June 21, 2016
Page 1
COUNCIL MINUTES
The City Council of the City of Raleigh met in a regular session at 1:00 p.m. on Tuesday, June 21, 2016 in the City Council Chamber, Room 201 of the Raleigh Municipal Building, Avery C. Upchurch Government Complex, 222 W. Hargett Street, Raleigh, North Carolina, with the following present.
Mayor Nancy McFarlane, Presiding
Councilor Kay C. Crowder, Mayor Pro Tem
Councilor Mary-Ann Baldwin
Councilor Corey D. Branch
Councilor David Cox
Councilor Bonner Gaylord
Councilor Russ Stephenson
Councilor Dickie Thompson
Mayor McFarlane called the meeting to order and invocation was rendered by Pastor Tracey Bell, New Bethel Christian Church. The Pledge of Allegiance was led by Councilmember Stephenson.
The following items were discussed with action taken as shown.
AGENCY GRANTEE PRESENTATION
AGENCY GRANTEE PRESENTATION – PASSAGE HOME - RECEIVED
Alford Leach, Chairman of the Board of Directors of Passage Home, acknowledged and thanked the Council for the continued support of their operating budget. He stated Passage Home CEO Jeanne Tedrow and Passage Home Board members and employees are present. He pointed out their mission is to break the cycle of poverty among families and in neighborhoods that they have been serving in Wake County since 1991. He stated their comprehensive approach with families is two generational – working with parents and their children. The primary family focus is on those who are homeless, living at or below poverty and veterans. He stated when they work in neighborhoods they help revitalize the area by improving housing, restoring buildings such as the Raleigh Safety Club, creating new housing, developing community gardens in South Park, create jobs for neighborhood residents, worked with the refurbishing of a clinic in Lincoln Park, and helping a historic African American private, medical practice to remain and grow in south Raleigh.
Mr. Leach stated to support affordable housing for those they serve, they both develop and own housing pointing out they own and manage some 120 units in Raleigh and are looking to expand their inventory. They also work with a network of private housing providers and landlords to assist with housing locations. He stated for the past two years they have served about 360 families by assisting them with housing, employment and access to services. They are completing their 3rd year as a Community Action Agency for Wake County which is a special designation by the Office of Economic Opportunity to administer services related to community services block grants. He stated that leverages approximately $1.3M of public funds to provide services to County and City residents. As the CAP agency they have strengthened their board to include one-third elected officials, one-third corporate citizens and one-third community residents. They have just adopted a strategic plan that will help guide their growth through the next five years. He stated they appreciate the opportunity to continue to serve Wake County as our City and County grows and continue to be a partner with the City of Raleigh to provide affordable housing, support services and economic opportunity to the community.
Ms. Tedrow presented Council members with a packet of information relative to their program. The comments were received.
CONSENT AGENDA
CONSENT AGENDA – APPROVED
Mayor McFarlane presented the consent agenda indicating all items are considered to be routine and may be enacted by one motion. If a Councilor requests discussion on an item, the item will be removed from the consent agenda and considered separately. Mayor McFarlane explained the vote on the consent agenda will be a roll call vote. Mayor McFarlane stated she had not received any requests to withdraw any items. Ms. Baldwin moved approval of the consent agenda as presented. Her motion was seconded by Ms. Crowder and a roll call vote resulted in all members voting in the affirmative. The Mayor ruled the motion adopted on an 8-0 vote. The items on the consent agenda were as follows.
HISTORIC PRESERVATION – SALE OF REAL PROPERTY AT 420 AND 422 SOUTH BLOODWORTH STREET – APPROVED
Staff from the departments of City Planning and Housing and Neighborhoods recommends the direct sale of lots located at 420 and 422 South Bloodworth streets to the nonprofit Preservation North Carolina for the purpose of historic preservation utilizing NCGS 160A-266. The Gorham houses, located at 112 and 114 East Lenoir Street, are proposed for relocation to prevent demolition, an outcome of the rezoning case Z-42-14. The structures will be relocated to lots on South Bloodworth Street, managed by the Housing and Neighborhoods Department and currently proposed for single family redevelopment. Sale of the property, in the amount of $145,000, includes the implementation of historic preservation easements and rehabilitation agreements to ensure the houses are restored and preserved in perpetuity.
Recommendation: Authorize the sale of lots located at 420 and 422 South Bloodworth Street to Preservation North Carolina for the amount of $145,000 in accordance with statutory conditions specified by GS 160A-266, to include a multi-party agreement for the preservation of the houses prior to and during relocation, historic preservation easements, and a rehabilitation agreement. Upheld on Consent Agenda Baldwin/Crowder – 8 ayes.
DOROTHEA DIX PARK – FEE STRUCTURE – APPROVED; ORDINANCE ADOPTED RELATING TO CONSUMPTION OF MALT BEVERAGES
After a comprehensive comparison of fees at event venues in the region and throughout the United States, staff recommends the following fee structure for event locations at Dorothea Dix Park:
Big Field – $2,000The Grove – $750
Flowers Field – $750Athletic Field – $350
Harvey Hill – $350Williams Field – $350
5K Race Standard Route – $500Race, Non-Standard Route – $750
Staff also recommends an amendment to Ordinance 201-502 to include Dorothea Dix Park to the list of city parks that permit the consumption of malt beverages and unfortified wine.
Recommendation: Approve the proposed rental fee structure for events at Dorothea Dix Park and amend Ordinance Number 2015-502 to include Dorothea Dix Park in Section 12-4002. Upheld on Consent Agenda Baldwin/Crowder – 8 ayes. See Ordinance 607.
ANNEXATION PETITION – 5201 SINCLAIR DRIVE – REFERRED TO CITY CLERK TO CHECK SUFFICIENCY AND SCHEDULE HEARING
The agenda presented the following petition for annexation.
AREA NAME AND DISTRICT / PETITIONER / ACRES / PROPOSED USEContiguous Petition:
5201 Sinclair Drive Sinclair Mini Storage (B) / Guy Lampe / 7.62 / Commercial
Recommendation: Acknowledge the annexation petition and direct the City Clerk to check the sufficiency of the petition pursuant to State statute and if found sufficient, authorize advertisement for public hearing to be held July 19, 2016. Upheld on consent agenda Baldwin/Crowder – 8 ayes.
POLICE DEPARTMENT – 20126 JUSTICE ASSISTANCE GRANT – MANAGER TO AUTHORIZED TO EXECUTE MOU AND BUDGET AMENDED
The Raleigh Police Department is preparing to submit a grant application in partnership with the Wake County Sheriff’s Office for formula funding from the 2016 Justice Assistance Grant program. A copy of the grant application is included with the agenda packet; the Police Department will be the fiscal agent of the grant. Grant funding for the department will be used to pay overtime and fringe benefits to sworn officers working on problem-oriented policing projects. A total of $150,229 in federal funding was allocated to the Raleigh/Wake County area; the City will receive $82,626 while the Wake County Sheriff is apportioned $67,603 based on jurisdiction. No cash match is required for this grant. The grant application was administratively approved by the grants committee on June 9, 2016.
Recommendation: Authorize submission of the grant application, authorize the City Manager to execute the required Memorandum of Understanding, and authorize a budget amendment in the amount of $150,229. Upheld on Consent Agenda Baldwin/Crowder – 8 ayes. See Ordinance 608 TF 278.
POLICE DEPARTMENT – 2016 COPS HIRING GRANT – AUTHORIZED TO SUBMIT APPLICATION
The Raleigh Police Department is preparing to submit a grant application to the U.S. Department of Justice Office of Community Oriented Policing Services for funding from the FY 2016 COPS Hiring Program. Grant funding will be used to pay salaries and fringes for eight entry-level police officers for a 36-month period; the eight positions are not included in the proposed FY17 budget. The recently completed police workload study recommended the addition of eight officers per year through the year 2020 for the department to be able to maintain the level of service that it currently provides.
The grant requires that grant award recipients retain any grant-funded officer positions for at least 12 months immediately after the 36 month period of federal funding has ended; if the grant is awarded the police department will adjust future budget requests to account for the additional, grant funded positions which in year four would represent an ongoing general fund annual appropriation. A 25 percent local match is required. If awarded, the federal grant amount would total $929,716; the required City match would total $327,133 and tentatively sourced from asset forfeiture proceeds and appropriated when the grant is formally accepted. The grant application was administratively approved by the grants committee on June 9, 2016.
Recommendation: Authorize staff to submit the grant application. Upheld on Consent Agenda Baldwin/Crowder – 8 ayes.
POLICE DEPARTMENT – DWI SQUAD GRANT – RESOLUTION ADOPTED AUTHORIZING SUBMITTAL OF GRANT
The City is seeking grant funding from the National Highway Traffic Safety Administration (NHTSA) to continue with year four of a grant to support a DWI enforcement squad consisting of four officers and one sergeant to detect and arrest impaired drivers. The grant is funded at 50 percent and will pay a total of $196,762 in federal funds for salaries, fringe benefits, equipment, and travel costs for in-state and out-of-state training opportunities. The required local match for the fourth year of this four-year grant is 50 percent, which will amount to $196,761. The grant application was administratively approved by the grants committee on January 21, 2016.
Recommendation: Authorize staff to submit the grant application and authorize the Mayor to execute the Local Governmental Resolution to be submitted with the grant application. Upheld on Consent Agenda Baldwin/Crowder – 8 ayes. See Resolution 326.
RECREATION LEAGUE OF SOFTBALL OFFICIALS – CONTRACT WITH FUN2REF – APPROVED – MANAGER AUTHORIZED TO EXECUTE
The Parks, Recreation, and Cultural Resources Department utilize contract services to provide officials for recreational softball league play. The current contract expires in July 2016. Following a request for proposals, staff received one bid to provide services from Fun2Ref, which is located in Durham, North Carolina.
The contract would provide officiating services from August 2016 – July 2019 for a total amount $277,713.
Name of Project:Recreation League Officials
Managing Division:Parks, Recreation, and Cultural Resources – Recreation Division
Request Reason:Contract Execution
Cause of Contract:Contract officials for league play
Vendor:Fun2Ref
Amount of this Contract:$277,713
Encumbered with this Approval:$92,571- FY17 (Year one of three)
Recommendation: Authorize the City Manager to execute a contract in an amount not to exceed $277,713. Upheld on Consent Agenda Baldwin/Crowder – 8 ayes.
INTERLOCAL AGREEMENT – WAKE COUNTY HUMAN SERVICES/4-H CLUB YOUTH DEVELOPMENT WORK SHOPS – APPROVED
The Wake County Human Services Department (WCHS) 4-H Youth Development program will provide healthy living workshops through classroom and interactive instruction. The goal of the program isto teach healthy choices specific to obesity prevention, active living, and general life skills development to participants. Utilization of resources and personnel from both WCHS 4-H Youth Development and the PRCR Teen Program will maximize the opportunity for a successful program. Workshops provided by WCHS shall be free of charge to all participants. No compensation shall be paid by either party.
The inter local agreement serves as a larger collaboration between Wake County and the City to foster and further develop a healthier community and provides the roles and responsibilities of each agency.
Name of Project:Healthy Living Workshops
Managing Division:Parks, Recreation, and Cultural Resources – Recreation Division
Request Reason:Execute Contract ($0)
Cause of Contract:Inter local agreement between Wake County Human Services and the City of Raleigh
Vendor:Wake County Human Services
Currently Encumbered (% of estimate):N/A
Amount of this Contract:$0
Encumbered with this Approval:$0
Recommendation: Authorize the City Manager to execute the agreement. Upheld on Consent Agenda Baldwin – 8 ayes.
SECURITY SERVICES FOR VARIOUS CITY SITES – ADMIRAL SECURITY – AMENDMENT – APPROVED
A services contract was executed July 3, 2013 with Red Coats, Inc. d/b/a Admiral Security for security services at multiple City facilities. Contract amendment number five includes extending services for two years, from July 1, 2016 through and including June 30, 2018 under the terms of the initial agreement and subsequent amendments. Sites where security services are necessary include the Municipal Complex and downtown facilities as well as the Central Communications Center.
Name of Project:Security Services for City Sites
Managing Division:Parks, Recreation, and Cultural Resources – Facilities and Operations
Approval Requested:Contract Renewal
Reason for City Council Review:Contract >$150,000 (City Council policy)
Original Contract Total:$304,776 (PR152-13)
Vendor: Red Coats, Inc. d/b/a Admiral Security
Prior contract activity:$75,273 – amendment number one (PR234-13)
$14,400 – amendment number two (PR177-14)
$63,788 – amendment number three (PR262-15)
$1,475 – amendment number four (PR8-16)
Amount of this amendment:$414,216 – amendment number five
Reason for this amendment:Two-year contract renewal
Anticipated future amendments:Amendments may occur as locations are added or removed from the contract
Budget transfer required:N/A
Recommendation: Authorize the City Manager to execute the contract amendment. Upheld on Consent Agenda Baldwin – 8 ayes.
ELEVATOR, ESCALATOR AND DUMBWAITER MANAGEMENT – CONTRACT AMENDMENT #3/OTIS ELEVATOR COMPANY – APPROVED
A service contract was executed July 3, 2013 with Otis Elevator Company for elevator, escalator, and dumbwaiter maintenance services at multiple City facilities. Contract amendment number three includes extending services for one additional year, from July 1, 2016 through June 30, 2017, under terms of the initial agreement and subsequent amendments.
Name of Project:Elevator, Escalator, and Dumbwaiter Maintenance Service
Managing Division:Parks, Recreation, and Cultural Resources – Facilities and Operations
Approval Requested:Contract Amendment
Reason for City Council Review:Contract >$150,000 (City Council policy)
Original Contract Total:$695,484 (PR148-13)
Vendor:Otis Elevator Company
Prior contract activity:$4,356 – amendment number one (PR246-13)
$4,092 – amendment number two (PR278-13)
Amount of this amendment:$234,996 – amendment number three
Reason for this amendment:One-year contract renewal
Anticipated future amendments:Amendments may occur as locations are added or removed from the contract
Budget transfer required:N/A
Recommendation: Authorize the City Manager to execute contract amendment number three for the Elevator, Escalator, and Dumbwaiter Maintenance Service contract with Otis Elevator Company. Upheld on Consent Agenda Baldwin/Crowder – 8 ayes.
LAWN CARE – VARIOUS PARKS, RECREATION AND CULTURAL RESOURCES – VARIOUS CITY FACILITIES – TURF SERVICES, INC AMENDMENT – APPROVED
A professional services contract was executed February 27, 2013 with Turf Service, Inc. for lawn care services at multiple City facilities. Contract amendment number six includes extending services for two years, from July 1, 2016 through and including June 30, 2018 under the terms of the initial agreement and subsequent amendments.
Name of Project:Lawn Care Services
Managing Division:Parks, Recreation, and Cultural Resources – Facilities and Operations
Approval Requested:Professional services contract
Reason for City Council Review:Contract >$150,000 (City Council policy)
Original Contract Total:$183,423 (PR30-13)
Vendor:Turf Service, Inc.
Prior contract activity:$8,547.50 – amendment number one (PR236-13)
$19,392 – amendment number two (PR271-13)
$39,104 – amendment number three (PR32-15)
$24,170.65 – amendment number four (PR281-15)
$3,258 – amendment number five (PR37-16)
Amount of this amendment:$300,744 – Amendment number six
Reason for this amendment: Two year contract renewal
Anticipated future amendments:Amendments may occur as locations are added or removed from the contract
Budget transfer required:N/A
Recommendation: Authorize the City Manager to execute contract amendment number six for lawn care services contract for multiple City facilities with Turf Service, Inc. Upheld on Consent Agenda Baldwin/Crowder – 8 ayes.
TECHNOLOGY ENTERPRISE AGREEMENT – CONTRACT WITH MICROSOFT CORPORATION – APPROVED
Since 2005, the City has maintained an enterprise agreement with Microsoft that enables enterprise software consistency and access to software upgrades for desktop, database, and server infrastructure. Staff recommends executing a second and additional three-year agreement for Microsoft Office 365 and Exchange under the State of North Carolina Information Technology Services contract with Dell (State Contract 208C). The enterprise agreement will not exceed $2,250,000 over the three-year term.
This contract was a planned expenditure to implement a current capital project. The new agreement ensures discounted license rates, which will save the City $327,465 in license costs over the three-year term.
Recommendation: Authorize the City Manager to execute the enterprise agreement with Microsoft Corporation not to exceed $2,250,000 over the three-year term and to transfer amounts within the Technology Fund for this contract. Upheld on Consent Agenda Baldwin/Crowder – 8 ayes.
ENCROACHMENT – RIDGE ROAD, HORTON ROAD AND HARDEN ROAD – MCNC – APPROVED CONDITIONALLY
A request has been received from MCNC to install 1,000 feet of fiber optic cable and 10 hand holes to access existing conduit. A report was included with the agenda packet.
Recommendation: Approve the encroachment subject to completion of a liability agreement and documentation of proof of insurance by the applicant. Upheld on Consent Agenda Baldwin/Crowder – 8 ayes.
BUDGET AMENDMENT – VARIOUS – APPROVED