CityUniversity
Department of Property and Facilities,
Northampton Square
London
EC1V 0BH
Contents
1Health and Safety
1.1General H&S obligations of the Contractor:
1.2Permits to Work
1.3Contractors Method Statements
1.4COSHH Assessments
1.5City University Safety Rules for Contractors
1.5.1Introduction
1.5.2Starting Work
1.5.3Restricted Areas
1.5.4Services
1.5.5Hot Working
1.5.6Work Equipment (Puwer)
1.5.7Barriers and Warning Notices
1.5.8First Aid and Accidents
1.5.9Fire risk and Fire alarm response
1.5.10Personal Protective Equipment
1.5.11Parking
1.5.12Scaffolding
1.5.13Ladders
2Asbestos – University Management Plan
2.1Introduction
2.2The Risk
2.3Typical Users and Locations
2.4Legislation and Procedures
3Contract Administration
3.1Conditions of Contract and Precedence
3.2Contract Administrator
3.3Non Assignment
3.4Supervision
3.5Instruction
3.6Corruption
3.7Insurances
3.8Contractors Obligations
3.9Payment and Retention
4Management and Administration
4.1General Responsibilities on the Contractor:
4.2The Design and Construction of the Works
4.3Access to the site
4.4University Security
4.5Existing Services
4.6Schedule of Dilapidations
4.7Commencement of site operations
4.8Working Hours
4.9Out of hours Works
4.10Overtime
4.11Suitability of Personnel
4.12Use of the Site
4.12.1General
4.12.2Access and Delivery
4.12.3Protection of the Site
4.12.4Nuisance
4.12.5Cleanliness and removal of waste
4.12.6Construction Materials
4.12.7Site Accommodation
4.12.8Overlap with the Clients Requirements
4.12.9Use of Radios, mobile phones
4.12.10Fire
4.12.11Site Rules
4.12.12Records
4.12.13Temporary Works
4.12.14Plant
4.12.15Security of the Works
4.12.16Disposal of waste
4.13Approvals
4.14Dayworks
4.15Contractor Quality Control
4.16General arrangements for liaison with the project team
4.16.1Meetings
4.16.2Reporting
4.16.3Programme information and Progress Reporting
4.17Subcontractor shop drawings
4.18Completion of the works
4.18.1Snagging, Incomplete works and Defects
4.18.2Commissioning
4.18.3Handover
APPENDIX A
Requirements for CityUniversity Project Handover Record Information
APPENDIX B
Format required for the reporting and analysis of site activities
1Health and Safety
The University's Policy for Health Safety and Welfare at Work is available for inspection in the Room E420. The Pre Tender Health & Safety Plan for this project has been included in Appendix C.
1.1General H&S obligations of the Contractor:
- Implement safe systems of work at all times;
- Ensure all operatives are supplied with appropriate Personal Protective Equipment and work equipment to enable them to work safely and without causing risk to other people; and
- Provide instructions that operatives are to take in the event of fire or other emergency and whom they are to inform;
- Notify the Health & Safety Executive of events notifiable under RIDDOR and inform the University accordingly.
- Co-operate with the University in making and putting into effect requisite controls and emergency plans, identified in the course of risk assessments.
1.2Permits to Work
An access permit to work for is required from the maintenance and term Contractor, Cofathec for any form of general works. Where a definitive site demise is put under the control of a Works or Principal contractor, delegated authority and responsibility to manage access is assigned to that contractor.
Additional permits to work are required for Hot Works, any works connected to the removal of asbestos, works involving HVservice and those in confined spaces will also require permits to works, and these may be obtained through the P&F Responsible Manager.
1.3Contractors Method Statements
Before commencing work, the contractor is to provide method statements describing how any potential hazardous work is to be carried out. Activities covered should include at least the following items:
- All work at heights or above water.
- All demolition work including the removal of partition walls.
- The transport of heavy or bulky materials and any details involving mechanical transporters.
- A list of all Method Statements requiring to be submitted must be agreed prior to works commencing (as part of the Construction Stage H&S Plan) and a programme of issue/return dates agreed and implemented.
Method statements should include the following:
- Identification of the nature and severity of any hazards.
- Suggestions for alternative design solutions which may eliminate the hazards.
- Where the hazards remain unavoidable, proposals for minimising the risk.
1.4COSHH Assessments
The Contractor is to obtain Suppliers’ Safety Data Sheets and carry out a COSHH assessments for all hazardous substances before they are brought to site. A copy of the relevant COSHH risk assessment is to be submitted to the P&F Responsible Manager and a copy kept on site for the use of operatives.
1.5CityUniversity Safety Rules for Contractors
1.5.1Introduction
These rules are intended to assist Contractors and their staff to work safely and enable the University to meet its general duties under the Health and Safety at Work 1974. A copy of these Rules will be appended to the Standard Conditions governing the activities of Contractors on premises controlled by the CityUniversity.
1.5.2Starting Work
Before any person enters the site an induction will take place by a member of the PAF team. A form attached to the induction booklet will be signed to confirm that the contractor has read and fully understands the document. Any person that has not been inducted should not be on site for any reason.
Before any work commences a representative from the contracting company together with a University representative and P&F Responsible Manager, shall each be satisfied that appropriate Health and Safety measures have been taken.
Work shall only commence on receipt of written authorisation by CityUniversity. Advice from the Planning Supervisor does not constitute the above.
Where work is to be carried out in any area where the activities of the University might create special or hidden hazard the prior approval of the Health & Safety Manager must be obtained.
1.5.3Restricted Areas
Contractors are not to enter any laboratory, workshop, store, plant room or office other than in connection with their work.
Confined spaces: Entry to confined spaces and spaces where a COSHH or DSEA hazard or an oxygen deficiency may occur are subject to "permit-to-work" control issued through the P&F Responsible Manager.
1.5.4Services
Contractors are to give prior notification to the University’s responsible person if any mains service needs to be isolated; and
Inform the Property Services Department on ext 7777 immediately in the event of any inadvertent interruption or accidental failure of building services or plant.
1.5.5Hot Working
Welding equipment, blowlamps, etc. (excepting soldering irons) must not be used unless a Hot Works Permit is obtained through the Property Department Ext 7777. Angle grinding likely to produce sparking is to be regarded as "hot working" and controlled as noted above.
1.5.6Work Equipment (Puwer)
Portable tools and equipment, including ladders, hoists and other lifting tackle must be suitable for the work to be undertaken and be used in a safe manner.
Where equipment needs to be used with guards or other protective devices the Contractor must provide these and ensure their use at all times. All tools and equipment provided by Contractors should conform to any relevant British Standard Specification or other Health and Safety requirements.
Percussion tools shall not be used on any University work.
Electrically powered tools and appliances must be P.A.T. tested and labelled to show when the test period is due to expire. The Contractor shall check these tools before work commences and reject any tools for which the test date has expired or testing is not recorded.
Electrically powered tools and appliances must be properly insulated, earthed (unless double insulated) and free of defects and improvised repairs. Temporary wiring is to be tested IAW IEE Wiring Regulations
The Contractor will also check Sub – Contractor’s tools and record all the tools and their status. A regularly updated record of this will be passed to the Contract Administrator and a copy held on the Health & Safety File.
HSE publication HS (G) 141 “Electrical safety on construction sites” applies
1.5.7Barriers and Warning Notices
Where the work might present a risk to University staff, students or to members of the public the Contractor will erect suitable barriers, enclosures, fans, or fences and provide warning notices, as determined by a risk assessment.
The Contractor shall provide all necessary guarding and access equipment to execute all sections of works correctly and to comply with all current relevant Health and Safety Regulations.
The Contractor shall provide all necessary protection at the end of each working day to secure the working area from unauthorised or accidental entry and thoroughly clean all flooring surfaces from debris to allow safe and clear access at all times.
The Contractor is to undertake all necessary precautions to protect those using the building from any action resulting from the execution of the works.
Where Contractors require access to external sections of the building by means of ladders, scaffolds, cherry pickers or lifting tackle the Contractor will obtain the necessary permissions and agree the mode of access and associated safety measures with the P&F Responsible Manager. Ensure that pedestrians or vehicles are kept clear via physical barriers of any work activity. No lifting is to be carried out with people below UNDER ANY CIRCUMSTANCES.
A suitably competent banksman is to be provided for all lifting activities and movement of plant/delivery vehicles into/around the site.
1.5.8First Aid and Accidents
In addition to the first-aid arrangements specified below, injuries and near-miss events involving other people, i.e. subcontractors, members of the public, students, visitors or children, must be notified to the Property Services Ext. 7777 or 3333 out of normal working hours
First-aid arrangements: The Contractor is responsible for providing appropriate first-aid for his own workforce and ensuring subcontractors also have first-aid provision.
When the emergency services are called to assist a person in distress on University premises, the Reception Desk must be informed about the incident and of the closest room/door number.
In the event of injury or medical emergency occurring on site, the Contractor must report such injuries to the P&F Responsible Manager, via property Services, Ext 7777.
The nearest hospital is:
UniversityCollegeHospital
Hospital South Side
Gower Street,
London WC1
The closest Minor Accident Unit is UniversityCollegeHospital.
Accident Report Forms and statements should be prepared as soon as possible after the incident, and copied to the P&F Responsible Manager.
Note:In terms of the Health and Safety First Aid Regulations of 1981 it is the responsibility of the Contractor to ensure that his workmen have first aid facilities and training to cover any eventuality.
1.5.9Fire risk and Fire alarm response
The fire alarm comprises a 2 phase warning;
a)Phase 1, Precautionary warning, intermittent sound repeated every 10 seconds. Personnel are to prepare to evacuate the site. Occupants who wish to leave should do so;
b)Phase 2, Evacuate now: A continuous sound indicating a fire or other emergency. All occupants are to stop what they are doing and leave the building by the nearest route or as directed by fire marshals. Provided it is safe to do so. Power down and isolate work equipment, close doors on the way out, the building may be re-entered only with the permission of the Senior University Officer on site.
The contractor is to take all practicable precautions against the outbreak; HSE publication “Fire safety in construction (HSG 168) applies; and
Carryout "end of day" fire checks of the site to confirm sources of ignition are extinguished and good house keeping practices are being observed; and the site can be accessed safely out of normal working hours in the case of fire.
Site keys: Duplicate keys are to be deposited with the Security Manager
The Contractor is to ensure their employees, visitors and those of subcontractors are informed of what they are to do in an emergency.
Emergency controls: Contractor is to be acquainted with the means of isolation and other safety critical controls.
Fire extinguishers; the Contractor is to provide fire fighting equipment within areas over which he has operational control (which are to be defined within the H&S Plan).
In the event of a fire starting within the site: The Contractor is to activate the closest BGU and inform Security of the cause and the location of the fire.
1.5.10Personal Protective Equipment
The Contractor will provide his employees with such PPE as may be required for them to complete the work in hand safely. Three (3) complete spare sets are to be provided for the use of visitors.
Site clothing shall be appropriate for the work being carried out and not interfere with the correct wearing of PPE. Full length trousers are to be worn.
1.5.11Parking
Contractors must not park or leave vehicles in any unauthorised position unless delivering materials and equipment. Parking is limited and is usually let on an annual basis. The use of such parking areas without prior permission is not permitted. The Contractors should make prior or alternative arrangements.
Contractors may need to get special authority from Islington Council or the local Police Station to off-load or park skips in restricted areas.
1.5.12Scaffolding
The Contractor has responsibility for the selecting and employing of competent scaffolding specialists to ensure that the scaffolding is erected, and struck safely, correctly tied back and complies to current relevant BS/EN (BS 5973: 1993) and The Construction Health, Safety and Welfare Regulations 1996.
Scaffolds and lifts are to be cordoned, where necessary to prevent trespass; and fitted with intruder alarms linked to the Premises security system.
Hoists and Lifting operations will comply with The Construction Health, Safety and Welfare Regulations 1996 and Lifting Operations and Lifting Equipment Regulations 1998 to the extent that they apply to the work.
Scaffolding will require a Scaffold completioncertificate of conformity before it is used. On public highways permission must be gained from Islington Council, Department of Environment, Leisure Services.
A risk control system is to be employed (eg weekly inspection / tagging regime) to prevent the use of ill-constructed scaffolding. Only competent persons are to erect, modify or inspect scaffolding, scaffold towers or any other apparatus used for working at height.
1.5.13Ladders
Ladders must be the correct size, type and condition for the job. The head of the ladder should be tied back and/or footed to ensure safety to the workman and pedestrians. Ladders should be regularly inspected. The Work at Height Regulations (2005) are to be adhered to.
2Asbestos – University Management Plan
Property Services maintains an "Asbestos Register" for the estate and leased premises within the University's control. The register is to be consulted at the planning stage of before any including investigative work commences.
While every effort is made to inform contractors of the location and type of asbestos, the Contractor is to exercise diligence, stop work and inform the P&F Responsible Manager if they suspect asbestos has or may be revealed.
2.1Introduction
This guidance note contains general information on asbestos and advises on the procedures to be followed by persons on the University premises.
Asbestos is a natural mineral with a fine glass fibre like structure.
It is usually crushed and either woven to make fire resisting textiles or added as aggregate to bonding agents such as cement, plaster and bitumen.
Asbestos has been used extensively throughout this century in many forms. Typically as building components in internal wall and ceiling panels and as insulation on gaskets in hot appliances.
2.2The Risk
Asbestos is not hazardous until cut or disturbed in a way which releases fibres that can be inhaled. The heath risk is attributable to inhaled fibres reaching the lung.
Research indicated the risk to be occupation related. Workers exposed to high concentrations of in-air fibres are at risk of contracting asbestosis. There are recorded incidents of secondary exposure, such as handling contaminated overalls, giving rise to asbestosis. However, risk to the general public and occupants of buildings containing asbestos components are considered negligible (Royal Society Report 1983).
Asbestos is commonly referred to by colour i.e. white, brown and blue. However, all damaged asbestos should be treated as equally hazardous.
If asbestos fibres enter the lungs they can cause cancer or incurable disease. Consequently the University is committed to ensuring that all reasonably practicable steps are taken to prevent exposure of staff, students, contractors or visitors, caused by inadvertent or inadequately controlled disturbance of asbestos.
2.3Typical Users and Locations
The most familiar use of asbestos is as “asbestos-cement” building materials. The category includes asbestos cement sheets, slates, cold water tanks, flues, rain water goods and bench tops. This can contain 10 to 12% asbestos.
A softer board variety known as “asbestos insulation board” (AIB) has good fire resisting and insulating properties. It is used extensively for internal partitions, ceiling tiles and fire doors. The unpainted finish is normally a grey to white matt surface. AIB is a very common component of modern buildings including homes, offices and schools. Insulating board will contain in the order of 20 to 50% asbestos.
Asbestos rich materials include lagging on pipes and occasionally ceiling or wall surfaces where it has a soft cotton wool like texture. It also appears as a cloth, fire curtains, heat resisting rope and electrical insulation and even beverage and gas mask filters. It frequently consists of 90% asbestos, is extremely soft and readily liberates fibres.
Examples of asbestos are as follows:
- Lagging
- Fire blankets
- Ceiling, acoustic tiles or linings, vinyl floor tiles and adhesive can have a very low level < 3%
- Linings to cold rooms or warm rooms
- Linings adjacent to radiators
- Linings of fume cupboards
- Ducting associated with fume cupboards
- Linings to doors
- Linings to panels/partitions which may act as fire protection
- Certain coatings
- Sealing material where pipes/cables pass through floors and walls.
- Roofing Sheets (flat or corrugated).
- Please note these are just a few examples of where asbestos can be found.
If left intact and undisturbed, asbestos presents no direct risk. However, any disturbance is liable to release harmful dust unless carefully planned and controlled.
In principle, complete removal under safe precautions is the preferred option, and a steady programme of removal is in progress. However there are likely to remain situations where removal is very difficult or not reasonably practicable. It is therefore vital that, before work is done which will disturb areas where asbestos might be present, careful checks are first made to establish whether asbestos is in fact present.