Supervisor, State Funds (SOES Supervisor)

Supervisor, State Funds (SOES Supervisor)

SUMMARY

Resolve enrollment disputes with school districts to maximize funding, prepare ECOT for ODE (Ohio Department of Education) and Auditor of State FTE reviews. Ensure deadlines pertaining to the state-utilized ODDEX database are met, and analyze data to make corrections for EMIS reporting. This position is working on aspects of State Funds, which include payments made to the community school from ODE based on student FTE.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Retrieve error reports from various systems, investigate and resolve issues.

Respond to inquiries from school district personnel to ascertain proper student enrollment status and provide school districts with appropriate documentation to resolve errors

Manage data relating to JVS students and the shared funding.

Review EMIS files to ensure data is aligned with information in the ECOT funding system and is correctly being reported to ODE.

Contact parents/guardians to get any required documentation not received during the admissions process.

Maintain positive relationships with other departments to provide alternative documents to schools for resolving funding errors.

Maintain complete and accurate written documentation of SOES, SCR and ECOT Funding activity including documentation of unresolved errors.

Pull all comparison reports from Access to update data in ECOT Funding and SEP.

Complete monthly reports to reconcile ECOT data submitted to ODE.

Assist the Admissions and Pending Supervisor with questions regarding residency issues, court documentation and funding by consulting with the Director, EMIS, Legal Counsel, and reviewing any available supportive documentation.

Ensure ECOT is well prepared for ODE FTE funding reviews by performing mock audits with the admissions department to correct any documentation issues.

Keep Manager and ECOT Senior Management abreast of Paid FTE and ODDEX database errors (flags) on a consistent basis and provide monthly financial funding estimations.

SUPERVISORY RESPONSIBILITIES

Supervise State Funding Coordinators

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The individual must pass a pre-employment criminal background check and drug screen. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Minimum Bachelor Degree in Finance or Accounting, prior SOES/EMIS experience, prior experience in Accounting or Finance, or a combination of education and experience. Management experience required. Knowledge of how the statewide ODDEX database works is beneficial, but not required.

INTERPERSONAL SKILLS

Proven ability to effectively relate to people with a variety of educational backgrounds and communication skills. Proven ability to communicate effectively with superiors, peers, and subordinates. Productively work on team assignments with strong written and verbal communication skills.

LANGUAGE SKILLS

Ability to read and comprehend instructions, detailed correspondence, and memos. Ability to write complex correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Ability to respond to complaints from students, parents and resident districts in a calm manner.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to use Microsoft Excel to create mathematical calculations.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to understand and retain state policies related to ODDEX.

CERTIFICATES, LICENSES, REGISTRATIONS

None.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.