scanntend1.doc

NATIONAL INSTITUTE OF SCIENCE COMMUNICATION AND INFORMATION RESOURCES

(CSIR)

Bid/Tender Document for

Scanning/Imagesetting

( i ) Last date of collecting tender: 17/4/2003

( ii ) Last date for submission of bids: 21/4/2003

Time: 14.30 Hours

( iii ) Date of opening of EMD and technical bids: 21/4/2003

Time : 14.30 Hours

(iv) Financial bids of tender will be opened after evaluation of the technical bids and successful bidders of technical evaluation shall be informed about the opening date of financial bids.

Section – I

INVITATION FOR THE BIDS

Scanning/Imagesetting Work

Sealed bids in two parts, i.e., Technical Bid and Financial Bid are invited for the Scanning/Imagesetting Work of various type of jobs of NISCAIR.

It is planned to prepare a panel of High Quality Scanning / Immagesetting firms who can execute the jobs on tight schedules as and when required.

The bidder may inspect various publications published by NISCAIR and have an idea about the nature of work involved in order to make estimates about the cost of work required to be done.

Contact person :


Sh. Pradip Banerjee/Sh. Kaushal Kishore

Phone 25731353


National Institute of Science Communication

and Information Resources

Dr. K.S. Krishnan Marg
New Delhi 110 012

1.2 The bids complete in all respects should reach at the following address latest by 14.30 hours on 21/4/2003. The Technical Bid will be opened on the same day at 15.00 hours in the presence of bidders who choose to be present at:

Conference Hall

National Institute of Science Communication

and Information Resources

Dr K.S. Krishnan Marg (Near Pusa Gate)

Ph:2 5749787 - AO

Fax:2 5787062

e-mail : coa@niscair. res. in.

Website: www.niscair.res.in

SECTION – II

TECHNICAL SPECIFICATIONS

2.1 Introduction

The National Institute of Science Communication and Information Resources (NISCAIR) is a constituent unit of the Council of Scientific & Industrial Research (CSIR). The R&D Programmes being under taken at NISCAIR are geared towards meeting the information needs of the different segment of the society. Apart from bringing out a variety of scientific and technical publications, providing information services and training in Science Communication, NISCAIR undertakes consultancy work in designing, editing and publication of journals, books and reports etc. NISCAIR has also an active programme in electronic publishing and undertake consultancy work in CD-ROM publishing and IT facilities are also being developed.

NISCAIR is situated in Pusa Campus (near Pusa Gate), Dr K S Krishnan Marg, New Delhi 110012. The campus of the Institute is spread over 2.4 hectare. It has a main building 1790.60 m2 located almost in the Centre of the Campus surrounded by Front, back and side lawns. The main building has ground plus two floors. Here is an annexe building and five temporary structures (sheds) spread around the main building, and two gates with security cabins at boundary of the campus.


2.2 Scope of Work Including Technical Specifications

It is planned to prepare a panel of Scanning/Imagesetting firms who could provide High Quality Scanning/outputting services as per terms and conditions in the tender document to our satisfaction.

NISCAIR is publishing/printing a number of Books, Reports, Brochures, Covers, Folders in single or multicolours and the scanning firm may be required to undertake scanning jobs as and when required. The jobs are of highly prestigious nature and hence their quality and schedule have to be scrupulously maintained. The value of Scanning/ Imagesetting work may be around Rs. Five lakhs in a Year.

In case there is any delay in supplying the scanning/outputting jobsto NISCAIR, the Director, NISCAIR reserves the right to withdraw the job and no payment would be made for any part of the job completed or in progress. The detailed technical specifications and the items for which rates are required, are given in Annexure-1.

SECTION - III

INSTRUCTIONS TO BIDDERS

3.1 Eligible Bidders

This invitation for bids is open to all quality Scanning/Imagesetting firms from Delhi and its adjoining regions only who fulfill clause 3.4.2

3.2 Cost of Bidding

The bidder shall bear all costs associated with the preparation and submission of its bid, the NISCAIR will in no case be responsible or liable for these costs, regardless of the conduct or the outcome of the bidding process.

3.3 The Bidding Documents

3.3.1 The services required, bidding procedures and contract terms are prescribed in the bidding documents. In addition to the invitation for bids, the bidding documents include:

(a) Instructions to bidders

(b) Schedule of requirements

(c) Technical Specifications and Price Schedule

(d) General Terms & Conditions of Contract

(e) Contract form, etc.

3.3.2  The bidder is expected to examine all instructions, forms, terms and specifications in the bidding documents. Failure to furnish all information required or submission of bid not substantially responsive to the bidding documents in every respect will be at the Bidder’s risk and may result in rejection of its bid.

3.4  Preparation of Bids

3.4.1 Technical and Financial Bids

The bids are to be submitted in two parts in separate sealed envelopes

(a) Technical Bid + EMD

(b) Financial Bid

3.4.2 Technical Bid

The Technical bid prepared by the bidder shall be provided in the following Model Response format:

Model Response Outline

1.The firm should have annual turnover about Rs. 20 lakhs from high quality scanning/outputting jobs

2. The following equipment/facilities are important factor for award of work:

Pentium III/IV computers with higher configuration.

Softwares (latest versions) for formatting both in Hindi and English—Word, Pagemaker, Ventura, Corel draw, Photoshop, Winzip, and all sort of designing fonts. etc.

Media compatibility for transportation of digital data—3.5’’ floppy, CD, i Omega Zip, MO drives

Laser printer at least 1200 DPI.

Colour laser printers.

Flat bed (highend)/Drum type scanner (A3 Size) with the capability of scanning (a) Transmission (b) Reflection and (c) Text data in 2000 DPI resolution.

Imagesetter (A2 size), around 2540 DPI resolution.

Colour proofing machine

3. Standing of each Bidder — Past experience and performance in the Scanning/outputting work during the last five year

4. List of other Govt. Departments and Public Sector units for which the bidder is having the similar type of contracts and a certificate regarding satisfactory performance of the contract.

5. Details regarding the list of Scanning, Image setting and proofing Machinery/Equipment available with the bidder.

6. Level of agreement with the proposed terms and conditions.

7. Copy of the audited balance sheet of the vendor for the year 2000-2001/2001-02 indicating the Turnover in Scanning/Outputting work.

8. Bidder will provide documentation establishing bidders capabilities and qualifications to satisfy NISCAIR that the bidder will assume the total responsibility for the satisfactory execution for Scanning/Imagesetting work of NISCAIR publications.

9. Copy of registration of Company.

10. Details of subcontractors and agreements thereon.

11. Bidders are expected to enclose samples demonstrating their capabilities.

12. Availability of internet access and related facilities. Bidder to give address of their website if applicable.

13. Total regular manpower and manpower on contract available with the bidder.

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