Depaul International: Job description and person specification

Post: Depaul International Management Accountant

Reporting to:Group Finance and Resources Director and Company Secretary (GFRD)

Hours: 22.5 hours per week (37.5pw FTE)

Contract: Permanent full-time

Salary: £22,950pa(£38,250paFTE), plus 5% contributory pension and other benefits

Holiday: 26 days pa pro rata

Location: Based in central London (Victoria)

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Summary and background

Depaul International (DPI) is the parent body of a global Group of charities responding to homelessness in six countries. DPI leads and manages the governance and strategy of the global Group, as well as co-ordinating work on standards, outcomes and quality and providing ongoing capacity building support to individual subsidiaries as needed. DPI also manages the process of adding new members to the Group, either existing organisations or new start-ups, and raises funds for subsidiaries working in challenging contexts. DPI consists of a small staff team of 6/7. Some capacity is shared with Depaul UK.

Job purpose

The Depaul International Management Accountant(MA) will deliver an outstanding level of service to the Depaul International team and will ensure the efficient management of the company’s finances. You will be part of a professional and customer focused teamthat is mindful of, and promotes the organisation’s Vision, Mission, Values and strategic aims.

Responsibilities/Deliverables:

Reporting

  • Provide regular and timely financial reports for Depaul International budget holders,
  • Ensure the timely provision of management information for Depaul International including narrative, variance analysis, forecasts, cash flow, income and expenditure forecasts, KPIs
  • Manage restricted funds and alert the GFRD of potential overspent funds
  • Support the fundraising team with bid proposals and reporting to donors
  • Work closely with the GFRDin preparing an annual budget for the charity
  • Prepare Depaul International year-end audit schedules and reconciliations

Develop and implement Financial Systems and Controls

  • Ongoing development of systems to ensure work is undertaken in an effective and appropriate manner
  • Ensure that the charity maintains satisfactory internal systems of controls
  • Ensure all systems are documented
  • Manage key internal controls e.g. bank reconciliations, supplier statements, intercompany account reconciliations and other ledger reconciliations

Processes and procedures

  • Ensure income is invoiced/collected and properly accounted for in the sales ledger.
  • Ensure income received manually is banked in timely manner
  • Administer payroll changes and expense claims before submitting for input to payroll (in Depaul UK) and reconcile payroll control accounts
  • Administer all payments to suppliers checking invoices and posting to purchase ledger including credit card statements.
  • Liaise with suppliers as required
  • Administer all bank transactions and petty cash and ensure in line with bank mandate and post to nominal ledger
  • Liaise with subsidiaries to ensure intercompany accounts are reconciled
  • Prepare gift aid returns for HMRC
  • Post ledger corrections in timely manner
  • Prepare analysis of key expenditure e.g. travel and trustee costs

Support to subsidiaries

  • Review management accounts of newer subsidiaries – checking reconciliations, foreign exchange, cash flow
  • Review and monitor quarterly HR and Finance Key Performance Indicators from subsidiaries
  • Provide information on restricted funds to subsidiaries
  • Support funding bids and reports in subsidiaries as required
  • Participate in internal audit of projects as required

Other duties

  • Undertake duties as assigned to cover other finance work.
  • Assist in training staff in accounting procedures and accounting packages

Person Specification

Core skills

  • Part- qualified accountant with at least five years experience.
  • Excellent financial skills, including the preparation. analysis and interpretation of financial information to aid decision making
  • Good communication skills, both verbal and written
  • Excellent attention to detail(

Desirable experience

  • Knowledge of Charity Finance and Charity SORP

Personal qualities

  • Respect for the values and ethos of the charity and its founding partners
  • Respect for staff and clients within the organisation and external partners
  • Commitment to working within an environment which promotes Equal Opportunities and has regard for the Health and Safety of others.
  • Ability to work under pressure using initiative to make sound decisions
  • Ability to work unsupervised
  • Willingness to work within the “Vincentian Values” of Depaul, for example, doing what we say and being innovative in our approach

You will be required to travel and attend meetings and conferences as required.

What we will do to support you in this role

Will provide the following resources to assist in the successful achievement of the responsibilities outlined above:

  • A full induction and training to enhance the ‘hard’ and ‘soft’ skills required’.
  • Continuous support and supervision including reflective practice to develop your learning and skills as a practitioner.
  • You will be provided with suitable development opportunities to help you understand our heritage as a Vincentian organisation

Vincentian Values

The Depaul Group began in the UK in 1989 at the initiative of the late Cardinal Basil Hume, as a response to the needs of the growing numbers of homeless people on the streets of London.

Depaul International and its subsidiary international charities owe their inspiration and values to the life and works of Vincent de Paul, a major social reformer in 17th century France. Known as the Saint of Charity, he revolutionized outreach to poor and disenfranchised people.

Vincentian values, which were at the core of Depaul’s foundation, continue to be at the heart of Depaul International. They include a commitment to reach out to the poorest of the poor, to focus on action rather than words, to do what we say we will do, and to be innovative in our approach.

1st August 2017

This job description is a statement of requirements at the time of writing and is not contractual. It should not be seen as precluding future changes after appointment to this role.

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