LOUISIANA COMMUNITY

DEVELOPMENT BLOCK GRANT PROGRAM

ECONOMIC DEVELOPMENT

APPLICATION AND INSTRUCTIONS

TABLE OF CONTENTS

Introduction 1

General Information for Applicants 2

Applicable Statutes and Regulations 5

Program Goals and Objectives 6

Application Checklist 7

General Description Form 8

Supplemental Information10

Budget Cost Summary12

Project Description14

Project Costs for Loan16

Project Costs for Infrastructure18

Engineer’s Cost Estimate20

Map(s)22

Program Time Schedule23

Activity Beneficiary Form25

Statutory Benefit Form28

Proof of Publications30

Cost per Job30

Business Data Sheet32

Project Feasibility34

Project Impact36

Economic Assumptions39

Sample Public Notices43

Sample Commitment Letters45

Statement of Assurances51

Disclosure Report56

INTRODUCTION

Prior to the submittal of a Louisiana Community Development Block Grant (LCDBG)economic development application, a meeting is required with the Office of Community Development. A representative from the eligible local government (an experienced LCDBG economic development administrative consultant does not meet this requirement, but is encouraged to attend) and the private sector participant must attend this ‘pre-application’ meeting. If known, the estimate of the cost of the needed assistance for the project and a map of the area would be helpful. The purpose of this meeting is to discuss in detail the requirements of the LCDBG Program and to provide guidance in the development of the application.

Contact the Economic Development staff at 225-342-7412 to set an appointment.

Only applications submitted on the standard forms included herein will be accepted. Submit one original and one copy of the application.

Program Staff:

Traci Watts, Director

Cory Williams, Community Development Program Manager

Rich Krimmel, Community Development Financial Analyst

Any questions concerning the application forms or instructions should be addressed to the economic development and financial staff listed above at 225-342-7412. Louisiana Relay Service is available for hearing impaired persons by using the following numbers: Information: 1-800-333-0605, TDD Users: 1-800-846-5277, Voice Users: 1-800-947-5277.

Mailing Address:Physical Location:

Post Office Box 94095Claiborne Building, Suite 3-150

Baton Rouge, LA 70804-90951201 North Third Street

Baton Rouge, LA70802

Additional information and instructions can be found on the OCD website:

HUD website:

24 CFR Part 570 can be accessed at:

GENERAL INFORMATION FOR APPLICANTS

This application package must be used to apply to the Office of Community Development for economic development projects. Units of local government, specifically Villages, Towns, Cities and Parishes, which are not entitlement communities, are the types of entities that are eligible to apply. Individuals, corporations, and economic development districts are not eligible to apply directly to the Office of Community Development for funding but are encouraged to make their needs known to local government officials, who can apply on their behalf. Local governments decide whether to apply for funding. Basic elements of developing and submitting a typical application include:

1. The municipality or parish contacts the Office of Community Development economic development staff to discuss the potential project to see if it would be eligible for LCDBG Economic Development funding.

2. A Citizen Participation Plan is adopted and a public hearing is conducted to receive comments from citizens regarding the needs of the community. See Citizen Participation Requirements below.

3. If the project would be eligible, then the municipality or parish makes an appointment and meets with the economic development staff in a pre-application meeting. Attendees must include a representative from the municipality or parish, and a representative from the company that will be locating or expanding in an eligible area. An engineer or other interested parties may attend. Ifthe project is feasible under LCDBG guidelines, the municipality or parish will be invited to submit an application.

4. The local government decides to apply for an economic development grant.

5. The local government may choose to contract with an experienced LCDBG economic development administrative consulting firm and/or an engineering/architectural firm by following federal procurement procedures to prepare the application. See Procurement Procedures below.

6. The local government completes the application and publishes a notice that the application is available for public review.

7. The application is submitted to the Office of Community Development for evaluation.

Citizen Participation Requirements

Prior to the submittal of the application, the local government (applicant) must have a written and adopted Citizen Participation Plan that is in compliance with Section 508 of the Housing and Community Development Act of 1974, as amended. The local Citizen Participation Plan must be made available to the public at the first public hearing. Instructions for developing a Citizen Participation Plan, a Sample Citizen Participation Plan, and Citizen Participation requirements for local governments can be found on our website at If there are questions regarding this information, please contact Cory Williams or Traci Watts of the Office of Community Development at 225-342-7412.

Procurement Procedures for the Selection of Administrative Consulting and Engineering/Architectural Services

LCDBG allows funding for professional services such as administrative consulting, architectural or engineering services and auditors. Instructions for procuring professional services can be found at If there are questions, please contact Cory Williams or Traci Watts ofthe Office of Community Development at 225-342-7412.

Criteria for Funding

The following five requirements must be met by all economic development applicants:

  1. A firm financial commitment from the private sector will be required upon submission of the application. For a grant, the private funds/public funds ratio must not be less than l:l. Grants for loans will be for amounts up to 80% of the value of items purchased with the loan.

For a grant to the local government for infrastructure improvements and/or for the acquisition, construction, or rehabilitation of a building and improvements for economic development, the private funds/public funds ratio must be a minimum of 1:1. Also, funds expended by LCDBG for buildings and improvements will require repayment at fair market value through a lease agreement with the local government.

The State must be assured that non-manufacturing projects will have a net job creation impact on the community and not simply redistribute jobs around the community. In addition, certain manufacturing and non-manufacturing projects will not be considered for funding based on past program experience and the lack of potential for creating permanent positions. These non-eligible projects will include, but are not limited to, “cut and sew” operations involving the manufacture of clothing/apparel and non-manufacturing operations such as hotels or motels. Additionally, those projects involving “truck stops and related activities, including gaming” as well as private prison developments and nursing homes will not be considered for funding.

Private funds must be in the form of a developer's cash or loan proceeds. Revenues from the sale of bonds may also be counted if the developer is liable under the terms of the bond issue. Previously expended funds will not be counted as private funds for the purpose of this program, nor will private funds include any grants from federal, state or other governmental programs, or any recaptured funds. The value of land, buildings, equipment, et cetera, already owned by the developer and which will be used in the new or expanded operation, will not be considered as private match.

Personal endorsement from all principals of corporations, partnerships, limited liability companies or sole proprietorships shall be required on the LCDBG loan documents. The principals shall: 1) endorse the LCDBG loan to the corporation and 2) guarantee the payment and fulfillment of any obligation of the corporation. These endorsements will be made jointly to the local government and State of Louisiana. The OCD defines a principal as owning twenty percent or more of the business.

  1. If cost per job created or retained exceeds $15,000 for a loan to a developer or $10,000 for a grant to the local government, the application will not be considered for funding.
  1. A minimum of ten jobs created or retained is required for LCDBG economic development assistance.
  2. A minimum of fifty-one percent of the employment will be made available to people who at the time of their employment have a family income that is below the low to moderate income limit for the parish where the development is occurring if the objective is principal benefit to low and moderate income persons. If the company is located in an area of at least 20% poverty by the U.S. Census data, all new employees hired will be considered to be from families of low and moderate income.
  1. The application must include documentation that the project is feasible from the management, marketing, financial, and economic standpoints. Management feasibility is considered to be the past experience of the developer in managing the type of project described in the application, or other similar managerial experience. Marketing feasibility deals with how well the market for the product has been documented at the application stage, the best case being that the developer has verifiable commitments substantiating the first year's sales projections. A typical market study includes a detailed analysis of competition, the expected geographical sales plan, and letters of intent to buy, specifying quantity and price. Economic feasibility relates to whether or not the developer has realistic projections of revenues and variable costs, such as labor and cost of materials, and whether they are consistent with industry value added comparisons. An assessment will be made of the industry sector performances for the type of industry/business described in the application. Financial feasibility is the ability of the firm to meet all of its financial obligations in the short and long term, determined by a cash flow analysis on the financial history and projections of the business. In analyzing the financial feasibility of a project, the Office of Community Development may suggest alternatives in the timing of expenditures and the amount and proposed use of public and private funds, as well as other financial arrangements proposed in the application.

For an application to be funded, the State must be assured that: the project is credit worthy; there is sufficient developer equity; the LCDBG funds will be efficiently and effectively invested; the maximum amount of private and the minimum amount of public funds will be invested in the project; the project will make an adequate return in the form of public benefits commensurate with the money invested; the State and the local community will not assume a disproportionate amount of risk in the project; and, the State and the community will receive an adequate security interest proportionate to the LCDBG funds invested in the project.

In case of default, the local government will ultimately be held responsible for repayment of the contract funds that are provided by the State if repayment is necessary. This will be delineated in a contract between the State and the local government.

Acronyms

LCDBG - Louisiana Community Development Block Grant

CDBG - Community Development Block Grant

OCD - Office of Community Development

DOA - Division of Administration

LGR - Local Government Representative(OCD staff member whose responsibility is to oversee and provide technical assistance for grantees)

HUD - U. S. Department of Housing and Urban Development

The Act - The Housing and Community Development Act of 1974, as amended

APPLICABLE FEDERAL AND STATE STATUTES AND REGULATIONS

The following regulations apply to the LCDBG Program and should be considered in the preparation of the application.

  1. Uniform Act (Acquisition and Relocation) – Requires appraisals for all acquisition (valued over $10,000) undertaken in connection with activities included in the application, including easements/servitudes for public facilities. The local government is required to pay at least fair market value for all properties acquired. Acquisition must be completed before construction begins. Acquisition and relocation can be very time consuming, the program time schedule should be developed accordingly.
  1. Davis-Bacon and Contract Work Hours and Safety Standards – Requires that Federal prevailing wage rates are paid to all employees working under an LCDBG construction contract of $2,000 or more. Also, all employees must be paid at least time and a half for any time they work more than forty hours per week. The Federal Labor Standards Provisions and the applicable federal wage decision(s) must beincluded in bid packages and contract documents as well as referenced in all bid advertisements. Prevailing wage rates are higher than regular wages in many rural areas and may affect the project budget.
  1. Audit Requirements – OMB Circular A-133 requires single audits of all grantees that have total annual federal expenditures in excess of $500,000. Financial audits and/or certifications are required in accordance with State law when grantee has total annual federal expenditures less than $500,000. Single audit costs may be eligible for reimbursement in part as an administrative expense.
  1. Architectural Barriers Act – Requires that all non-residential structures and public facilities constructed, renovated, or rehabilitated with federal funds be accessible to the physically disabled. Entrances must haveramps; bathrooms must accommodate wheelchairs, etc.
  1. Procurement– 24 CFR 85.36 describes the standards that must be met in securing contract services (i.e. professional, construction, and/or supplies) with LCDBG funding. All local governments that receive LCDBG funds must have a written and adopted procurement policy as outlined in the current LCDBG Grantee Handbook (available on the Office of Community Development’s website). Note that failure to follow the procurement policy could result in the amounts for administration and engineering to be disallowed and repaid to the State.

PROGRAM GOALS AND OBJECTIVES

All activities funded by the Louisiana Community Development Block Grant (LCDBG)Program must address one of the following three national objectives.

  • Principal benefit (at least fifty-one percent) to low and moderate income persons.
  • Elimination or prevention of slums and blight.
  • Urgent Need.

In order to meet these national objectives, the Office of Community Development has the following goals.

  • Benefit low and moderate income persons.
  • Eliminate or aid in the prevention of slums or blight.
  • Strengthen community and economic development through the creation of jobs, stimulation of private investment and community revitalization, principally for the benefit of low and moderate income persons.
  • Provide for other community development needs with a particular urgency due to existing conditions that pose a serious and immediate threat to the health or welfare of the community.

Most economic development projects will meet the national objective of principal benefit to low and moderate income persons and will meet the goal of strengthening community and economic development through the creation of jobs.

Example of Urgent Need objective:

Urgent need was used after Hurricane Katrina and Rita to restore transportation to a major company to allow continued operations and maintenance of jobs, the loss of which would pose a serious and immediate threat to the health and welfare of the community.

CHECKLIST FOR ECONOMIC DEVELOPMENT APPLICATIONS

This checklist is provided for information and use during the preparation of the application, and should not be included in the submitted application. All forms listed are required for economicdevelopment applications.

Completed
General Description
Supplemental Information
Budget/Cost Summary
Project Description
Project Costs/Loan
Project Costs/Infrastructure
Engineer’s Cost Estimate
Map(s)
Program Time Schedule
Activity Beneficiary Form
Statutory Benefit Form
Proof of Publications
Cost per Job
Business Data Sheet
Project Feasibility
Project Impact
Economic Assumptions
Statement of Assurances
Disclosure Report Form
Commitment Letters
Prior 3 Years Financial Statements
Required Financial Projections
Existing Payroll (if applicable)

1

LOUISIANA COMMUNITY DEVELOPMENT BLOCK GRANT (LCDBG) PROGRAM
General Description Form
Economic Development Program Application /
  1. Applicant Name (Parish or municipality)

  1. Applicant’s Address

  1. Name of City Clerk or Parish Secretary
/
  1. Applicant’s Email Address

  1. Applicant’s Fax Number
/
  1. Parish

  1. Name, Address, and Phone Number of Administrative Consultant Preparing Application
/
  1. Name, Address, and Phone Number of Engineering/Architectural Firm Preparing Information for Application

  1. Administrative Consultant’s Email Address
/
  1. Engineering/Architectural Firm’s Email Address

  1. National Objective Addressed:
 Slum/Blight
 Low/Moderate Income
 Urgent Need /
  1. Total Amount of LCDBG Funds Requested
$
  1. Type of Assistance:
 Infrastructure Grant
 Grant to Make Loan
 Combination /
  1. Activity Name:
a.
b.
c.
d.
  1. Funds
/ Amount / Source of Funds / Status of Funds / State Use Only
LCDBG / $
Local Funds / $
Private Funds / $
Other State / $
Federal Funds / $
Other Funds / $
TOTAL COST / $
  1. Signature (Chief Elected Official)
/
  1. Date of Pre-application Meeting:

  1. Date this application is signed:

  1. Typed Name/Title
/
  1. Telephone Number

General Description Form

Item 1- Applicant must be a non-entitlement parish or municipality eligible for the Louisiana Community Development Block Grant (LCDBG) program. Entitlement communities receive CDBG funding separately and are not eligible.

Items 2-10 are self explanatory.

Item 11 – Identify the national objective addressed by the proposed activity. Mark only one national objective for the application. Most will be low to moderate income benefit.

In order to claim that the proposed activity will meet the objective of benefit to low/moderate income persons, the activity must serve at least fifty-one percent low/moderate incomebeneficiaries.

In order to claim that the proposed activity meets the objective of elimination or prevention of slums and blight, the following must be included. An area must be delineated by the applicant that: (1) meets the definitions of slums and blight as defined in Act 590 of the 1970 Redevelopment Act, Section Q-8 (see Introduction page for website address), and (2) contains a substantial number of deteriorating or dilapidated buildings or public improvements throughout the area delineated. The applicant must describe in the application the area boundaries (map), the conditions (number of deteriorated or dilapidated buildings or public improvements) of the area at the time of its designation, and how the proposed activity will eliminate the conditions that qualify the area as slum and blight. Attach a narrative containing the above specifics as well as a map identifying the slum/blight area. If the slum/blight area is different from the target area, include a separate map.