The Procter & Gamble Company
2 Procter & Gamble Plaza
Cincinnati, Ohio 45202-3315
February 4, 2016
Dear Valued Supplier,
Thank you for all your support as we look forward to joining Berkshire Hathaway, Inc. (“Berkshire”). As you know, Procter Gamble plans to divest the Duracell business to Berkshire currently targeted for February 29, 2016. Our intent today is to share with you key dates and information to effectively manage this change. On March 1, 2016, all Sourcing (Materials, Services, and Capital), Capital project management and Procurement & Payment Processes will be the responsibility of The Duracell Company.
Invoice Details
Duracell will use Accenture to receive and process invoices,manage invoice and payment inquiries, and maintain vendor master account information. Below you will find contact information and invoicing procedures.
PDF invoices, where legal for use, are preferred versus paper invoices. Beginning on the dates in the table below, please send PDF invoices via email to . Upon emailing your PDF Invoice, you will receive an email acknowledgement with a Unique Reference Number (URN). Please retain this number for your records when making an inquiry.
Please follow these steps when submitting your invoice:
- All invoices should be attached to an email as individual PDF files.
- Invoices should be black lettering on white paper; colors will not scan correctly.
- PDF files should not exceed 100 pages.
- Do not password protect your PDF files as this will delay payment.
- Multiple PDF files can be attached to a single email (Max total size of the email is 10MB); each attachment will be processed as a separate document.
- Receipt notifications will be issued by Accenture to the supplier sending email box. Please monitor your sending email box.
PO Boxes and physical addresses for paper invoice submissions will be provided on your new purchasing documents or provided by your Duracell point of contact.
Payables Help Desk for Suppliers Please email with any invoice and payment questions after March 1, 2016. Inquiries via phone will also be available and those phone numbers will be shared separately prior to March 1st.
My Supplier Portal
As stated in a previous communication, the P&G Supplier Portal www.pgsupplier.com will not be used by the new Duracell Company. After March 1, 2016, Accenture will send you a link for the Duracell My Supplier Portal requesting you set up an account and verify your company supplier data. Please do this in a timely manner as to avoid delays in communication or payment. Registering on My Supplier Portal at www.duracellsupplier.com will give you access to invoice/payment status and the ability to manage your account information online with The Duracell Company. Please contact the Account Payables Help Desk (see above) if you have any registration problems.
Advance Shipping Notice
Please be aware that the Advance Shipping Notice (ASN) functionality will not be available on the new Duracell My Supplier Portal. Please contact your Duracell Material Supply Manager (MSM) or Planning Coordinator to understand the new process where you will send your ASN documentation to the receiving site for manual entry into SAP.
Purchase Order (PO) and Scheduling Agreement (SA) Transition Dates
You can help avoid delays in processing all applicable invoices by submitting prior to February 15th, 2016.
STEP / Current Europe Asia Manufacturing Sites / Current North America Latin America Sites and European Headquarters /PO/SA Owner -
Legal Entity issuing the Purchasing Document
(Please refer to the attached samples) / Aarschot Plant, Europe
DDH Logistics WH Heist, Europe
Dongguan Plant, China / All other Sites – Including
The Procter & Gamble Company
The Gillette Company
Cleveland Plant & Distribution Center, NA
Bethel Office, NA
Lancaster Plant, NA
Lagrange Plant, NA
Deufol-Sunman, NA
Brantford Distribution Center – CA, NA
Rock Tenn Scarborough, NA
Procter & Gamble International Operations /
PO/SA Transition / · All unpaid Invoices will be moved to the new Duracell Company.
· The Duracell Company will issue a new PO/SA for any PO/SA not fully paid before March 1.
· You will use this new PO/SA to invoice The Duracell Company for payment.
· Your old PO/SA number will no longer be valid in the Procter & Gamble Purchasing System. / For items we received before transition, the Issuing party of the PO/SA (i.e. The Gillette Company or The Procter & Gamble Company) will process and pay the invoice. For items that were not received before transition, the New Duracell Company will process and pay the invoice. This means your PO/SA may be paid in part by both Companies based on which part was received before transition. In this case, you will need to invoice Procter & Gamble or the Gillette Company for the portion received before the transition and invoice The Duracell Company for the portion received after the transition.
New PO/SA Creation / You will receive new PO/SA documents on or before February 29, 2016. / You will receive new PO/SA documents on or before February 29, 2016.
Last Day for Scheduled Deliveries using an Existing P&G PO/SA / Friday, February 19, 2016 / Friday, February 19, 2016
Deliveries after Friday, February 19, 2016 / Deliveries after February 19, 2016 will be allowed for emergency purposes only using your existing P&G PO/SA number and P&G supplier vendor number. You will invoice The P&G Legal Entity named on your PO/SA number. Suppliers should not ship for delivery between Feb 20 and Feb 26, 6:00pm local time. / Deliveries after February 19, 2016 will be allowed for emergency purposes only using your existing P&G PO/SA number and P&G supplier vendor number. You will invoice The P&G Legal Entity named on your PO/SA number. Suppliers should not ship for delivery between Feb 20 and Feb 26, 6:00pm local time.
Last Day for Invoice Receipt to Arrive on an Existing P&G PO/SA / Monday, February 15, 2016
Invoices can be sent to P&G from Feb 16th to Feb 29th and will be held for processing after March 1st by Accenture for the new Duracell company.
After March 1st, for new Duracell PO/SA’s, Suppliers will be able to check where to send invoices either by government mail or by email on the public domain section of the Duracell My Supplier Portal at www.duracellsupplier.com This will also include the country specific invoicing requirements. / Monday, February 15, 2016
Invoices can be sent to P&G from Feb 16th ongoing for all scheduled deliveries up until Feb 19th, and if needed for emergency deliveries up until Friday, February 26, 2016 6:00pm local time.
After March 1st, for new Duracell PO/SA’s, Suppliers will be able to check where to send invoices either by government mail or by email on the public domain section of the Duracell My Supplier Portal at www.duracellsupplier.com This will also include the country specific invoicing requirements.
Invoices Received at P&G after Transition / Invoices received after February 15, 2016 will be sent to the Duracell Company for processing. They will be assigned a new purchase order number and will be paid by The Duracell Company. / You can continue to invoice for all P&G Deliveries made prior to Feb 26, 2016 using the current invoicing process.
March 1, 2016 / The New Duracell Company will begin receiving Goods and processing Invoices. / The New Duracell Company will begin receiving Goods and processing Invoices.
Questions
We understand this can be confusing and we appreciate your patience as details are being shared. If you have questions, please feel free to email us at .
After March 1, 2016, you may email with any invoice and payment questions.
The Duracell Company
We realize it is important for you, our suppliers, to create a customer account in your systems for the new Duracell Company. We will forward additional information to you in the near future.
Confidentiality
Given our confidentiality restrictions within our contract, we would like to underscore that our mutual confidentiality commitments must always be maintained. Of course, once The Duracell Company is owned by Berkshire, please do not share or discuss any P&G documents, information, pricing, etc. with The Duracell Company without P&G’s written consent.
Sincerely,
Linda J. Jacobsen
Linda J. Jacobsen
Associate Director, Procter & Gamble Purchasing;
Duracell Transition Team
Sharon Woods Innovation Center
11510 Reed Hartman Highway
Cincinnati, Ohio 45241
SAMPLES of Purchase Order/Scheduling Agreement Issued by Procter & Gamble Legal Entity