Dinner Theatre Committee Notes

Location: ABC Restaurant

Date: Thursday April 12th, Noon -1p

In attendance: Dorys, Anders, Jennifer, Dennis, Arlin, Mike D, Surinder, Donna

Regrets: Murray, Kathy, Rav

Tickets

-Tickets printed (Mike D)

-Distribution update (Mike D)

*target April 30th as sell out date (All)

v  Ryan has the information. Expected that Mike will have the tickets from Ryan for next meeting (Tuesday). So far there is commitment from the club (a conservative count) of 58, Mike figures about 70 tickets will be sold within the club.

v  April 30 is the target sell out date

v  Mike will send Kathy a note to ask for reminder in the newsletter

v  We can plan to visit other clubs next week after we have the tickets

Auctions Items

-Inventory update (Dennis/Surinder)

-Finalize format for giving away (All)

v  Dennis will put together a list of all the items we have so far to circulate

v  Items so far include: Sun Peaks accommodation, Roche lake Package, Fishing Rod, gift certificates, University Residences accommodation, Golf passes at McArthur, Pineridge & Rivershore

v  Format for giving away will be finalized at next meeting

Media

-Radio. 25 spots week of April 23 (Rav to please book)

-Print. Pre April 25th. Post May 16th (Murray to book)

*use tickets as template for press ad? (Mike D)

v  Rav was not present. Dorys will ask Murray to follow up on radio spots

v  Question arose about how big is the newspaper ad?

Program

-Donna Gibson to coordinate and assist with May 16th post event “Thank You” press ad

-What needs to be included? (All)

-Layout discussion (All)

-Contact Menzies (Donna)

-Time line to complete (Donna)

v  Program: 8 1/2x11 sheet folded was suggested as the size with the design from the tickets on the front and the logo of the main sponsors on the front and a list of businesses to thank on the back

v  Donna will ask Ryan when he needs the information so we have the program back by April 30th. That will be our deadline for receiving donations

Event Logistics, Night of

-When can we get in to decorate? (Arlin)

-Decoration supplies and do’s (Anders, Jennifer)

-Coordination of set up and tear down crews (Anders, Jennifer)

v  We can decorate that afternoon, earlier if the room is not being used

v  We need to ask for volunteers for set up and take down at the next meeting

v  In terms of decorations, we will use balloons and the programs. The tables will have linens which will help with the decorations

Next meeting Thursday April 19, 12 noon at ABC