Hart Motor Club
Distribution: Paul Harrison, Steve Howe, Gwyn Jones, Ray Merritt, Keith Payne, Dave Perrelet, St Sweet, Sh Sweet, John Upham, Tim Warburton, Jenny Wood. (Via e-mail to those in italics). Copies to: Wally Holder & Ian Badley
Minutes of Committee Meeting
Held at 10 Minstead Drive, Yateley
Present:S Peckham (SP)R Merrit (RM)
T Warburton (TW)J Upham (JU)
J Wood (JW)S Sweet (StS)
S Sweet (ShS)
Apologies: D Perrelet K Payne (KP)
P Harrison (PH) G Jones (GJ)
S Howe (SH)
Item / Action1.0 / PREVIOUS MINUTES
The previous minutes were accepted with one amendment:
Item 2.4.2 should have read SP has had informal discussion with Rushmoor District Councillor.
2.0 / FIVE YEAR PLAN
2.1 / Membership
2.1.1 / Keith Payne to provide statistics to show profits per membership type. / KP
2.1.2 / Alistair Flack is happy to be contacted regarding vehicle preparation but not Off-road/Hill Rallying due to his current lack of competition.
2.2 / Single Venue Event
2.2.1 / JU has submitted the application which has been endorsed by the ACSMC and passed to the MSA.
2.2.2 / The "Millenium" Gravel Sprint has been scheduled for 14 May 2000. This clashes with only one event in the Scottish Championship (Weldex). The event will take place solely in Yateley Heath Wood.
2.2.3 / RM raised some technical queries regarding the running of the event.
2.3 / Autotest
A suitable venue needs to be found for either grass or tarmac. Liaison with a current competitor is necessary in order to set the tests. / ALL
2.4 / Sprinting
2.4.1 / RM believes there is great demand for a new sprint event at the beginning of the current season.
2.4.2 / TW suggested Longcross as an ideal sprint venue.
2.4.3 / There maybe a problem regarding noise limitation at this venue for sprint cars.
2.4.4 / RM to contact and discuss feasibility with Barry Guess. / RM
2.5 / Motorsport Promotion
2.5.1 / JU has sent the video to Hart District Council.
JU to follow up. / JU
2.5.2 / SP to follow up discussions with Councillor
SP to Follow up. / SP/JW
2.5.3 / It was agreed that most shows have been missed this year but a concerted effort must be made for next year.
JU to identify suitable Events. / JU/ALL
2.5.4 / JU has spoken to CCC magazine regarding a club feature. October issue has been provisionally pencilled in.
JU to write article for submission. / JU
2.6 / Training
2.6.1 / JU has spoken to Barry Guess and at present the association training programme is being reviewed.
3.0 / COMMITTEE REPORTS
3.1 / Treasurers Report
3.1.1 / No report received. / GJ
3.1.2 / As yet the income from advertising is still undetermined. SP and GJ to chase DP to clarify before next meeting. Now 4 Months Outstanding
SP to meet with DP this weekend. / GJ/SP
3.1.3 / StS has obtained 2 quotes, both of which are slightly higher than the current supplier. No further action necessary.
3.2 / Magazine Editors Report
3.2.1 / See 3.1.3
3.2.2 / Current magazine covers will last approximately 4 months. This will coincide with 25th Anniversary. / KP
3.2.3 / New front cover to be designed for 25th Anniversary. Suggestions needed. / ALL
3.2.4 / Print run of covers should be gauged to last for next year only.
SP to talk to Pete Trenter regarding sponsorship of covers. / SP
3.2.5 / KP to re-word Posters in the same manner as the magazine pre-amble / KP
3.3 / Advertising and Sponsorship
3.3.1 / No report this month. Written report to be submitted / DP
3.3.2 / Advertisement to be placed in magazine to fill this position.
3.4 / Regalia
3.4.1 / Mark Leadbetter has now posted the information to ShS. Not received yet. / ShS
3.4.2 / GJ to provide details of suppliers from previous invoices / GJ
3.5 / Marshalling Report
3.5.1 / Thank you to everyone who marshalled on the Tempest Stages.
3.5.2 / Several contacts have been made regarding marshalling on this years Network Q. Stages to be same as last year, with possible inclusion of Silverstone Rally sprint.
3.5.3 / This year the MSA have made it mandatory for two people at each time control to have been trained regarding use of timing equipment. There will be a training session last weekend in October. SH and RM to attend. / SH / RM
3.5.4 / RM has a contact name for Marshalling at the Nurburgring 24 Hours
RM to follow up. / RM
3.6 / Social Report
3.6.1 / There was a good turn out for the outdoor pursuits evening. Thanks again to SH for use of his RC Imprezza.
TW not allowed play next time!!!
3.6.2 / Next Social event is a skittles evening on 18 August. 1 September - Natter & Noggin or Big Break type event.
3.6.3 / Organiser required for table top on 15 September. / JW
3.7 / Membership Report
3.7.1 / Two members now under Rule 16. - Phillip Andrews and David Martin
3.7.2 / One member to be removed from the register Cath Roberts.
3.7.3 / Total of 100 memberships.
69 Single, 19 Joint, 8 Student and 4 Life, giving 119 members.
3.7.4 / 12 Single, 2 Joint and 2 student memberships are overdue, totalling £249.00 in revenue or 17% of membership.
3.7.5 / Two new members - "Tak" and Richard Deacon.
3.8 / Competition Report
3.8.1 / Month / Organisers / Date / Start / Maps / Entries
July / Ray Merrit / 4
August / Paul Harrison / 29th August / TBA
September / Stan & Sheila Sweet / 17th September / TBA
October / Pat Delaney / 22nd October / TBA
November / John & Sue Peckham / 12th November / TBA
December / Phil Wood / 4th December / TBA
3.8.2 / Resolution Road Rally
Clerk of the Course - Ray Merrit
Asst. Clerk of the Course - TBA
Secretary of the meeting - Stan & Sheila Sweet
Entries Secretary - Jenny Wood
Chief Marshal - Steve Howe
Scrutineer - Gwyn Jones
PR Officer - TBA
Discussion was held in the light of current entry levels within Road Rallying Championships whether the Resolution should run this year. Further discussion to be held.
RM to progress route. / RM
3.8.3 / Forms for Entries into RACMSA, ACSMC & AESMC calendars have been received and returned.
3.8.4 / July Fly ran with a disappointing 4 Entries and 2 marshals.
4.0 / TEMPEST STAGES
4.1 / This event ran successfully with 56 entries and was enjoyed by all competitors. A debriefing is yet to be arranged.
4.2 / Discussion was held as to the usefulness of the appointed Stage Commanders for Yateley and Minley. To be discussed further in debrief.
4.3 / SP to write to Keith Taylor thanking him for his efforts with the event. / SP
5.0 / MILLENNIUM S/C CELEBRATIONS
5.1 / A meeting is yet to be arranged. / SP
6.0 / LIMITED COMPANY STATUS
6.1 / Most of the paperwork is in place, but may need updating. The only outstanding paperwork is a financial status report. / GJ
6.3 / A director would need to be appointed from committee. JU - Candidate
6.4 / A non-executive director needs to be sourced in the form of an accountant. D Hartley to be approached. / SP
6.5 / SP has reviewed the Documents received.
SP to distribute. / SP
6.6 / Once all paperwork has been reviewed by committee a special general meeting needs to be arranged. October is provisional.
7.0 / ANY OTHER BUSINESS
7.1 / Mugshots of members required for website and magazine. Sweets to Provide / ShS / StS
7.2 / Starting motorsport pamphlets have now been ordered.
7.3 / Stuart Turner is giving a talk at Hants & Berks MC on 29/10/99. Hart are invited.
7.4 / Registration documents have been received from RACMSA and ACSMC. Documents now returned
7.5 / A Donation of £500.00 has been received from Henry Chandler
Suggestions are required for the suitable use of this money / All
8.0 / NEXT MEETING
8.1 / The next meeting is to be held at Sue Peckhams, North Lodge, Hawley Lane, Hawley on 7/9/99 @ 20:00hrs. RM to Provide Munchies / RM
Tim Warburton105/20/2019