Devon Minor Hockey Association

DEVON MINOR HOCKEY ASSOCIATION

Meeting Minutes

October 9, 2007

IN ATTENDANCE:

Sheldon Hollman Larry Sherwood Lori Uhryn Garry LaBine

Ryan Balanecki Devin Scherger Krista Zaft Sherry Heigh

Colleen Chorzempa Don Herczeg Jackie Preece Trish Rizko

Victor Wearden Deb Bignell Vicky Sue Baron Chrystal Miller

CALL TO ORDER: 7:00 PM by Sheldon Hollman

ADDITIONS TO AGENDA:

-None

REVIEW AND APPROVE MINUTES:

Minutes read and approved as written.

·  MOTION by Lori Uhryn to approve minutes.

·  Second by Vicky Sue Baron

·  All in favour.

POSITIONS:

Fundraising Coordinator Jackie Preece Motion by Vicky Sue Baron

2nd by Larry Sherwood

**Jackie has also volunteered to be chairperson for the casino

EVALUATIONS:

·  It was felt that overall evaluations went very well. Thank you to Don Herczeg, Devin Scherger and Curtis Bignell for their work on the ice, Victor Wearden and Tracy Benfeld for their time inputting data, and to Deb Bignell, Larry Sherwood and Vicky Sue Baron for keeping things running smoothly.

·  It was suggested that an evaluation booklet be compiled that can be used for next season.

2007/2008 ICE SCHEDULE:

·  The proposed ice schedule for 2007/08 causes the IP level to be down 1 hour of ice time per week from last season.

·  MOTION by Sheldon Hollman to accept the proposed ice schedule for the 2007/2008 hockey season with a guarantee to IP that they will incur no loss of ice time due to tournaments and that any ice times that become available will be offered to the IP level first. Seconded by Larry Sherwood. All in favour.

·  Process for giving back ice is as follows:

1)  The ice slot is offered to the other teams at the same level

2)  If those teams are not interested, the coordinator for that level is notified, who will in turn notify Deb Bignell that the ice is available

3)  Deb will offer the ice to IP first

4)  If IP isn’t interested Deb will then offer it to all other teams

It is very important that coaches notify their coordinators as soon as possible about free ice. The Town of Devon requires 48 hours notice for DMHA to cancel an ice time without being charged.

COACHES’ MEETING:

·  Date set for meeting: October 25 at 6:00 PM at the Devon Community Centre. Notices will be placed in all coach folders.

·  The following coaching positions were approved by the executive:

- Novice House 2 Ryan Bloomer

- PeeWee House Dave Kelly

- Bantam House 2 Lawrence Allen

A meeting needs to be called with the parents of the Midget House team to find a

Head coach. It was decided to do this on Wednesday, October 10 at 7:30 PM.

BYLAWS:

·  Trish Rizko and Colleen Chorzempa will be updating the bylaws over the next month or so. The updated bylaws will be brought to the next AGM for approval.

PRESIDENT’S REPORT:

·  Coaches’ Clinic sign up sheets are posted on the bulletin boards at the arena. Need a minimum of 12 with a maximum of 24 people per session. All IP on-ice coaches need to take “Intro to Coach” by December 31.

·  Refunds are needed for the following players who have withdrawn from DMHA:

Max Straub Atom

Ryan Armstrong Atom

James Stewart Bantam

Justin Beaudry IP

Michaela Price IP

Dominic Neufeld IP

Mitchell Nash Novice

·  The players who tried out for a higher level than they were registered for and made the higher team have to pay the difference The three players affected are:

Josh Prinsen Atom - PeeWee $50 extra

Dillon LaBine PeeWee – Bantam $85 extra

Evan Cox PeeWee – Bantam $85 extra

·  A health advisory has been issued regarding the WJD Pro goaltender helmets. Although they have the sticker on them, they are NOT certified.

·  Hockey Alberta is having its Centennial Celebration. If there is anyone in the Devon area that you feel should be nominated for their contributions to local hockey please contact Sheldon Hollman.

·  There is a rule change regarding goalie pads. The maximum allowable width is 11”. Next year the maximum allowable height will be changed to 38”.

·  This year is DMHA’s 40 year anniversary. Looking for any thoughts on how to acknowledge it (get Ron Nicolas to help, put it on the track suits and the website, etc). The new team banners also need to be hung in the arena.

·  Hockey Alberta allows 5 coach’s cards per team.

·  Arena attendants have asked if the Midgets could be moved to the early time slot on October 31. Also need to check if Atom Rep and PeeWee rep will be using their ice slots that night.

COMMITTEE REPORTS:

Larry Sherwood (Vice President):

·  Evaluations – will make some changes to the process for next year (have coaches in place earlier, different, streamlined forms for the evaluators, change drills). Feedback forms will be sent out to parents soon. Also asked for feedback from the evaluators.

·  In the process of lining up team photos.

Garry LaBine (Equipment Manager):

·  Lots of old jerseys still for sale. Dennis Debusschere bought two sets (will be paying for them shortly)

·  Safety kits are out.

·  Sponsor bars have been handed out. Rainbow Transport is sponsoring the Atom division.

·  Marwayne is interested in the old Devon socks.

·  Attended the Zone Meeting. Teams can check on-line for coach’s certification. All coaches are supposed to watch the video that was handed out. Changes are coming to provincials regarding team classification. When a matched penalty is handed out the referee is to keep the white copy. Travel permits are required for any away game other than league games.

Jackie Preece (Fundraising):

·  Devon Community Centre is booked for February 23 for DMHA dance.

·  Ordering tickets and getting the license for the raffle tomorrow. Only 20% of raffle proceeds need to be spent on prizes. Looking at different payout levels, maybe three grand prizes instead of one. Needs team lists and will try to have tickets ready for the Coaches’ Meeting.

Vicky Sue Baron (Ice Coordinator/Referee Assignor):

·  Had 29 referees at clinic, 1 dropped out. Devon has 26 referees, but 2 senior refs will be dropping out at Christmas.

·  Still waiting on 16/60 schedule to confirm ice. An ice slot is available this Saturday from 7:35 – 10:00 PM. Will check with IP to see if they are interested. Rescheduling ice-times to make up for the teams that lose their ice times on the morning of November 11.

Colleen Chorzempa (Secretary):

·  Will be posting a sign on the bulletin board advising that the minutes from meetings can be viewed on the DMHA web-site.

Sherri Heigh (Kitchen Coordinator):

·  Still needs a freezer. MOTION by Lori Uhryn that Sherri be able to purchase a new freezer up to $400.00. Seconded by Larry Sherwood. All in favour.

·  Evaluators and on ice help charged $200.00 for food from the concession.

Lori Uhryn (Referee in Chief):

·  Checked into the situation for a coach under 18 years of age. If the coach is carded he doesn’t need a helmet while on the bench, but it is recommended when he is on the ice.

·  Will be checking into the 5 coach’s cards issue.

·  Sheena Anderson has not received a player release yet.

Ryan Balanecki (IP Coordinator): nothing to report

Chrystal Miller (Atom Coordinator):

·  Teams are set.

Krista Zaft (PeeWee Coordinator):

·  What is the situation with Jacob Guay? He can’t play in any games until a decision is made by Hockey Alberta.

·  Brought in different styles of tracks suits to look at. It was decided to try to get every team in DMHA to wear the same style of track suit. Krista was willing to talk with every coach. MOTION by Victor Wearden to pick the Storm Tech track suit with the DMHA logo as the official track suit. Seconded by Vicky Sue Baron. All in favour. It was also decided that only the Midget teams are to get the leather jackets as has been tradition.

Devin Scherger (Coaches Coordinator):

·  Will be pulling sign up sheets for coaching clinics from bulletin boards on October 15. Need to find a venue for the clinics. Devon Community Centre was suggested. A price also needs to be set for people from outside of DMHA. Victor Wearden suggested charging the same as Edmonton Minor Hockey.

·  There were no evaluator’s comments to hand out to players this year.

Trish Rizko (Registrar):

·  Attended Registrars’ Meeting:

·  Hockey Alberta gave the order for dealing with issues.

·  New players can practice without being carded before November 15.

·  January 10 is the final deadline for player registration.

·  If a player moves before February 10 they can still register with the new association.

·  Irreconcilable differences can be used as a reason to release a troublesome family or player.

·  November 15 is the deadline for registering for provincials. DMHA will leave this decision to each team.

·  Can’t get the ice schedule up on the web-site.

Victor Wearden (Treasurer):

·  $100 000.00 in General Acct.

·  $35 000.00 GIC

·  Need to get casino report in as soon as possible.

·  Need to get annual returns filed for last 5 years.

·  Can access Alberta Gaming via the internet.

·  Need to cancel cell phones.

·  Photocopying at the town office has been limited to 1500 sheets per year.

·  Only 2 or 3 NSF cheques so far.

·  Who does he send the 16/60 fees to?

·  Reminder that 50/50 draws are the responsibility of each individual team this year, except for tournaments. Each level coordinator is responsible for getting the license for their tournament.

Deb Bignell (Level Director):

·  Waiting on some exhibition game sheets.

·  Has all sanction and tournament letters ready.

MEETING ADJOURNED AT 10:00 PM.

NEXT MEETING NOVEMBER 8TH @7:00 PM.