Dean Team Meeting

October 7, 2008

8:30 – 11:00 a.m.

Present: John Backes* Susan Hoyne* Berta Lloyd*

Norma Goldstein* Jim James* Tonya Drake*

Kenny Lawson * Gillian Lewis*

Tom Moran* (*) Members Present

ANNOUNCEMENTS

·  Copies of the new faculty contract will be delivered to Deans and Directors this week. The Dean Team will be reviewing several sections in upcoming meetings.

·  The College will go into IBB soon to continue working on language clarity in the contract.

·  The Faculty Senate and Curriculum Committee have convened. Please send copies of the minutes and share issues with the divisions. The Faculty Senate will consider several matters this year including the PE requirement, distribution area outcomes, major-ready pathways and the number of credits in degrees. Amy Kinsel and Leslie Potter-Henderson are co-chairs again. Please read the FS website for updates.

ATTENDANCE POLICY – SUGGESTED NOTICE

Attendance criteria – wording from Stephen re attendance and class work. Susan will ask Stephen to look closely at the word attendance being used.

ASSOCIATE FACULTY EVALUATIONS

Please send a list of part-time faculty who will be evaluated during this academic year to Kerry with a copy to John.

CIVIL RIGHTS AUDIT

The Civil Rights audit will occur November 3 for four days. An orientation will be held with John Ginther, Auditor. The 4th day – findings and challenges. Berta will be meeting with each Dean before hand. Any questions Deans have, please send to Berta before October 15 so she can take them to Olympia.

DUAL LISTING

Kenny, Norma and Yvonne met to ask the value of dual listed classes. Is it possible to dual list on transcripts? The committee will find out from other 2- and 4-year colleges. Kerry will be asked to run a word search on DL in past meetings notes.

Norma Goldstein informed the Dean Team that the Articulation Transfer Council has been discussing Dual listed classes and transferability.

JUMC

·  The JUMC is on the 3rd or 4th draft of the Guidelines for Electronic Monitoring draft.

·  JUMC has asked Deans and Directors to review the faculty handbook for important information that can be condensed into a couple pages and to find out from faculty if it is of any use to them.

·  Faculty Leave of Absence is a topic at JUMC. The Article has a couple areas with permissive language that should be renegotiated. Leaves of absence should be used for advancing the college, its students and its mission in ways that are very clear. We need to differentiate from personal leaves of absence.

·  JUMC is not clear on what the Board of Trustees meant in its tenure buyout decision at the June meeting.

CONTRACT TRAINING

John talked about contract training for personal services contracts, when to use them, or when to hire as an employee, and how to differentiate. Any training should include the program chairs and secretaries and be scheduled in the afternoon. John gave an example from a long time ago, when we had outside speakers paid on personal services contracts. This is not usually the right approach. Speakers should be hourly employees paid at the $39/hr rate if they are our faculty. They should not be paid with personal check, because then the college has no record that person was contracted with or was an employee of the college.

TO-DO LIST

Postponed.

OTHER

èSusan asked the group if there is a policy that faculty must give secretary contact information. John replied that he believes that there is something that requires they give contact information to Human Resources and suggested she check with Stephen Smith.

èBerta told the group that she is concerned about the Perkins funds, not general fund dollars that need to be spent for equipment. There are also worker retraining dollars. The equipment requests are sitting in a folder. SET has doubled the number of meetings, trying to beat a deadline of Oct. 24th to make the all campus meeting to discuss budget cuts. Only Perkins is federal money, the budget cuts are in state operating dollars. Until we look at all of these numbers, equipment and people are the only places that will save us any money. Due to the hiring freeze and budget savings, we are possibly talking about areas losing positions. At this time the community colleges are pretty much in total darkness about what the final cut will be. If there is a 3% cut, you would have to raise tuition 9 to 10% to offset it. This would have political ramifications, so it is probably not going to happen, so we have to find the money elsewhere. If this happens there will be Reduction in Force layoffs. We are doing better in enrollment, but we have to plan up front what we will do if the cuts are large.

Remind people that out in business they are laying off people with no notice, large numbers of people. We aren’t going to identify specific positions. Cuts would be dictated as percentages by area, just like we have done in the past. We will work with the budget committee and the strategic planning committee to come up with a plan.

John confirmed Gillian’s statement that there would be no equipment purchases approved prior to November. He stated that we should know in November if we can buy equipment for winter quarter. Tom Moran asked what information will be presented at the Oct. 24th all-campus meeting. John replied that we will definitely have reports on enrollment, budget and capital projects.

Ken Lawson asked Jim James to remind us on how to get the data to support the change in contract, where we need to notice low enrolled classes. Jim will send out a review of how the use the FTES trend data by program, with the pivot table he first sent out last spring. The attachment will be called “Programreview0708_Part1.xlsx.” He suggested when using the pivot table to include at least 3 years, but you can go back to 2000-01. This table shows enrollment by program and annualized FTES by year. The charts will update as you change the pivot table. You can customize this as you wish. Keep in mind the overall college trend has gone down for the last several years.

John asked the deans to look for their three lowest enrolled departments/programs and look at the trend lines. Steep declines and flat lines need to be looked at first and then how you are staffing it.

We only have a couple of weeks to do this, so notify your departments that we need this by the 3rd week of October. We want to help you get your enrollments back up and help you make your programs more vibrant and active, at the same time helping students.

èTom brought up the fact that Elearning was hit with a lot of teachers fall quarter who didn’t know blackboard, at the last moment. Please buddy up new online teachers with existing online teachers to mentor them.

èThe background checks for faculty – JUMC, should be on a future Dean Team agenda.

Meeting adjourned 10:45 a.m.

Minutes Recorded by PHYLLIS HARRIS

1