NAAEE Annual Conference

2016 Proposal Draft

Submission Deadline: March 31, 2016

Proposals must be submitted online.

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Before completing your proposal, please be sure to read the Annual Conference Call for Presentations, which describes what reviewers are looking for this year, and explains many of the options below.

Completing this form is optional. To streamline your online submission process, you can draft your proposal using this form, save it on your computer, and transfer (cut and paste) the information to the online submission form.

To use this form, click INSIDE the gray boxes

and type your entries.

Tips for Preparing Your Proposal

  • Be innovative and creative! This is a competitive process and reviewers are looking for sessions that will push our collective thinking about environmental education.
  • Avoid abbreviations and acronyms, which may not be familiar to reviewers or conference participants.
  • Comply with word limits. NAAEE reserves the right to edit your entries for length or clarity.

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Strand and Format

1)Check the strand with which your presentation best aligns. Please do not submit the same or similar proposal to more than one strand.

Applying Research to Increase our Impact

Conservation and Environmental Education

Educating for Sustainable Communities

Green Schools

Inspiring Connections to the Outdoors

Leadership and Capacity Building

2)Check the session format most appropriate for your proposed session:

Bright Spot (10 minutes)

Hands-On Presentation (90 minutes)

Poster Presentation (40 minutes)

Roundtable Discussion (40 minutes)

Symposium (90 minutes)

Traditional Presentation (40 minutes)

Workshop (full day, 7 hours)

Workshop (half day, 3½ hours)

Notes: Rooms for all presentations except roundtable discussions and poster sessions are equipped with a PC laptop (with Office Suite loaded), LCD projector, and screen. A limited number of flip charts with markers will be available on a first-come, first-served basis (one per session). No audio-visual equipment or electricity is provided for roundtable discussions and poster sessions, but presenters may use their own battery-powered laptops or tablets at low volume.

All meeting rooms are equipped with wireless Internet access.

Information About Your Proposed Session

1)Title

  • Your title should clearly describe your session and is limited to 10 words.
  • Use Book Title Style. Please do not enter your title in all caps.

Click inside the gray box to enter your title:

2)Summary

  • This summary is your "marketing pitch" for your session and is limited to 50 words. Use clear and engaging language that will attract participants to your session.
  • Only this summary will be printed in the conference program if your proposed session is selected.

Click inside the gray box to enter your summary:

3)Description

  • This description should elaborate on your 50-word summary and is limited to 350 words.
  • Reviewers use this description to evaluate your proposed session compared to the criteria detailed in the Call for Presentations. Please address each criterion in your session description, providing enough detail for reviewers to fully understand your plans.
  • This description is used only by reviewers and is not included in the Conference program.

Click inside the gray box to enter your description:

4)Keywords

Select up to three of the following keywords for your proposed session. Conference participants will be able to search the mobile app for these tags.

Adult education

Arts

Capacity building

Early childhood

Elementary school programs

Gardening

International EE

Middle & high school programs

NGSS/Common Core

Spirituality

STEM

Traditional knowledge

Underserved audiences

Young professionals

5)Alternative Presentation Format

  • Due to space limitations, NAAEE is sometimes unable to accept sessions in the preferred format. However, we may be able to accommodate strongly rated sessions in an alternative format where more session slots are available. Selecting an alternative format enhances your chances of having your sessions selected for the conference program.
  • Important Note: Accepting an alternative format entails changing your presentation and your session summary to meet the requirements of the new format. Before marking these boxes, please review the format descriptions and make sure you are willing to make these changes.
  • Check only those options that you would like us to consider if your session is not accepted in your original choice of format.

Bright Spot (Succinct 10-minutes talks presented in blocks of three)

Poster Presentation (4’x4’ printed poster on a bulletin board, available for viewing throughout the conference and staffed during one time block)

Roundtable Discussion (Short introduction to a discussion topic, followed by open exchange of ideas with session participants)

6)Workshop Information (for Full-Day or Half-Day Workshop Format Only)

Complete this section only if you checked "workshop" under preferred format.

Workshops are self-sustaining and require a separate registration fee, which is set to ensure that all costs are covered with the minimum number of participants. The following information will help us determine workshop prices.

  • Workshop Type

Full day (7 hours)

Half day (3½ hours)

  • Location

Onsite

Offsite

If your workshop will take place offsite, click inside the grey box to enter the location:

  • Minimum Group Size

Click inside the gray box to enter your minimum group size (typically 8-10 people):

  • Maximum Group Size

Click inside the gray box to enter you maximum group size (typically, but not limited to, 25-35 people):

  • Workshop Budget

NAAEE will reimburse workshop expenses that are identified prior to the conference and built into the registration fee. All expenses must be fully documented with receipts. Use this space to provide an itemized list of workshop expenses that includes costs for (a) per person materials and supplies (such as handouts, book purchases, toolkits, snacks, prizes, etc.), (b) general workshop supplies (such as demonstration supplies), and (c) per person entry fees (for offsite workshops).

If your workshop proposal is selected, NAAEE will contact you to develop a final workshop budget.

Important notes about workshop budgets:

  • Automatic costs: For all onsite workshops, NAAEE automatically adds costs for A-V equipment and Internet access. For all offsite workshops, NAAEE automatically adds costs for buses unless you inform us otherwise. For all full-day workshops (onsite and offsite), NAAEE automatically adds costs for lunch, which is provided.
  • Keep costs low: Minimizing your costs will help keep your workshop fee reasonable and encourage greater participation.
  • Presenter fees: Workshop fees may not be used to cover presenter fees or expenses.

Click inside the gray box to enter your workshop budget:

Presenter Information

  • Important notes about presenters:
  • You must have an eePRO account (eePROfile) and be logged in on the NAAEE website in order to submit an online proposal for the conference.
  • As the submitter of the proposal, your name will appear automatically in the online proposal form. Any additional presenters that you want to add to the proposal must also have eePROfiles on NAAEE's website and those accounts must be linked to the online submission system before you will be able to add their names to your online proposal.
  • Adding presenters to the system is a two-step process.
  • Step 1: To create an eePRO account on the NAAEE website, go to naaee.org and click on "log in." Select the link to "create an account." (Note: Creating an account is not the same as becoming a member of NAAEE.) Use your email address as your login and provide the information requested.
  • Step 2: After creating a profile, add it to the conference proposal system (All Academic) by clicking the "Edit/Submit a Proposal" link on your new eePROfile page. This creates the required "handshake" between the presenter's eePROfile to the online conference system.
  • Once this process is completed, the individual's name will appear when you enter the last name in the search box in the online proposal. You will then be able to add him or her to the presenter list.
  • The All Academic conference system draws names, affiliations, and email addresses from the eePRO database on NAAEE's website. Make any corrections or updates to this information in eePRO and be sure to re-link the eePROfile to All Academic by clicking "Edit/Submit a Proposal."
  • List the names of all presenter(s) for your session and make sure each person has created an eePROfile and linked the profile to All Academic, as described above.