The American
Recovery and Reinvestment Act:
Saving And Creating Jobs And Reforming Education
U.S. Department of Education
Rehabilitation Services Administration
September 2009
ARRA OIB Reporting
Purposes of Webinar
Provide general guidance on Recovery Act reporting
Provide information on grantee reportingspecific to the Independent Living Services for Older Individuals Who Are Blind (OIB) program authorized by Title VII, Chapter 2 of the Rehabilitation Act of 1973, as amended
Answer questions
Webinar Topics
Registering in FederalReporting.gov
Using the Tip Sheet
Reporting on agency-specific activities
Job creation
Helpful websites
Recipients, Sub-recipients, Vendors, and Individuals
Who’s What?
Prime recipients – OIB program grantees
Sub-recipients – Organizations that receive federal funds from the OIB program grantees to carry out the OIB program, not an individual who is a beneficiary of the OIB program
OIB program allows a State to make a sub-grant to, or enter into a contract with, centers for independent living (CILs) for their general operation in providing OIB services to individuals with significant disabilities.
Recipients, Sub-recipients, Vendors, and Individuals
Who’s What?
Vendors – A provider of specific goods or services. A prime recipient or a sub-recipient can contract with a vendor to provide specific goods or services.
Individuals – None
No individuals benefit personally from the ARRA OIB award
Entering Data for ARRA Reporting
Who?
Grantee agencies (and sub-recipients to whom grantees have delegated the responsibility)enter data in FederalReporting.gov and
Vendors do NOT enter data
How?
Register to enter data in FederalReporting.gov
OIB grantees register as recipients
FederalReporting.gov allows multiple users. Please ensure that data entries are not duplicated
First Screen in FederalReporting.gov
Screen after Clicking on Register Now
Registering in Federal Reporting.gov
To register you must enter the DUNS your number from ARRA OIB grant award notification (GAN)
GAN DUNS number on ARRA OIB GAN must match DUNS number in Central Contractor Registration (CCR)
If DUNS number on GAN is different from DUNS number in CCR, you will receive an error message
If your DUNS number needs to be changed, contact
Timelines for Entering Data
Quarterly
First time
Between October 1 and October 10
Changes/corrections between October 11 and October 21
Federal agency review between October 22 and October 29
Thereafter quarterly reporting is required
The same dates for the month following the end of a quarter
Cumulative – Data entered are cumulative (since first grant award)
Using the Tip Sheet
Download the Tip Sheet for the OIB program at:
Click on MS Excel link located at “ARRA Reporting Tip Sheet for Special Education and Rehabilitation Services Programs”
Using the Tip Sheet
Data Elements for Recipient Reporting
Reporting Information
Award Type – select “Grant”
Award Number - Enter the PR/Award Number provided in box 5 of your Grant Award Notification (GAN)
Final Report - Check or select ‘‘Yes’’ only if this is the final report for the project/grant period specified; otherwise check "No"
Data Elements for Recipient Reporting
Award Recipient Information
Recipient DUNS Number - Enter the same DUNS for which the grant was awarded as found in box 8 on the GAN
Recipient Account Number - If applicable, enter the account number or any other identifying number assigned by the recipient to the award. This field is optional
Recipient Congressional District – use the one for address for recipients’ DUNS number - search:
Data Elements for Recipient Reporting
Award Information
Funding Agency Code – Enter “9124”
Awarding Agency Code – Enter “9124”
Award Date – Enter the award date as found in box 10 of the GAN
Award Amount – Enter the "cumulative amount" of the award as found in box 7 of the GAN
Data Elements for Recipient Reporting
Award Information
CFDA Number – Enter "84.399" - Do Not include the alpha designation at the end of the CFDA number on your GAN.
Program Source (TAS) - Select “(91-0302) Rehabilitation Services and Disability Research, Recovery Act"
Sub-Account Number for Program Source (TAS) –N/A – ED does not use TAS sub-account numbers. This field is optional.
Data Elements for Recipient Reporting
Award Information
Total Number of Sub Awards to Individuals – N/A
Total Amount of Sub Awards to Individuals – N/A
Total Number of Payments to Vendors less than $25,000/award
Enter the total number of vendors who received awards of less than $25,000 per award.
Data Elements for Recipient Reporting
Award Information
Total Amount of Payments to Vendors less than $25,000/award
Enter the total dollar value of payments to vendors less than $25,000.
Total Number of Sub Awards less than $25,000/award
Enter the total number of sub-awardees that received a total grant award of less than $25,000/award.
Total Amount of Sub Awards less than $25,000/award
Enter the total dollar value of awards less than $25,000 awarded to sub-recipients. See: (
Data Elements for Recipient Reporting
Award Information
Award Description – Enter
A state program to provide independent living services to older individuals who are blind, conduct activities that will improve or expand such services and help improve public understanding of the problems of such individuals.
Data Elements for Recipient Reporting
Project Information
Project Name
Enter "Independent Living Services for Older Individuals Who Are Blind, Recovery Act"
Project Status
For formula grants, and other awards funding multiple services and products, recipients need to provide a best estimate of completion status (as a percentage, i.e. 100% complete, 50% complete, less than 50% complete) of all projects or activities supported by the whole grant.
Data Elements for Recipient Reporting
Total Federal Amount ARRA Funds Received/Invoiced
Enter the amount of Recovery Act funds received through draw-down, reimbursement or invoice - G5/GAPS
Number of Jobs
Description of Jobs Created
Brief description of types of jobs created or retained
Using job titles, broader labor categories, or recipient’s existing practice for describing jobs as long as easily understood
Data Elements for Recipient Reporting
Project Information
Quarterly Activities/Project Description
Enter “A state program to provide independent living services to older individuals who are blind, conduct activities that will improve or expand such services and help improve public understanding of the problems of such individuals.”
Data Elements for Recipient Reporting
Project Information
Activity Code
Enter NTEE-NPC code “E12.07” – Independent Living Skills.
Total Federal Amount of ARRA Expenditure
Enter the cumulative total for the amount of Federal fund expenditures.
Total Federal ARRA Infrastructure Expenditure
Infrastructure expenditure is not an allowable cost under the OIB Program.
Data Elements for Recipient Reporting
Project Information
Enter N/A for Infrastructure information below:
Infrastructure Contact Name
Infrastructure Contact Phone Address 1
Infrastructure Contact Phone Address 2
Infrastructure Contact Phone Address 3
Infrastructure City
Infrastructure State
Infrastructure Zip + 4.
Data Elements for Recipient Reporting
Project Information
Enter N/A for the Infrastructure information below:
Infrastructure Contact Email
Infrastructure Contact Phone
Infrastructure Contact Phone Ext
Infrastructure Purpose and Rationale
Enter "This is not applicable"
Data Elements for Recipient Reporting
Project Information
Infrastructure Purpose and Rationale
Enter "This is not applicable"
Data Elements for Recipient Reporting
Primary Place of Performance
Street address 1
Street address 2
City
State
Country
Zip + 4
Enter the prime recipient's address as indicated in box 1 of the GAN, unless the primary place of performance is different.
Data Elements for Recipient Reporting
Primary Place of Performance
Congressional District
use the one for address for DUNS number search:
Data Elements for Recipient Reporting
Recipient Highly Compensated Officers
Two criteria to report:
(1) Recipient in its preceding fiscal year received:
(a) 80 percent or more of its annual gross revenues in Federal award funds and
(b) $25,000,000 or more in annual gross revenues from Federal awards; and
(2) the public does not have access to information about the compensation of the senior executives
If either funding levels are not met and the public does not have access about compensation, then must report information
Data Elements for Recipient Reporting
Recipient Highly Compensated Officers
Prime Recipient Indication of Reporting Applicability
If Yes:
Officer Name (for each of five)
Officer Compensation (for each of five)
More detailed guidance:
Sub-Recipient Reporting
Sub- Recipient Reporting Information
Sub-recipients enter information in FederalReporting.gov when delegated the responsibility by the prime recipient
Sub-recipients are required to obtain a DUNS number and register in CCR even though not reporting in FederalReporting.gov
See IV.5 of Clarifying guidance on reporting at:
Data Elements for Sub-Recipient Reporting
Sub- Recipient Reporting Information
Award Type – select “Grant”
Award Number - Enter the PR/Award Number provided in box 5 of your Grant Award Notification (GAN)
Recipient DUNS Number - Enter the Prime Recipient's DUNS number.
Final Report - Check or select ‘‘Yes’’ only if this is the final report for the project/grant period specified; otherwise check "No"
Data Elements for Sub-Recipient Reporting
Sub-Recipient Information
Sub-recipient’s DUNS Number - Enter the sub-recipient’s DUNS number.
Sub-Award Number - Enter the award number or other identifying number assigned to the sub-recipient by the recipient.
Sub-recipient Congressional District – Enter the congressional district corresponding to the sub-recipient's DUNS address zip code. - search:
Data Elements for Sub-Recipient Reporting
Sub-Award Information
Amount of Sub-award – Enter the anticipated total amount of funds to be disbursed to the sub-recipient over the life of the award.
Total sub-award Funds Disbursed - Enter the cumulative amount of the sub-award disbursed to the sub-recipient as of this reporting period.
Sub-award Date - Enter the date the sub-award was signed.
Data Elements for Sub-Recipient Reporting
Sub-recipient Place of Performance
Street address 1
Street address 2
City
State
Country
Zip + 4
Enter the sub-recipient's Place of Performance Address.
Data Elements for Sub-Recipient Reporting
Sub-recipient Place of Performance
Congressional District
Enter the congressional district corresponding to the sub-recipient's DUNS address zip code, search:
Data Elements for Sub-Recipient Reporting
Sub-recipient Highly Compensated Officers
Two criteria to report:
(1) Recipient in its preceding fiscal year received:
(a) 80 percent or more of its annual gross revenues in Federal award funds and
(b) $25,000,000 or more in annual gross revenues from Federal awards; and
(2) the public does not have access to information about the compensation of the senior executives
If either funding levels are not met and the public does not have access about compensation, then must report information
Data Elements for Sub-Recipient Reporting
Sub-recipient Highly Compensated Officers
Prime Recipient Indication of Reporting Applicability
If Yes:
Officer Name (for each of five)
Officer Compensation (for each of five)
More detailed guidance:
Data Elements for Vendor Reporting
Reporting Information
Award Type – Select “Grant”
Award Number – Enter the PR/Award Number provided in box 5 of your Grant Award Notification (GAN)
Recipient DUNS NUMBER – DUNS number on GAN
Sub-Award Number – Sub-recipient vendor:
If the vendor is a vendor for the sub-recipient, enter the award number or other identifying number assigned to the vendor by the sub-recipient.
Vendor DUNS Number
Enter the vendor's DUNS number. If this information is not available, you are required to provide both the vendor name and vendor's head quarter's Zip Code + 4.
Data Elements for Vendor Reporting
Vendor Name
Enter the vendor's name
Vendor HQ Zip code + 4
Enter the zip code corresponding to the address of the vendor's headquarters.
Product and Service Description
Enter a description of the product or service provided by the vendor.
Payment Amount
Enter the amount invoiced to the vendor (aggregated) that will be paid with ARRA funds.
Reporting ARRA activities on RSA Forms
RSA-70B
Report all information required of form without regard to funding source
Reporting ARRA activities on RSA Forms
SF-269
Report each grant award on a separate SF-269
Job Created or Retained
Job Created from ARRA funding:
New position created and filled
Existing position filled
Job retained:
Existing position discontinued without ARRA funding
Include vendor positions created or retained resulting from ARRA funds
Job Created or Retained
Jobs expressed as FTEs
Total hours worked divided by number of hours in full-time schedule as defined by recipient
Reported cumulatively each quarter during life cycle of grant
Because numbers are cumulative, the denominator must include the total number of hours since the beginning of award.
Job Created or Retained
Calculation of estimates of jobs
Calculate base line number of hours worked without ARRA funds
Deduct baseline from hours worked
Divide the result by cumulative hours worked in the quarter
See the following website for a more detailed explanation with examples
Government Wide Guidance
OMB Guidance
Data Model (updated August 6)
OMB Frequently Asked Questions (August 6)
ARRA Recipient Reporting Help Desk
Department of Education Guidance
Department of Education ARRA guidance
Department of Education program guidance
Click on links for OIB Grants
Click on link to ARRA Reporting Tip Sheet for Special Education and Rehabilitation Services Programs MS Excel (84K)
Grantee Reporting Help
Help button and phone numbers in FederalReporting.gov
Help button under title FederalReporting.gov - to the right
Phone: 877-508-7386
TTY: 877-881-5186
Email:
Chat:LivePerson Support