DGS ORDER NO. 1 OF 2003
No:3-TR(58)/2002 Dated 15th January, 2003
To,
1. DGS Secretariat
2. NA
3. CS
4. The Principal Officer, MMDs, Mumbai, Chennai, Kolkata
5. The Principal, LBS CAMSAR, Mumbai
6. CRA Branch
7. All Shipping Companies
8. Pre-Sea Training Institutes and Workshops
9. INSA, MASS & FOSMA
10.MMERT, Mumbai
11.Shipping Master, Mumbai/Kolkata/Chennai
Subject: Mandatory Guidelines to obtain approval from Director General of Shipping for the institutes and for the conduct of courses for Pre-Sea Training for Merchant Navy
Sir,
I am directed to forward herewith a copy of DGS Order No.1. of 2003 issued on 15th January, 2003 by the Director-General of Shipping and Secretary to the Govt. of India. These Guidelines pertain to the approval of Institutes for imparting pre-sea training and they are applicable for all the pre-sea courses. These guidelines should be read in conjunction with the existing Circulars, M S Notices or other orders, issued by DGS from time to time.
Yours faithfully,
Sd/-
(Naresh Salecha)
Sr. Dy. Director General of Shipping
For Director General of Shipping
1
General guidelines for pre-sea courses
DGS Order No.1 of 2003
Mandatory Guidelines
to obtain approval from
Director-General of Shipping
for the Institutes
for the conduct of Courses
for Pre-Sea Training for Merchant Navy
J a h a z Bhavan
Mumbai, 400 001
15th January 2003
Table of Contents
Part 1Administration and approvalPage No
1.1Importance of pre-sea training…..1
1.2Entry into force…..
1.3Objectives of pre-sea training…..2
1.4Eligible entities for approval …..
1.4.1Approval to Institute…..
1.4.2 Form of Institute…..
1.5Procedure for approval to the Institute…..3
1.6Names of the Institute…..4
1.7Authorized signatories…..
1.8Code of conduct for advertisements…..5
1.9Ban on conducting of courses not approved by DGS …..
1.10Ban on ragging…..6
1.11Ban on alcohol, drugs etc…..
1.12Proposal for in-principle approval …..
1.13Requirements for in-principle approval…..7
1.14Validity of in-principle approval…..
1.15Preparation of infrastructure…..
1.16Final approval by DGS…..
1.17Tenure of approval…..8
1.18No approval with retrospective effect…..
1.19Schedule of classes ….
1.20Duration of course…..
1.21Log-book…..
1.22Records of Institute…..9
1.23Quality Standards…..
1.24Periodical returns…..
1.25Manners and Etiquette…..
Part 2Campus
2.1Land requirement ….. 10
2.2Location of Institute …..
2.2.1 Address for correspondence…..
2.3Shifting of premises …..
2.4Construction quality ….. 11
2.5Hostel …..
2.6Drinking water ….. 12
2.7Toilet facilities …..
2.8Linen, laundry, and ironing …..13
2.9Catering …..14
2.9.1Dining hall…..
2.9.2Ventilation…..
2.9.3Number of Utilities…..
2.9.4Kitchen(galley)…..
2.9.5Designated Wash Place…..
2.9.6Quality of food…..15
2.9.7Hygiene…..
2.9.8Out-sourcing of food preparation…..
2.10Classrooms …..
2.10.1Ventilation…..
2.10.2Cooling…..
2.10.3Heating…..16
2.10.4Class-room size…..
2.10.5Carpet area…..
2.10.6Black/white board…..
2.10.7Overhead Projector…..
2.10.8Screen…..
2.10.9For lecturer…..
2.10.10For trainees…..
2.10.11Notice Board…..17
2.11Library-cum-reading room …..
2.12Audio-visual equipment…..
2.13Computer and projection facility…..
2.14Maps, models etc…..
2.15Video cassettes, CDs …..
2.16Computer training…..
2.17Communication facilities …..18
2.17.1Internet facilities…..
2.17.2Telephone facility…..
2.17.3Photocopying facility…..
2.18Recreation room…..
2.19Dispensary and medical emergencies…..
2.20Ship-type mast…..
2.21Playground…..19
2.22Parade-Ground…..
2.23Swimming facilities…..
2.24Boatwork…..
2.25Alternate source of electric supply…..20
Part 3Faculty
3.1Faculty strength…..21
3.2Approval of faculty…..
3.3Separate course-in-charge…..
3.4Appointment of faculty…..
3.5Visiting faculty and guest lectures…..22
3.6Qualifications for faculty…..
3.7Training and leave reserve…..
3.8Personnel on duty…..
3.9Faculty Room ….. 23
Part 4Course facilities and fees
4.1Course strength…..24
4.2Staggered batches…..
4.3Increase in course capacity…..
4.4Admission standards…..
4.5Verification of documents…..
4.6Daily routine…..25
4.7Course content…..
4.8Detailed teaching syllabus…..
4.9Text-books…..
4.10Four basic modular courses…..
4.11Course dates…..26
4.12Intimation to DGS, INDos and to Shipping Master…..
4.12.1Intimation to DGS & INDos …..
4.12.2Submission of Form 1 to Shipping Master…..
4.12.3Submission of Form 2 to Shipping Master…..
4.12.4Issue of CDCs by Shipping Master…..
4.13Evaluation and monitoring…..
4.14Final examination…..27
4.15Entry of final certificates in INDos…..28
4.16Use of uniforms…..
4.17Fees…..29
4.18Method of collection…..
4.19Remission to girl-candidates…..
4.20Annual contribution to Government…..
Part VDisciplinary action
5.1Automatic lapse of approval…..30
5.2Role of the Academic Council…..
5.3Type of deficiencies….. 31
5.3.1Major deficiencies…..
5.3.2 Minor deficiencies….. 32
5.4Rectification of deficiencies…..
5.5Withdrawal of approval…..
5.5.1Categories of withdrawal…..
5.5.2Temporary withdrawal of approval…..
5.5.3Permanent withdrawal of approval…..
5.5.4Ordinary permanent withdrawal of …..33
Institute approval
5.5.5Immediate permanent withdrawal/…..
cancellation of Institute approval
5.5.6Procedure for withdrawal…..34
5.5.7Competent authority for withdrawals…..
5.5.8Display on DGS website…..
5.6Categories of withdrawal…..
5.7Temporary withdrawal of approval…..
5.8Permanent withdrawal of approval…..
5.9Withdrawal of Institute approval…..
5.10Immediate withdrawal or cancellation…..
5.11Procedure for withdrawal…..
5.12Competent authority for withdrawal…..
5.13Display of DGS website…..
Part VIEffective date
6.1 Effective date of implementation of these guidelines ….. 35
1
General guidelines for pre-sea courses
Part 1
Administration and approval
1.1Importance of pre-sea training:
Ships are only as good as the persons who man them. Safety and efficiency of ships are dependent upon the professional competence and dedication to duty, of the seafarers on board the ships. To achieve this, maritime education and training, and within that, the pre-sea training, is of vital importance. All Institutes that conduct, or intend to conduct, pre-sea induction courses for merchant navy should aim at excellence and abide by these guidelines as set forth herein. Where considered necessary, additional norms may be issued by the Director-General of Shipping (hereafter DGS) for different categories of pre-sea induction courses. The DGS reserves the right to change, add, modify, rescind or replace these norms, or any part thereof, whenever considered necessary by him. Training of maritime personnel in India has been accorded the highest priority by the Government of India. To ensure that the competence of Indian seafarers is accepted throughout the world, improvements have been made from time to time in the training of seafarers in India. With advance in technology, and consequent changes especially due to STCW 95, the international concept and practice of maritime training has undergone major changes in quality and quantity. To increase the supply of trained seafarers, the Government began to encourage maritime training in the private sector on a large scale in about 1997. DGS, who is the designated authority in India for all matters concerning merchant shipping, has been issuing directives, whenever necessary, to ensure that international standards are complied with by all training Institutes in India. These are now consolidated, and supplemented through the present guidelines. These guidelines are required to be read with the existing Circulars, M S Notices or other orders, issued by DGS from time to time.
1.2Entry into force:
All Institutes and courses are required to follow these guidelines with effect from the date laid down hereinafter at the end of these guidelines.
Where the Institutes are already approved prior to the issue of these guidelines, their approvals are deemed to have incorporated these guidelines. Where time is required for implementation of the guidelines relating to land requirement, shifting premises and parade-ground [please see 2.1, 2.2 and 2.22], compliance should be made by01 July 2004. Thereafter specific extension will be considered on basis of merits of individual cases. Failure to abide by the guidelines or to obtain extension of time before the expiry of the period would result in approval being withdrawn.
1.3Objectives of pre-sea training:
Candidates for pre-sea training come from varying social, cultural, geographical, linguistic and economic backgrounds. On completion of training, the officers and ratings join ships, and are required to be able to man the ships effectively and to know the manner of working and of behaving in their respective work-stations, accommodation, recreation rooms, dining halls and in all formal and informal contexts on board the ship and elsewhere. Bearing this in mind, it is imperative that facilities for officers and ratings undergoing pre-sea courses in maritime training Institutes be provided in adequate measure, and more. By placing emphasis on classroom and outdoor activities such as parade, physical training, swimming, boatwork, outdoor games, extra-curricular activities, etc., the candidate is expected to be fully oriented to be suitable for the seafaring profession. Cheerful obedience to orders of superiors, teamspirit, leadership and other seaman-like qualities will have to be developed in them. Candidates passing out of approved Institutes would have to be of required standard in knowledge, competence and behaviour. Hence only Institutes that fulfil these norms will be considered by DGS for approval to impart maritime training for the merchant navy.
1.4 Entities eligible for approval:
1.4.1Approval to Institute :
Hereafter approval of DGS has to be sought for any Institute, prior to running any maritime course. No proposal for approval of any maritime course including pre-sea courses will be entertained by DGS unless the Institute has been approved. All existing Institutes conducting any DGS approved course as on date when these guidelines come into effect shall be deemed to have been approved by DGS.
1.4.2Form of Institute :
No application for either a new Training Institute or new training course by the existing Institute shall hereafter be processed other than that received from a registered public trust, or registered society, or a company registered under section 25 of Indian Companies Act, 1956 (hereafter ‘registered Sn 25 company’) with educational purpose as one of the objectives. The existing Institutes have to convert themselves into one of these approved entities by the prescribed date unless extended by DGS on consideration of merits of the case.
1.5Procedure for approval to the Institute:
1.5.1Approval to the Institute:
In future only Institute which desires to conduct any maritime training including pre-sea course should have obtained the approval of DGS. Only an approved Institute will be eligible to conduct any of the Maritime training course in future.
1.5.2Application for approval to the Institute:
The proposed Institute shall apply to DGS for approval of Institute in proforma enclosed (Enclosure - I). The application should contain details such as
(a)Name of the Institute
(b)The form of organisation which proposes to run the courses i.e registered public Trust or Society or Sn.25company, having education as one of the objectives.
(c)Names of Trustees/Management committee members / Directors of the registered Sn.25 company along with their CV.
(d)Resolution passed by such registered public Trust/Society/Sn.25 company mentioning that they want to run/start the training Institute indicating the name of such Institute. Attested resolution shall have to be attached.
(e)The Institutes must have minimum one hectare of land in metropolitan and 2 hectares in other area on ownership basis. If land on ownership is not available, registered lease-deed of minimum 3 years with enabling clause for renewal for another 3 years should be produced, as in paragraph No.2.1 below
(f)Business plan of the Institute
(g)Tentative list of courses Institute wants to conduct
(h)CV of Capt. Supdt. or Director or Principal for Maritime Unit along with his willingness letter
(i)Layout of the premises
(j)Tentative plan of basic infrastructure i.e campus, office, scholastic block, hostel, playground, swimming pool, parade-ground, facility for boating, galley etc.
(k)Number and qualifications of faculty members intended to be appointed
1.5.3Fees :
The Institute shall pay the non-refundable processing fee of Rs. 50,000/- along with application for approval to the Institute.
1.5.4Funds for capital :
Source of funding of Institute for initial capital expenditure and recurring expenditure shall be shown in detail.
1.5.5Preparation for required approvals :
In case of 4 year’s Marine Engineering degree course, the plan for getting AICTE approval, and in case of 3 year’s BSc(Nautical), the plan for getting University affiliation, shall be submitted.
1.5.6Grant of approval :
On scrutiny and inspection of the proposal by the relevant Academic Council, and on successful compliance with the general requirements necessary for running maritime training courses, DGS shall grant approval to the Institute as Enclosure - II
1.5.7Validity of approval :
If an approved Institute does not commence or conduct any approved course/s within a period of two years, the approval of DGS shall be deemed to have lapsed automatically.
1.6Name of Institute:
Name of Institute will have to be got approved by DGS. No Institute will be allowed to use or continue to use for the training Institute any title or name which may suggest or be calculated to suggest the patronage of the Govt. of India or the Govt. of the State. Please see in this regard Sec.3, and clause 7 of the Schedule in the Emblems and Names (Prevention of Improper use) Act, 1950. DGS hereby lays down that words such as Indian, National or Bharat etc., shall not be allowed in the name of any training Institute. Any change in the name of the Institute is required to be submitted to DGS in advance, and approval obtained before using the new name.
1.7Authorized signatories:
All Institutes should forward the names and specimen signatures of two persons who are respectively the authorized representative and alternate representative to deal with DGS. No person other than these two persons will be entertained by DGS or the Academic Council for any purpose relating to the Institute. Documents submitted by the Institute, signed by other than either of them will not be accepted by DGS or Academic Council. No action will be taken on them and if there is a change in either of them it should be notified to DGS by a resolution signed by all Trustees or authorized Management Council member of the Society or directors of registered Sn 25 company as per the documents submitted to, and/or available with, DGS and Academic Council. The change should be notified to DGS well in advance and with indication of the date from which the change will be effective.
1.8 Code of conduct for advertisements:
The Institute must advertise for courses in media or independently, giving correct information. It should include, inter-alia, the following:
1.8.1Eligibility criteria in DGS guidelines
1.8.2Names of courses
1.8.3Course duration
1.8.4Fees structure
1.8.5Number of seats sanctioned
1.8.6Last date of submission of application
1.8.7Date of commencement of course
1.8.8Statement mentioning “The successful completion of this course does not guarantee on board training which is mandatory for employment ”
Advertisements should not include the following.
1.8.9Assured passing of the candidates
1.8.10False rosy picture of bright prospects and high salaries
1.8.11Mixture of DGS-approved courses and non-DGS-approved courses in the same advertisement.
Copies of all advertisements published or used must be kept in the Institutes for record and for inspection as the need arises.
1.9Ban on conducting courses not approved by DGS:
Normally a Merchant Navy Training Institute approved by the Director-General of Shipping should conduct only courses approved by DGS. This is important to give clear picture to the candidates who join the course on the strength of approval of DGS. The Institute should not conduct similar courses, DGS-approved and non-DGS approved course misleading the candidate and his parents into thinking that all courses run by the Institute are-DGS approved! The existing training Institutes conducting such unapproved courses should approach the DGS with the details of the same before starting the next course, and abide by the orders of the DGS in that regard. In any case no course similar to DGS-approved course should be conducted by Institute without intimation to DGS. A clause should be added in the prospectus and/or brochures and/or advertisements of the concerned non-DG approved courses mentioning that “This course is not approved by Director-General of Shipping, Mumbai”.
1.10Ban on ragging:
Strict measures shall be enforced to prevent ragging. The course in-charge shall be held responsible for any incidence of ragging. Strict, prompt, and strongest possible action should be taken against anyone indulging in ragging. In all cases, the benefit of doubt shall be given to the victim of ragging. A record of all cases of ragging, however minor, and the action taken thereon by the Institute shall be kept. All cases of ragging should be reported to DGS immediately, and in any case within 7 days from the occurrence of the event. Any instance of ragging established in the Institute will be considered serious misconduct by the Institute, attracting penal provisions by the DGS, including levy of penalty extending up to a lakh of rupees.
1.11 Ban on alcohol, tobacco and drugs:
Abstinence from alcohol, tobacco and drugs, except medicinal drugs specifically prescribed for a candidate to cure a current ailment, must be strictly enforced. Infringement of this requirement shall be considered a serious misconduct by candidate and by the Institute.
1.12Proposal for in-principle approval to the course:
The Institute is to forward initial proposal for in-principle approval for the course in the format prescribed at Enclosure-III, along with the non-refundable processing fee, laid down by DGS by circulars. The Institute is also expected to indicate the time required to raise necessary infrastructure. The proposals for new courses will be scrutinized by the DGS. On confirmation that the proposal complies with the guidelines, the Institute will be granted in-principle approval for each course & increase in capacity, to enable the Institute to raise the infrastructure. Enclosure -IV
1.13Requirements for in-principle approval:
Institute is required to have its own land and infrastructure. In case Institute does not have its own land, necessary registered lease-deed for minimum 3 years’ period with enabling provision for renewal of lease for a further period of 3 years must be produced. In such cases approval shall be considered for the period only for which the lease is valid. Independent campus having classrooms, residential accommodation for warden, hostel, playground for volleyball/basketball, parade-ground and workshop is essential. Institute shall make the arrangement for swimming, boating, football ground and medical facilities, preferably within the campus. In case such facilities are not feasible immediately, proof of tie-up for these facilities may be submitted. At the time of submitting application for ‘In-principle approval’ for pre-sea courses, the Institute must forward the documents, confirming the ownership/lease of land and layout, bio-data of Capt Supdt or the Principal.
1.14Validity of in-principle approval
Validity of the in-principle approval will be only for a maximum period of 24 months. In-principle approval does not guarantee the final approval which will depend upon the successful and satisfactory raising of infrastructure and upon compliance of all requirements prescribed by DGS for the course.
1.15Preparation of infrastructure:
The Institute should confirm the availability of the facilities and readiness for inspection and forward documents like course material, bio-data of faculties, time-table etc. to DGS with respect to following:-
Part 'A' -Administration
Part 'B' -Course staff
Part 'C' -Equipment, publications & details of library facilities
Part 'D' -Facilities
Part 'E' -Conduct of courses
On receipt of the documents and confirmation by the Institute and after successful scrutiny, the DGS may request the concerned Academic Council to inspect the Institute and to verify thatPart 'A', 'B', 'C', 'D' and 'E' as referred to in the proposal are physically in place Enclosure -V. The Institute shall contact the concerned Academic Council within two weeks from the date of issue of letter from DGS for inspection under intimation to the DGS, failing which the proposal will be treated as cancelled and the fees deposited will be forfeited. No degree course will be approved in the absence of, or prior to, approval from AICTE or University being obtained.