Department of Women, Child Development and Social Security

Government of Jharkhand

Department of Women, Child Development and Social Security

JHARKHAND WOMEN DEVELOPMENT SOCIETY

1st Floor, Engineers’ Hostel- II, Sector-III, Dhurwa, Ranchi – 834 004

(Phone No. 0651-2446216/2446127)

REQUEST FOR EXPRESSIONS OF INTEREST

(CONSULTING SERVICES –FIRMS SELECTION)

REOI No: JWDS/TEJ/2018-19/01 Dated: 24th April 2018

INDIA

Tejaswini- Socio-economic Empowerment of Adolescent Girls & Young Women Project

Project No.: 150576

Loan/Credit No.: IDA-5868-IN

Assignment Title: HIRING OF COMMUNITY SERVICE PROVIDERS (CSP) FOR DELIVERY OF COMMUNITY LEVEL INTERVENTIONS IN FIVE DIFFERENT ZONAL CLUSTERS UNDER TEJASWINI PROJECT.

Reference No.: CS –21 (Zonal Cluster-I) : Chatra, Palamu and Koderma

CS –22 (Zonal Cluster-II) :Khunti, Lohardagaand Latehar

CS –23 (Zonal Cluster-III):Saraikela- Kharsawan, Simdegaand EastSinghbhum

CS- 24 (Zonal Cluster -IV):Bokaro, Dhanbad and Jamtara

CS -25 (Zonal Cluster- V ) : Deoghar, Godda and Pakur

1. The Jharkhand Women Development Society (JWDS), an autonomous society set up under the Department of Women, Child Development and Social Security (DWCDSS), Government of Jharkhand is implementing the Tejaswini project with funding from The International Development Association (World Bank) and intends to apply part of the proceeds for consulting services.

1. JWDS seeks to hire qualified and experienced Community Service Providers (CSPs) for delivery of community level interventions in five different zonal clusters under Tejaswini project as given above. A firm/agency may express its interest as being CSP for one more Zonal Clusters. However, any one firm/agency would not be considered to be CSPs for more than two (02) Zonal Clusters. The evaluation would be done Zonal Cluster wise.

1. Objective: The objective of this assignment is to mobilize community and deliver a range of services under community level project interventions to AGYWs in the respective project districts in the Zonal Clusters mentioned in the draft Terms of Reference (ToR). In particular, the consultancy firm will be responsible for: (a) establishment and operationalization of Block Resource Implementation Unit (BRIU) in the respective blocks of the project districts ;(b) community mobilization; (c) organizing AGYW to form Tejaswini clubs, registration of Adolescent Girls and Young Women in Clubs, induction training of registered AGYW and enrollment of AGYW in the Tejaswini Clubs; (d) delivering life skills education to AGYW at Club level; (e) Counseling and case assessment of AGYW; (f) identification of community level spaces that can be used as cluster locations for delivery of institutional level services (non-formal education and skills training); (g) linking AGYW to educational opportunities through mainstreaming or Non Formal Education; (h) support, coordination and facilitation with Education Service providers (ESP) for ensuring provision of bridge education / coaching for the AGYW; (i) coordination and facilitation with Training Service Providers (TSPs) for smooth delivery of market driven skills training and entrepreneurship training; and (j) other project-related activities including monitoring of services being provided by various service providers engaged under the project.

1. The duration of the assignment is three years, effectivefrom the date of signing of the contractsubject to satisfactory performance determined by the JWDS and may be extended upon mutual agreement. The draft Terms of Reference for the assignment is available at in tender Section

1. The attention of interested firms is drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants under IBRD Loans and IDA Credits & Grants by World Bank Borrowers (January 2011, revised July 2014) (“Consultant Guidelines”), setting forth the World Bank’s policy on conflict of interest. In addition, please refer to the following specific information on conflict of interest related to this assignment: conflict between consulting activities and procurement of goods, works or non-consulting services; conflict among consulting assignments; and relationship with Borrower’s staff.

1. Firms/Agencies may associate with other firms/agencies in the form of a joint venture or a sub-consultancy to enhance their qualifications. The “Association” may take the form of a joint venture (with joint and several liability) or of a sub-consultancy, and this should be stated clearly in the submission. Firms/Agencies desirous to have sub-consultancy or JV arrangements are allowed to have one sub-consultant per district.It may be noted that technical expertise of proposed sub-consultants will be evaluated as part of EoI evaluations.

1. The Jharkhand Women Development Society (JWDS) now invites eligible firms/agencies/service providers to indicate their interest in providing the Services.Firms/Agenciesmay apply for either one or all the fiveZonal clusters. However, firms/agencieswill not be considered for award of contract for more than two Zonal clusters. Firms/Agencies may indicate their priority for the Zonal clusters in the EoI submission.Interested firms/agencies should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The short-listing criteria are:

1. Interested Firm/Agency is required to submit their EoI application, complete in all respect, in the prescribed performa in a sealed envelope with each page of application duly signed under the seal by an authorized signatory, including on all the pages of the supporting documents submitted along with the EoI application in prescribed performa.A soft copy of the complete Expression of Interest is also required to be submitted along with the hard copy. The prescribed performa {Annexure - 1, 2, 3 & 5} is annexed herewith. The performa is also available at the website:

1. Quality Cost Based Selection (QCBS) method set out in the Consultant Guidelines would be followed to select the firms as CSP.

1. Any clarification on information in draft ToR or REoI, if any, may be obtained at the address given below during office hours 10:00 to 17:00 hours (IST).

1. The Expression of Interest, in hard and soft copy, must be submitted at the specified address through Registered Post/Speed Post/ Courier/ by Hand by 1700 hrs (IST)on 11th May,2018. Any EoI received by JWDS after the designated time and date shall not be considered.

1. In case of any Addendum/Clarification/Corrigendum/Extension regarding this REoI Notice, the same will be published in the above website only.

1. The Authority reserves right to cancel or terminate the tendering process at any stage prior to signing of the contract without assigning any reason thereof and shall not be liable to any bidder /party in any manner directly/indirectly or any obligation to inform the affected bidder(s) of the grounds for such decision.

Address:

Jharkhand Women Development Society (JWDS),

Department of Women, Child Development and Social Security (DWCDSS), Government of Jharkhand

1st Floor, Engineers' Hostel-II, Sector – III, Dhurwa, Ranchi – 834004, Jharkhand

Attn: Project Director, JWDS-cum- Chief Operating Officer, Tejaswini Project

Tel: 0651-2446216/ 0651-2446127

E-mail: /

Sd/-

Project Director, JWDS

-cum-

Chief Operating Officer, Tejaswini Project

ANNEXURE-1

COVER LETTER

[On the Letter Head of the Applicant (in case of Single Applicant) or Lead Partner (in case of a Consortium)

Date:

Place :

To

Project Director, JWDS – cum- Chief Operating Officer, Tejaswini Project

Jharkhand Women Development Society (JWDS),

1stFloor, Engineers' Hostel-II, Sector - III, Dhurwa, Ranchi – 834004, Jharkhand

Subject: Submission of Expression of Interest for providing consultancy services as Community Service Provider (CSP) for delivery of community level interventions under Tejaswini Projectbeing implemented by JWDS in the State of Jharkhand for ______(Name of Zonal Cluster(s)).

Sir,

Being duly authorized to represent and act on behalf of ______(Name of Firm/Agency) (hereinafter referred to as "the Applicant"), and having reviewed and fully understood the Scope of Work for the consultancy, the undersigned hereby does express interest for providing consultancy services by the applicant as Community Service Provider (CSP) for delivery of community level interventions under Tejaswini Project being implemented by JWDS in the State of Jharkhand for______(Name of Zonal Cluster(s)).

We are enclosing our EoI, in the prescribed performa, in original with all the details as per requirements for your evaluation.

The undersigned hereby also declares that the statements made and the information provided in the EoI is complete, unconditional,true and correct in every detail.

Yours faithfully,

Date: Signature

Place: (Authorized Signatory)

Name:

Designation:

Enclosures:

1. Duly filled EoI, in prescribed performa, complete in all respect (As per Annexure-2 of REoI);
2. Self-Declaration on non-judicial stamp paper (As per Annexure-3 of REoI);
3. All the supporting documents along with index (As per Annexure-5 of REoI);

Annexure-2

STANDARD FORMATFOR EXPRESSION OF INTEREST

Firms/Agencies are expected to provide the detailed information requested as per the format below to SPIU, Tejaswini Project, JWDS as Expression of Interest for providing consultancy services as Community Service Provider (CSP) for delivery of community level interventions under Tejaswini Project being implemented by JWDS in the State of Jharkhand.

Name ofZonal Cluster(s)applying for: Please write(Yes) in the box for applying Zonal Cluster and write (No) in the box not applyingZonal Cluster.

a)Zonal Cluster -1

b)Zonal Cluster -2

c) Zonal Cluster -3

d) Zonal Cluster -4

e) Zonal Cluster -5

Please mention the name your preferred Zonal Cluster, if any :1st Preference ______

2nd Preference______

3rd Preference______

4th Preference______

5th Preference______

1. Consultant’s Profile

1. Financial Information {Please enclose the financial statement of last three financial year. }

1. Consultant’s Experience

Signature of the Authorized Signatory under the seal on all pages.

Note Below:

• In case of sub consultancy, the firm/agency should list out the details of sub- consultants and their experience in the same above standard format of EoI along with the proof/Supporting documents.
• The ToR shared with this REOI is a draft Version, which may be changed at the time of issue of RfP.
• The Request for Expression of Interest (REoI) Evaluation Criteria for Short Listing of Consulting Firms is attached in annexure-4.
• Please mention the page no at the supporting documentation to be referred. Also Index the proposal and accordingly ensure the numbering of pages.

Annexure -3

(Self-Declaration on Non-Judicial Stamp Paper)

Declaration

In Reference to the Consultancy Services to JWDS for Tejaswini Project

I,______(Name of the person), the authorized signatory of ______(Name of Firm /Agency),hereby solemnly declare thatour Firm/Agency______(Name of Firm /Agency) has never been blacklisted either by CentralGovernment of India/any State Government/any Union Territory(UT) Administration in India or by any PSU or by any agency of either Central Government of India,any State Government or any UT Administrationin India or by any other donor/partner organization or by the World Bank.

In case of any further changes which effect this declaration at a later date, we would immediatelyinform the Jharkhand Women Development Society (JWDS) accordingly.

Date: Signature

Place: (Authorized Signatory)

Name:

Designation:

(Note: In case the EoI Application also has asub-consultancy, apart from lead partner, the sub-consultant is also required to submit the self-declaration as per this format on Non-Judicial Stamp Paper).

Annexure - 4

Evaluation Criteria for Short Listing of Firm/Agency: Qualification criteria for short listing of Firms/Agencies will be based on obtaining marks regardingthe applicant's response in the Expression of Interest (EoI) jointly for both the lead and its sub-consultants. With this, the consultants that are considered most qualified will be short-listed.Principal criteria and marks included for the short-listing of firms/agencies are as follows:

Annexure-5