The BIG Event

Committee Description

The BIG Event, held in May, is one of BBBS’ premier fundraising events.

Vision Statement

To raise funds through ticket sales, table and event sponsorship and auction item donations for a fun event where BBBS builds relationships with businesses and individuals in our community, who are potential annual donors.

Goals and Objectives

  1. To raise money, by holding an event which gives us an opportunity to educate and inform those in attendance about Big Brothers Big Sisters of Gallatin County, and why we need their help.
  1. To share our goalsand vision for serving the children and youth in our community, and what it takes to make that happen.
  1. To get those in attendance to acknowledge that there is a real need for matching kids with mentors, and to feel compelled to help through ongoing monetary support.

The Committee is responsible for these items:

  • Décor, marketing, entertainment, food/drink, auction item collection, etc.
  • Acquiring table and event sponsorships
  • Selling tickets
  • Assisting on event day with set-up, take-down and event logistics

Committee Members:

The BIG Event Committee is comprised of board members, BBBS staff and community volunteers from a variety of industries and interests.

Meeting Times:

The committee meets regularly (once or twice a month) starting in December/January and increases meeting times as the event approaches.

Budget:

The committee works from a board approved budget with the goal of increasing revenue and decreasing costs each year.

2013 event net: $70k

2014 event net: $70k

2015 event net: $59,504

2016 net $78,000

Goal 2017: $71,900

Committee Description

Bowl for Kids’ Sake is Big Brothers Big Sisters of Gallatin County’s largest fundraiser, making up over 30% of the organization’s annual operating revenue. The pledge campaign begins in July with a culminating bowling event taking place in October.

Committee Purpose

The purpose of the Bowl for Kids’ Sake Committee is to build relationships with businesses and engage individuals in our community in raising pledges for the organization, culminating in an exciting bowling event that engages the community in the Big Brothers Big Sisters mission.

Goals and Objectives

  1. Creating a campaign culture to raise money by asking community members and businesses to form bowling teams and gather pledges.
  1. To focus on and communicate the BBBS mission and the importance of this event to continue serving our matches (communicated through committee members, media campaigns, and materials for participants and sponsors).
  1. To get those who campaigned for BBBS to attend a celebratory thank you bowling event, and through the event, acknowledge that there is a real need for matching kids with mentors and that their help is important to the future of the organization.

Bowl for Kids’ Sake Committee is comprised of Board Members, Community Volunteers, and BBBS Staff - Special EventsCoordinator. The Committee will be broken down into sub commitees.

Role and Responsibilities of the Committee are as follows:

  1. Team Recruitment Subgroup (3-4 committee members on this)
  2. When do teams need to be finalized?
  3. Strategies for recruiting
  4. Lane Sponsors Subgroup (1-2 committee members on this)
  5. When do sponsors need to be committed/finalized?
  6. Strategies for getting sponsors
  7. Prizes Subgroup (1 member)
  8. When do prizes need to be secured?
  9. What kinds of prizes? Whom to ask?
  10. Kickoff Party/Volunteers Subgroup (2-3 members)
  11. Help plan & execute the kickoff party
  12. Secure volunteers for serving pizza at each night of bowling
  13. Secure volunteers for setting up and tearing down at each night of bowling
  14. Secure volunteers for other needs?

Meeting Times

The Committee will meet at least once in May, twice in June, July, August and once in September. After that will be if needed.

Budget

The committee works from a committee-recommended and board-approved budget with the goal of increasing revenue and decreasing costs each year. The net revenue for BFKS 2015 was $75,100 with 110 teams. 2016 was $64,000 with 99 teams.

The goal for 2017 is $81,000 with 120 teams.

Celebrity Golf Tournament

Committee Description

Held in 2nd Sunday/Monday in July in Big Sky Montana

Vision Statement

To create a prestigious, successful golf tournament and cocktail reception for the purpose of raising funds and building relationships with businesses and individuals in our community, particularly the Big Sky community, who are potential annual donors.

Goals and Objectives

  1. To raise money, by holding an event which gives us an opportunity to invite and host a variety of community members.
  1. To introduce attendees to the goals and mission of BBBS, and what it takes to make that happen.
  1. To get those in attendance to acknowledge that there is a real need for matching kids with mentors, and to feel compelled to help through ongoing monetary support.

Big Sky Golf Committee is comprised of Fund Development staff and a Committee Chair. The committee oversees the operations (Planning and Budgeting, Tournament Logistics, Premiums and Prizes, Volunteers, Team scheduling), and promotion of the event (print and electronic media, advertising, materials).

This committee is largely comprised of persons from the Big Sky Community, with representation from a major sponsor, Big Sky Resort, and typically an honorary celebrity committee member.

Meeting Times:

The committee meets regularly (once a month) starting in January and increases meeting times as the event approaches (once a week staring in May).

Budget:

The committee works from a board approved budget with the goal of increasing revenue and decreasing costs each year.

The 2013 event net: $41,921; 2014 event net: $56,233; 2015 event net: $48,700

The goal for 2017 is $56,580; net $55,000

Gift Wrap

Committee Description

The Big Brothers Big Sisters of Gallatin County Gift Wrap Booth is open on average two weeks in December; the booth is a longstanding tradition at BBBSGC.

Vision Statement

To create a visual presence in the Bozeman community while raising funds, engaging community members and volunteers.

Goals and Objectives

  1. To raise money as well as increasing BBBSGC visibility.
  1. To share our goalsand vision for serving the children and youth in our community, and what it takes to make that happen. A video about BBBSGC is continually running at the booth and other information is available.

Committee Members:

The committee has a history of teamwork led by a Committee Chair. The Gift Wrap Booth committee is currently comprised of a board member; BBBS fund development staff and community volunteers from a variety of industries and interests.

  • Committee members help obtain sponsors, volunteers to work the booth and help set up and take down the booth, and attend committee meetings.

Meeting Times:

The committee meets once in the spring and twice in the summer months, and on a regular basis starting in September (monthly) and with more regularity as the event approaches.

Budget:

The committee works from a board approved budget with the goal of increasing revenue and decreasing costs each year.

The 2013 event net: $12,416; 2014 event net: $14,777; 2015 event net: $12,050

The goal for 2017 is $14,345