Functional Area: Payroll / Enter Quota Compensation
Purpose
Use this procedure to compensate an employee for unused vacation, comp time and/or sick time in the event that they separate from the university or change to a position that does not accrue vacation and/or comp time. This time comes from a remaining balance in their old position.
Trigger
Perform this procedure when you need to compensate an employee for unused vacation, comp time and/or sick time.
Prerequisites
For separating employees, quota compensations are to be performed during the payroll processing after the time evaluation process is completed.
Menu Path
Use the following menu path to begin this transaction:
- Select Human ResourcesTime ManagementAdministrationTime DataMaintainto go to theMaintain Time Data (Working times tab)screen.
PA61
Helpful Hints
- The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
- On certain screens you may have to scroll to view some data entry fields.
Work Instruction
Functional Area: Payroll / Enter Quota Compensation
Procedure
1. / Start the transaction using the menu path or transaction code.
Maintain Time Data (Working times tab)
2. / As required, complete/review the following fields:
Field / R/O/C / Description
Person ID / Required / Unique Employee Identification number
Example:
10000135
3. / Click .
4. / As required, complete/review the following fields:
Field / R/O/C / Description
Fr. / Required / A beginning range to be entered or selected from a list
Example:
02/08/2006
Enter the last day the employee was in the position, it is not necessary to enter a “To” date.
Infotype / Required / Screen(s) in SAP HR that store HR data; Identified by a name and four-digit number
Example:
0416
You can also type the name of the Infotype (Time Quota Compensation).
STy / Required / Subtypes are subdivision of infotypes. The various subtypes of an infotype can be assigned different time constraints and a separate data history can be maintained for each.
Example:
0001 (Vacation, VAC) 0002 (Comp time, CTT) 0004 (Long Term Sick, SCK)
5. / Click .
Create Time Quota Compensation (0416)
6. / As required, complete/review the following fields:
Field / R/O/C / Description
No. to compensate / Required / Specifies the amount (in days or hours) of a time quota for which the employee will be compensated
Example:
176.71
/ It is extremely important to select the correct remaining balance for the absence quota. For this example, the quota compensation is for 02/08/2006, therefore the remaining vacation balance dated 01/01/2006 to 12/31/2006 (highlighted) should be entered.
/ Since absence quota deductions (hours used) need to be available for reporting, absence quotas are created for each calendar year and any unused balance at the end of the year is carried over to the following year.
7. / Click .
Maintain Time Data (Working times tab) (2)
8. / Click until you return to the SAP Easy Access screen.
/ The system displays the message, " Record created ".
9. / You have completed this transaction.
8/17/2017
Ver: / 07_PY_PA61_Ent Quo Comp_PY2_0.udc
© University of Cincinnati / 1/6
Work Instruction
Functional Area: Payroll / Enter Quota Compensation
Result
You have entered quota compensation to compensate an employee for unused vacation, comp time and/or sick time.
Comments
None
8/17/2017
Ver: / 07_PY_PA61_Ent Quo Comp_PY2_0.udc
© University of Cincinnati / 1/6