Board members present:

Directors: New Directors:

Hilary Hutton Maureen Roberts

Grant Guenther Russell Franks

Connie Elchuk George Osmond

Jerri Gainer Bryan De Jong

City Councilor Kris Samraj

Vice Chair Jeremy Silver

Operations manager Robin Anton

Office/ Events Coordinator April Tunke

Vice Chair Silver called meeting to order at 6:05 PM

Introductions

Consent Agenda

  1. Approval of December12, 2017 minutes
  1. Committee Reports

a)City of Medicine Hat

b)Finance

c)Governance

d)Development

e)Promotion and Event

f)Monarch

g)Operations Manager

h)Office/Events Manager

i)CCDA Chair Report

Motion to Accept Consent Agenda

j)Motion by Director Gainer, Seconded by Director Hutton – Carried

Motion to Accept Action Agenda

k)Motion by Director Gainer, Seconded by Director Samraj - Carried

Action Agenda

Items for discussion:

  1. Selection of Chair, Vice Chair, Treasurer and committee members

Chair: Director Elchuk nominated Vice Chair Jeremy Silver, seconded by Director Gainer

Vice Chair Silver accepted.

Vice Chair: Director Maureen Roberts volunteered. No nominations.

Treasurer: Jerri Gainer volunteered to stay on. No nominations.

Committee’s: Board members volunteered for positions

Governance: Directors Samraj, Guenther

Chair of GovernanceDirector Samraj, vicechairDirector Guenther.

Finance: Directors De Jong, Hutton, Gainer.

Chair of finance Director Gainer;vice chairDirector De Jong

Monarch: Directors Osmond, Franks, Chair Silver

Chair & Vice chair of the Monarch to be determined.

Development: Directors Roberts, Franks, Guenther, De Jong,

Chair of Development, Director Guenther Vice chair Director Roberts

Promotions: Directors Russell, Hutton, Chair Silver

Chair of Promotions, Director Hutton Vice chair, Director Silver

Discussion concerning which committee Advocacy falls under

  1. Discussion concerning advertising in the Tourism Alberta Experience Guide 2018.

Director Guenther moved, seconded by Director De Jong to split a full page ad between the Monarch Theatre and the CCDA Downtown. Motion carried. Director Samraj opposed.

Robin will invite Jace Anderson with Alberta Tourism & the DMO to the next Board meeting to give insight.

  1. Block captains will be decided at the next meeting. Business cards will be made up to board members.
  2. Matthew Klassen Survey: following lengthy discussion Director Samraj moved for Matthew’s survey to proceed. Motion defeated.

Discussion from the floor

1Director Samraj advised that Budget cuts by the City did not affect us this year but will next year.

2Each committee needs to meet and have a strategic plan as well as Goals for this year done by the next meeting.

3Discussion Concerning asking for advice to help with strategic planning, possibly from Karen with the College or Tracy with the Chamber. Check into cost.

4EBT audit: Director De Jong checking into pricing from other auditors. Director Roberts moved, seconded by Director Guenther to get 3 local quotes with preference given to downtown businesses. Motion carried

5Director Gainer moved, seconded by Director Roberts to change the signers on the BMO Bank account. Signing authority is given to Chair Silver, Director Roberts, Director Gainer & Operation Manager Anton.Requiring any 2 signatures out of the 4 authorized to sign.

Open Time for Stakeholders

a. None

Next Meeting: Tuesday February 13, 2018 at 5:45 in the CCDA Board Room.

General Meeting Adjourned: 7:20 PM – Moved by Chair Silver, seconded by Director De Jong-Carried