Village for 6 years. Mayor Isaia suggested a plan for compensation or incentives for certain qualifications. Mayor Isaia recommended giving Jeff Tibbs $16.50 while offering a raise again in the future if Tibbs gets his water certification. Trustee Smith stated that you cannot offer these endorsements for one employee and not the others. Trustee Braker motioned to adjust Jeff Tibbs’ wage to $16.83 per hour effective immediately; Trustee Smith seconded. Aeschleman noted that when the new public works employee was hired, his wage was determined based on his qualifications and skills. Aeschleman also mentioned that there is a gap in skills between those 2 employees.
Motion carried by roll call vote.
Ayes: Braker, Smith, Hasler, Hodel, Blunier, Leman
Nayes: None
TAX LEVY- Trustee Blunier and Clerk Crumrine worked on the levy for 2015. The levy figures being proposed total $137,085. Trustee Blunier motioned to approve Ordinance 2014-08 Making the Levy for Corporate Purposes for the Fiscal Year Commencing the First Monday in May 2014; Trustee Braker seconded.
Motion carried by roll call vote.
Ayes: Blunier, Braker, Hasler, Hodel, Leman, Smith
Nayes: None
STREETS, ALLEYS AND ORDINANCES
SAFE ROUTES TO SCHOOL-Trustee Hasler reported that the asphalt has been placed in front of the curb which only leaves seeding in the spring for the project to be completed. Trustee Hasler noted that the Board members will have to confer with one of the property owners in the spring to figure what can be done about a considerable bump along the sidewalk in this person’s yard.
STREET SWEEPER- Trustee Hasler motioned to repair the street sweeper for a cost not to exceed $6,000; Trustee Braker seconded.
Motion carried by roll call vote.
Ayes: Hasler, Braker, Hodel, Blunier, Leman, Smith
Nayes: None
SECTION 8-5-18 OF CODE BOOK- Trustee Hasler motioned to change Section 8-5-18 of the Code Book; Trustee Braker seconded. Trustee Hasler mentioned some of the changes he thought should be made. The Board members agreed with the changes.
Motion carried by roll call vote.
Ayes: Hasler, Braker, Hodel, Blunier, Leman, Smith
Nayes: None
SALE OF PUBLIC WORKS VEHICLES- Trustee Hasler motioned to advertise the sale of the 2002 F550 and the 1980 Chev C30; Trustee Hodel seconded. The Board members suggested the Woodford County Journal and the Trading Post for advertising. Aeschleman thought the F550 might bring $16,000. There was discussion about whether to advertise a price or ask for bids. The F550 will be advertised with an asking price of $16,500.
PUBLIC SAFETY AND INSURANCE
MONTHLY POLICE REPORT- Trustee Braker gave the monthly police report. There were 77 calls for service, 5 traffic citations and 1 arrests.
IT ASSISTANCE FOR VILLAGE COMPUTERS- Trustee Braker asked Ben Miller and Midwest Business Networking for an IT assistance proposal. Ben Miller declined. Midwest normally charges $115 per hour but will charge $950 for 10 hours of support for one year. Trustee Braker motioned to hire Midwest Business networking for IT support on Village computers; Trustee Hasler seconded.
Motion carried by roll call vote.
Ayes: Braker, Hasler, Hodel, Blunier, Leman, Smith
Nayes: None
ENCRYPTION UPDATE- Chris Hughes of Midwest Business Networking is working on encrypting the Village computers and should be done today. Hughes provided the Village a certificate of liability insurance which covers any potential breach of security. Trustee Braker forwarded this information to the attorney but has not gotten a response yet.
SHERIFF MATT SMITH-Sheriff Matt Smith talked about the current police contract with the Village in relation to the time officers spend in Roanoke. Smith noted that there can be 2 or 3 hour increments during a day that an officer can be patrolling if a need is greater at certain times while still getting the full 8 hours of coverage per day. Smith also stated that if there is an ordinance letter that needs to be served, someone will be available to serve it even if there is not a Roanoke officer on duty at that time. Trustee Smith asked what would happen to continuity if there is a different officer handling the shift every time. Sheriff Smith explained that the same officers would handle the day shifts but night officers would be different. The Board members like the fact that there would be a car in Roanoke at various times. Seargent Marshall Smith stated that he would be glad to come to Village Board meetings to address concerns that the Board members may have. Trustee Braker asked if this arrangement could change if it wasn’t working out. Sheriff Smith stated that it could be altered.
AMBULANCE
INTERNET OPTIONS- Chief Troy Schuler stated that everything they do in the ambulance department is dependent on the internet which does not always work. Schuler and Jennifer Crumrine both relayed to the Board members the problems that they have experienced with a lack of connection to the internet. TrusteeHodel motioned to allow Mediacom to install a separate internet connection in the ambulance department; Trustee Braker seconded.
Motion carried by roll call vote.
Ayes: Hodel, Braker, Hasler, Blunier, Leman, Smith
Nayes: None
STANDARD OPERATING PROCEDURES AND BY LAWS- Trustee Hodel discussed a section of the Code Book that states the ambulance department is supposed to have standard operating procedures and by laws which is a concern of the officers of the ambulance department since these do not exist. The officers drafted these procedures and by laws which were presented to Trustee Hodel. Trustee Hodel sent these to the attorney to view.
ID MACHINE- There are currently 22 members of the ambulance department that need ID badges. Trustee Hodel does not feel that the officers of the ambulance have the time to take pictures of all of the employees and take the pictures to the Sheriff’s Department to have the badges made. The cost when this was mentioned in the past was $1500. There was discussion about sharing the cost between the ambulance and the Village since IDs would be needed for the Board members and full time employees. Trustee Hodel motioned to purchase a badge maker and split the cost between the Village and the ambulance department for a cost of $1,500; Trustee Smith seconded.
Motion carried by roll call vote.
Ayes: Hodel, Smith, Braker, Blunier, Leman
Nayes: Hasler
VILLAGE PROPERTY
INSTALLATION OF FIBER LINE – Jerry Smith, Heartland Cable, was present to speak about using the right of way on Seventh Street to install fiber line for cable. Jerry Smith stated that his company would be totally responsible for anything that would happen as a result of the installation. Smith has already installed fiber to the ESDA department. Trustee Hasler was concerned about the fiber being installed and possible reworking Seventh Street in the future. Trustee Braker thought that it would be safe to install it on the east side since there are already houses on that side. Josh Harken brought up that the property owners on that street own up to the center of the road. Jerry Smith then stated that he would not be able to do anything since the Village does not own the property. There was discussion as to whether the Road Commissioner has a different jurisdiction when the township dedicates a road to the Village.
LOCAL AND INDUSTRIAL IMPROVEMENTS
CREEK CLEANING- Trustee Smith came across a company who mulches growth and vegetation growing along the creek banks. The estimate is $140 per hour and would take approximately 24 hours for the length of creek that the Village is considering.There is nothing to haul away or debris that needs to be burned. Trustee Braker asked why more of the creek couldn’t be done since the budgeted figure for this project is $15,000. Trustee Smith will make a motion at the next meeting. Easements will need to be obtained.
Dane LaHood from Aaron Schock’s office has contacted Trustee Smith. LaHood is committed to helping the Village in any way that he can to help mitigate flooding in the Village of Roanoke. Trustee Smith recommended getting State Representative Tom Bennett engaged in this effort.
NEW BUSINESS
Aeschleman reported that there were 2 leaks in the water plant. They have since been patched.
Aeschleman wanted to relay to the Board that he thinks he and Ben Fehr can provide the field investigative work for the water main replacement project in lieu of hiring an engineer. Aeschleman has contacted other towns and was told that this could work if the contractor is trustworthy.
Trustee Braker read from an email sent to him by Gary Davis of Farnsworth Group discussing the water main replacement engineering and the Village’s concerns about the engineering fee for this project.
ADJOURNMENT
TrusteeSmithmotioned to adjourn; Trustee Brakerseconded.
Motion carried by voice vote.
ATTEST:
Jennifer Crumrine
Village Clerk