Functional Area: Reporting / Display Time Data
PurposeDisplay and Reporting for Central HR Users
Use this procedure to display an employee’s planned working time, vacation override input, quota balances, quota corrections, organizational assignment (Time Administrator), and/or prior state service override input.
Trigger
Perform this procedure when there is a question concerning an employee’s planned working time, vacation override input, quota balances, quota corrections, organizational assignment (Time Administrator), and/or prior state service override input.
Prerequisites
None
Menu Path
Use the following menu path to begin this transaction:
- Select Human ResourcesTime ManagementAdministrationTime DataDisplayto go to theDisplay Time Datascreen.
PA51
Business Process Information
Infotype 0007 (IT0007, Planned Working Time) is where the employee’s FTE percentage and, if applicable, their vacation override or prior state service override input is recorded. In addition to the FTE percentage, IT0007 displays the following:
- Work schedule rule (default work schedule)
- Daily working hours, based on FTE percentage
- Weekly working hours, based on FTE percentage
- Monthly working hours, based on FTE percentage
- Annual working hours, based on FTE percentage
- Additional time ID (vacation override and prior state service override input field)
- The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
- On certain screens you may have to scroll to view some data entry fields.
Work Instruction
Functional Area: Reporting / Display Time Data
Procedure
1. / Start the transaction using the menu path or transaction code.
Display Time Data
2. / As required, complete/review the following fields:
Field / R/O/C / Description
Person ID / Required / Unique Employee Identification number
Example:
10000135
3. / Click .
4. / Perform one of the following:
If You Want To Display / Then / Go To
Organizational Assignments / Enter 0001 in the Infotype field.
You can also type the name of the infotype (Organizational Assignment). / Step 5
Planned Working Time / Enter 0007 in the Infotype field.
You can also type the name of the infotype (Planned Working Time). / Step 5
Absence Quotas / Enter 2006 in the Infotype field.
You can also type the name of the infotype (Absence Quotas). If you only want to display a certain absence quota type, enter the absence type in the STy field. / Step 5
Quota Corrections / Enter 2013 in the Infotype field.
You can also type the name of the infotype (Quota Corrections). / Step 5
Exit the transaction / -- / Step 45
5. / Perform one of the following:
If You Want To / Then / Go To
Enter a date range / Select to the left of Period. / Step 6
Display today’s information / Select to the left of Today. / Step 7
Display an overview of all records created for this employee / Select to the left of All. / Step 20
6. / As required, complete/review the following fields:
Field / R/O/C / Description
Fr. / Required / A beginning range to be entered or selected from a list
Example:
To / Optional / End value when specifying a range of values, dates and/or times
Example:
7. / Click .
8. / Perform one of the following:
If You Want To / Go To
Display organizational assignments / Step 9
Display planned working time / Step 12
Display absence quotas / Step 15
Display quota corrections / Step 17
Exit this transaction / Step 45
Display Organizational Assignment (0001)
9. / Review the displayed information.
/ The system displays the message, “Data hidden by screen modifications.”
10. / Click .
11. / Return to Step 4.
Display Planned Working Time (0007)
12. / Review the displayed information.
/ When there’s a question concerning when an employee’s Planned Working Time (IT0007) was changed, it’s recommended to display an overview of all IT0007s.
13. / Click .
14. / Return to Step 4.
Display Absence Quotas (2006)
15. / Review the displayed information.
16. / Go to Step 35.
Display Quota Corrections (2013)
17. / Review the displayed information.
18. / Click .
19. / Return to Step 4.
20. / Click .
21. / Perform one of the following:
If You Want To / Go To
Display organizational assignments / Step 22
Display planned working time / Step 27
Display absence quotas / Step 32
Display quota corrections / Step 40
Exit this transaction / Step 45
Overview Organizational Assignment (0001)
22. / Click to the left of the line item you want to display.
23. / Click .
Display Organizational Assignment (0001) (2)
24. / Review the displayed information.
/ The system displays the message, “Data hidden by screen modifications.”
25. / Click until you return to the Display Time Data screen.
26. / Return to Step 4.
Overview Planned Working Time (0007)
27. / Click to the left of the line item you want to display.
28. / Click .
Display Planned Working Time (0007) (2)
29. / Review the displayed information.
30. / Click until you return to the Display Time Data screen.
31. / Return to Step 4.
Overview Absence Quotas (2006)
32. / Click to the left of the line item to be displayed.
33. / Click .
Display Absence Quotas (2006) (2)
34. / Review the displayed information.
35. / Perform one of the following:
If You Want To / Then / Go To
Display additional time data / Click until you return to the Display Time Data screen. / Step 4
Display deduction dates / Select GotoDeduction. / Step 36
Exit the transaction / -- / Step 45
Display Quota Deduction
36. / Review the displayed information.
37. / Click .
Display Absence Quotas (2006) (3)
38. / Click until you return to the Display Time Data screen.
39. / Return to Step 4.
Overview Quota Corrections (2013)
40. / Click to the left of the line item you want to display.
41. / Click .
Display Quota Corrections (2013) (2)
42. / Review the displayed information.
43. / Click until you return to the Display Time Data screen.
44. / Return to Step 4.
45. / Click until you return to the SAP Easy Access screen.
46. / You have completed this transaction.
11/13/2017
Ver: / 06_HR_PA51_Disp Time Data_HR3_0.udc
© University of Cincinnati / 1/18
Work Instruction
Functional Area: Reporting / Display Time Data
Result
You have displayed an employee’s Planned Working Time, vacation override input, quota balances, quota corrections, organizational assignments (Time Administrator), and/or service override input.
Comments
None
11/13/2017
Ver: / 06_HR_PA51_Disp Time Data_HR3_0.udc
© University of Cincinnati / 1/18