Functional Area: Budget / Display Alphabetical List of Commitment Items
Purpose
Use this procedure to display an alphanumerically sorted list of commitment items.
Trigger
Perform this procedure when you need to view an alphabetical list of commitment items.
Prerequisites
None
Menu Path
Use the following menu path to begin this transaction:
Select Financial Reports and DisplayLedger FM Master DataS_KI4_38000034- Commitment Items.
Transaction Code
S_KI4_38000034
Helpful Hints
- The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
- On certain screens you may have to scroll to view some data entry fields.
- The University of Cincinnati will only use numeric commitment items.
Work Instruction
Functional Area: Budget / Display Alphabetical List of Commitment Items
Procedure
1. / Start the transaction using the menu path or transaction code.
Index of Commitment Items
2. / As required, complete/review the following fields:
Field / R/O/C / Description
FM area / Required / Organizational unit which plans, controls and monitors funds and commitment budgets
Example:
UC
Variant / Required / A selection of potential options when running a report which can be saved and reused
Example:
000
Commitment item / Optional / Code identifying the account in Funds Management where this item will post; Collection of balance sheet and profit and loss statement accounts; Includes Assets (1), Liabilities (2), Fund Balance Accounts (3), Revenue Sources (4), Expense Accounts (5), GAAP Only Accounts (6), Budget Reserves (7), Transfer Accounts (8) and CO Secondary Postings (9). Most map directly 1-1 to G/L accounts.
Example:
100001 to 102000
Entered by / Optional / Person entering the information
Example:
RIke
Created on / Optional / Date the document was created
Example:
01/17/2006
Postable / Optional / Postable or Non Postable items
Example:
2 for Postable
Financial transaction / Optional / Designator specifying which financial transactions are normally associated with the referenced master data item
Example:
30 (Post Revenue, Expenditure, etc)
Item category / Optional / Determines classification of material; For example, stock material, consumed material, etc.; Classification determines which fields and screens are required. In LIS, defines how purchase of an item is controlled.
Example:
3 (Expenditures)
3. / Click .
Index of Commitment Items (2)
4. / Perform any of the following:
If You Want To / Then
Sort a column in ascending order / Click .
Sort a column in descending order / Click .
Filter / Click .
Sum / Click .
Save list in file / Click .
Change the layout of the report (add/remove columns or change the order of the columns) / Click .
Choose a saved layout / Click .
Save a new/changed layout / Click .
5. / Perform one of the following:
If You Want To / Then / Go To
View commitment item details / Click on the commitment item in the Cmmt item column to view details / Step 6
Export the report to Excel / Select ListExportSpreadsheet. / Step 9
Exit this transaction / --- / Step 15
Display Commitment Item
6. / Review the displayed information.
7. / Click .
8. / Return to Step 5.
Select Spreadsheet
9. / Select the file format.
10. / Click .
Microsoft Excel
11. / Navigate to the next screen.
Save As
12. / Save the worksheet.
13. / Click to return to the Index of Commitment Items screen.
14. / Perform one of the following:
If You Want To / Go To
Continue with this transaction / Step 2
Exit this transaction / Step 15
15. / Click until you return to the SAP Easy Access screen.
16. / You have completed this transaction.
8/18/2017
Ver: Rev 2012-1 / 09_BU_S_KI4_38000034_Disp Alph lList Com Items_R1_BE 2012-1.0.udc
© University of Cincinnati / 1/8
Work Instruction
Functional Area: Budget / Display Alphabetical List of Commitment Items
Result
You have displayed an alphanumerically sorted list of commitment.
Comments
None
8/18/2017
Ver: Rev 2012-1 / 09_BU_S_KI4_38000034_Disp Alph lList Com Items_R1_BE 2012-1.0.udc
© University of Cincinnati / 1/8