Department of Intramural-Recreational Sports

2015-16 Annual Report

Table of Contents

  1. Executive Summary
  1. Collaborations
  1. 2016-17Strategic Initiatives
  1. Intramural Staff
  1. Academic Unit Support
  1. Staff Professional Development
  1. Activities That Support Diversity
  1. Informal Sports
  1. Health Science Campus Fitness Center
  1. Intramural Sports
  1. Marketing and Promotions
  1. Assessment
  1. Technology
  1. Safety
  1. Fitness
  1. Sports Club Federation
  1. Special Events / Programs
  1. Activity Evaluations
  1. Facility Usage Statistics
  1. List of Facility User Groups
  1. Intramural Sports Statistics
  1. All Campus Points Totals
  1. Intramural Champions
  1. 2016-2017 Intramural Schedule

2015-2016 Annual Report

Edited by:Dale Ramsay

Prepared by: David Rice

Contributors:John Smith

David Hatfield

Debby Woodall

David Rice

Justin Peterson

2015-2016

Department of Intramural and Recreational Sports

STAFF

Dale RamsayDirector

Janice DayStudent Affairs Business Center Liaison

Karen ZodyAdministrative Assistant

David HatfieldAssistant Director- Facilities

John SmithAssistant Director- Marketing, Technology, Safety

Debby WoodallAssistant Director- HSC Facility and Fitness

Justin PetersonAssistant Director- Intramural Sports

David RiceCoordinator of Sports Clubs and Facilities

Frank NuxollFacility Supervisor- Student Recreation Center

Greg JohnsonFacility Supervisor- Student Recreation Center

Tim LynchFacility Supervisor- HSC Fitness Center

Justin LucasFacility Supervisor- HSC Fitness Center

Mary Elise SchlichDepartmental Assistant- Intramurals

Joe GamskyDepartmental Assistant- Fitness

Danielle LavenderDepartmental Assistant- Fitness

Chelsea CaseDepartmental Assistant- Fitness

Ryan RamsayDepartmental Assistant- Facilities

AddinaTritleDepartmental Assistant- HSC Fitness Center

Zach CarrUndergraduate Assistant- Intramurals

Alex ClaywellUndergraduate Assistant- Intramurals

Pierce FeltnerUndergraduate Assistant- Intramurals

Jeremiah HarrodUndergraduate Assistant- Intramurals

Shannon SlossUndergraduate Assistant- Intramurals

Samantha TaylorUndergraduate Assistant- Intramurals

Grant WassomUndergraduate Assistant- Intramurals

Carolyn MeimanUndergraduate Assistant- Facilities

Bradley ProfittUndergraduate Assistant- Facilities

Steven RussUndergraduate Assistant- Facilities

  1. Executive Summary

2015-16 was another outstanding year for the Department of Intramural-Recreational Sports. 2015-16 was the second full year of operation of the Student Recreation Center. The SRC continues to enable us to serve students in a multitude of ways. From expanded informal sport opportunities to increased Intramural Sports competition, to an expanded fitness class program, the SRC continues to improve the out-of-class experience at the University of Louisville.

2015-16 was an outstanding year with many successes to highlight. In February, the SRC hosted a 3 on 3 Basketball Tournament sponsored by UPS. Many of the upper-level management from UPS were in attendance. UPS awarded many prizes for the over 100 participants in the event, which was well-received by our students. Intramural-Recreational Sports also hosted the ACC Recreational Sports Director’s Workshop at the SRC. With 34 attendees, it was the largest-attended workshop in the history of the event. Our ACC colleagues were extremely impressed with the SRC. It was an excellent opportunity for us to showcase our program to our ACC colleagues. We clearly are one of the strongest programs in the ACC.

The usage of the SRC and the total program continues to be outstanding. Between the SRC and the HSC Fitness Center, there were 578,863 visits. The total number of unique users was 16,104, which represents an incredible number of participants. As we did last year, we had Institutional Research do an analysis of our usage this year. Unfortunately, that data is not yet available.

The leadership under which we serve is Student Affairs continues to be outstanding. It was great news when Dr. Michael Mardis was named to the permanent position of Vice-Provost for Student Affairs and Dean of Students. This appointment now solidifies the leadership in Student Affairs for the foreseeable future. We are extremely proud of Dr. Mardis since he worked in our program for nine years. We are extremely appreciative of his continued support of Intramural-Recreational Sports.

2015 was another successful year in the Intramural-Recreational Sports Department. While last year was a transitional year in getting the SRC operational, 2015-16 wsa the year when we were able to further develop our programming. All areas of our program- Informal, Intramural, Fitness, and Sports Clubs- have record participation. The SRC now provides us the outstanding facility that provides us the vehicle to serve our outstanding student body.

  1. Collaborations

One of the primary strengths of our program is the volume and quality of collaborations that Intramural-Recreational Sports has with different departments across campus. These collaborations serve to enhance the department’s ability to effectively serve our various constituency groups. The following is a summary of our numerous collaborations:

AthleticsWe work closely with Athletics in cooperatively sharing the use of each other’s facilities. Our students benefit from getting to compete in outstanding venues such as Cardinal Arena (Basketball Championships), Bass/Rudd Tennis Center (Tennis Tournaments), Wright Natatorium (Swim Meet), and the Trager Stadium (Track Meet). Participating in these venues enhance the experience of participating in Intramurals for our students.

U-Fit ProgramIntramural-Recreational Sports is collaborating with Health Promotions in allowing them to use the Fitness Lab in the SRC for their U-Fit program. Health Promotions trains students on how to train other students. This is a very popular program and a good collaboration for us to be involved in.

Financial Aid OfficeOur department works closely with Charlie Schnell in the Financial Aid Office to recruit College Work Study students to work in the Intramural Department. Our department is the most popular place for CWS students to work on campus. By developing this relationship with Financial Aid, it assists us tremendously with our student wage budget by having a large number of CWS students.

International CenterIntramural-Recreational Sports works with the International Center and offers two “International Nights” in the SAC, one in the Fall and one in the Spring. The purpose of these programs is to expose International students to IM-Rec Sports. Many of the participants are part of our Badminton Club, which has a high percentage of International students.

University ArchivesThis year we collaborated with University Archives to convert our Intramural Champions Board to digital form. They converted over 7,000 champions pictures to preserve over 50 years of Intramural history. These pictures were then loaded into a touchscreen television and prominently displayed in the front lobby of the SRC.

OrientationWe are very involved in Orientation. We have a table at the information fair and are part of the presentation on campus involvement. After several attempts, we now have the correct situation within the Orientation program where we are able to reach out to a high volume of students. We believe it is important to have a strong presence at Orientation to expose the incoming freshmen to our program.

Marching BandOur collaboration with the Marching Band continues to evolve. We work with them in scheduling and field maintenance. We have made it very clear to them that they are a full financial partner in the expense of maintaining the Intramural Field. They were extremely cooperative and while it is not our ideal situation, we are making the best of it. This year we allowed them to use SGA Field for their pre-season Band Camp.

Learfield SportsOur arrangement with Learfield continues to be a financially successful one for our department. In this time of financial stress, Learfield has done an excellent job in providing our department with additional revenue that we need to operate our program. Our partnership is unique in that we continue to be the only recreational sports program in the country with an agreement with a sports marketing firm. We look forward to the future with the opening of the SRC and the new marketing opportunities that will develop.

University Emergency

MedicineWe have a partnership with University Emergency Medicine to enable us to have Automatic External Defibrillators in our facilities. Dr. Price wrote our prescriptions on our AED protocols. This relationship is important because of the necessity for our staff to be able to respond to a cardiac emergency.

Service SolutionsOne of the components of our successful operation is the work done in cleaning and maintaining the SRC facility. Service Solutions (SSC) is the cleaning company that we secured to maintain the SRC. They have done an excellent job in this area. Having a facility that is clean adds to the positive experience our students enjoy.

Bursar, Registrar, and

Card OfficeWith the opening of the SRC and the advent of the Student Recreation Fee, we have developed a strong relationship with the Bursar, Registrar, and Card Offices. There are many intricacies related to student enrollment and the assessing of the recreation fee. All three of these offices have been extremely helpful in resolving issues.

Summer Athletic CampWith the closing of the SAC, the Women’s Volleyball, Women’s Basketball, and the Cheer camps all transitioned to the Student Recreation Center. We look forward to continuing to host all of these groups in the SRC.

Welcome WeekLast year on the Wednesday of Welcome Week we hosted two events- the first, Playfair, was held on the SRC Turf Field. The second was held in the SRC at the conclusion of Playfair. It was called “Hit the SRC” where the incoming freshmen familiarized themselves with the SRC. SAB also set up a lounge on the SRC Plaza serving a variety of mocktails. Also, Dale Ramsay and Debby Woodall continue to lead a walking tour of campus athletic facilities on Friday of Welcome Week.

American Red CrossThe SRC has become an extremely important venue for the American Red Cross as they conducted five Blood Drives here last year. We are pleased to collaborate with the American Red Cross and assist them with this vital community service.

Housing Move-In DayWe assist with Housing Move-In Day in August.

Field DaysOur department participated in Welcome Week

programs for the Dean of Students Office.

Student Athletic TicketsDale Ramsay assists SGA with the Student Athleticticket registration process. He and Justin Petersonchaperoned the student trip to the Chick-Fil-A Bowl in Atlanta and Music City Bowl in Nashville.

First Aid ClassesJohn Smith teaches First Aid Classes to both theIntramural Sports and Student Involvement staff as well as other university employees.

Speech / Literature

Distribution PolicyDale Ramsay, under the auspices of the Dean of Students Office, works with off-campus groups to ensure they are in compliance with the University’s Speech/Literature Distribution Policy.

Welcome TentsDale Ramsay, David Rice, and Justin Peterson assist with the setup of the Dean of Students Welcome Tents for the first two days of classes. We scheduled the staffing of the tents and kept them supplied with water, apples, and information. This was extremely successful, as the students appreciated the fact there were people available to assist them during the hectic time at the beginning of the academic year.

Physical PlantWe have an excellent relationship with the various trades in the Physical Plant. We have spent a great deal of time cultivating these relationships. We receive excellent service from the Physical Plant. In an effort to show our appreciation to them we work closely with them on our extremely popular Faculty/Staff Golf Outing. Many Physical Plant employees participate in the tournament. They assist us in obtaining sponsorships for the event as well.

Various Academic/

Service UnitsIn an effort to promote the SRC, we invite a wide variety of campus departments to use the space in the SRC for meetings. This enables us to showcase the SRC and promote Intramural-Recreational Sports to our university colleagues.

  1. 2016-17 Strategic Initiatives
  1. Continue to stabilize the funding for the Student Recreation Center. Ensure all student categories (ie: Ultra Program) are properly paying the Student Recreation Fee.
  1. Continue to work in collaboration with Admissions to increase the number of Sports Club student scholarship recipients by 10%.
  1. Continue to identify revenue for Intramural-Recreational Sports by working with the Student Affairs Development Director on naming opportunities in the SRC and working with Learfield and OCM on identifying new sponsors.
  1. Create an app for the Department of Intramural-Recreational Sports in an effort to increase the marketing of our programs.
  1. Continue to expand program offerings- adding two online competitions, online fitness videos, Bubble Ball, etc.
  1. Intramural Sports Staff

The Department of Intramural Sports has 11 full-time employees and 5 Departmental Assistants. During 2015-16 we also employed 179 student employees who served as facility workers, fitness instructors, event assistants, student supervisors, and sports officials. The strength of our Department continues to be the dedication and loyalty of the staff. The full-time staff has in excess of 200+ years of service to UofL in the Intramural Sports Department.

It was a difficult year in that we had two of our student employees pass away- NajamMughai and Lottie Eicher. They were both well-liked by both the students and our staff. It is always tragic when young people lose their lives. They will both be missed.

We welcomed twonew staff members this year. Danielle Lavender is the new Fitness Departmental Assistant and Carolyn Meiman is the new Facilities Departmental Assistant. They replace Joe Gamsky and Ryan Ramsay, who both received their Master’s Degree and are currently teaching in Oldham County and Jefferson County, respectively.

We continue to have a close working relationship with the Department of Financial Aid to ensure we are able to get an ample number of Federal College Work Study students to fill our need for hourly student employees.

  1. Academic Unit Support

We have an excellent relationship with the Health and Sports Studies Department. HSS uses the SRC for many of their activity classes during the fall and spring semesters. These classes benefit our program in that they help drive traffic to our facility and expose them to our program. HSS is also using our classrooms to teach three classes. It is good that their students are in the SRC. We also provide valuable internship opportunities for the HSS students. Dale Ramsay is also an HSS faculty member, teaching classes in Recreational Sports Management and Sports Officiating. Many academic student groups as well as several academic departments are utilizing the meeting rooms in the SRC. With the closing of Crawford Gym, we will be hosting more HSS classes in the SRC in 2016-17.

We also provide our facilities for many academic units who wish to have recreational programs.

  1. Staff Professional Development

Dale RamsayTaught two classes for HSS (Rec. Sports Management and Sports Officiating)

High school and college basketball official

Served as Clinician for KBOA Basketball Officiating Camp

Attended NIRSA Conference and KIRSA State Conference

Hosted ACC Director’s Workshop

John SmithTaught First Aid/ CPR Classes

American Heart Association Instructor

Staff Senate

Conducted clinics for Kentucky High School Athletic Association

Assigning Secretary for High School Volleyball and Softball in Jefferson County

Served on Advisory Board for Louisville Area Red Cross Chapter

Attended the ACC Director’s Workshop

Justin PetersonAssigned officials for St. Xavier High School Intramural Sports

Attended KBOA Workshop

Attended KIRSA Conference

Attended ACC Director’s Workshop

Appointed New KIRSA State Director

Taught two HSS Activity Classes

Debby Woodall Attended NIRSA Conference

Attended KIRSA Conference

Hosted NETA Personal Training Certification Workshop

ACE Personal Training Certification

Student Affairs Diversity Committee

Attended ACC Director’s Workshop

David RiceStudent Awards Committee

Coordinated Logistics for the ACC Workshop

Attended NIRSA Conference

Attended KIRSA Conference

Attended ACC Director’s Workshop

David HatfieldAttended NIRSA Conference

Attended ACC Director’s Workshop

  1. Activities That Support Diversity

One of the strengths of our program is its diversity of participants. Our motto of “A Sport For Everyone and Everyone In A Sport” promotes inclusiveness in all aspects of our program.

In Intramurals, there are a high percentage of African-American students who participate in Flag Football and Basketball. The student group Porter Scholars was again very active in the Intramural Sports program this year. Our student staff is extremely diverse in both gender and ethnicity. The majority of our Intramural Sports supervisors and officials were African-American students.

Our program is also popular with International students. We host International Nights in both Fall and Spring semesters in the SRC. The majority of the members of our Badminton Club are International students. A large number of International students also participate in our Soccer Leagues.

It is obvious that all segments of our program are popular with the rich and diverse student population of UofL. It is also apparent that these students view our facilities as a place where they feel comfortable participating in our various programs.

  1. Informal Sports

The Intramural-Recreational Sports program completed its second full year in the Student Recreation Center in 2015-16. In recent years we also previously managed Humana Gym, Crawford Gym, the SAC Recreational Center, and the Cardinal Corner Game Room. We no longer manage these facilities.

Our focus is now on the Student Recreation Center and the HSC Fitness Center. Using the CSI software management program we are now able to more accurately track our facility usage. During 2015-16 there were 16,109 unique students who used one of our two facilities, which is an incredible number of students utilizing our centers. This also makes a tremendous statement about the popularity of our program.

The following numbers indicate the total number of visits to our two facilities in 2015-16:

Student Recreation Center521,725

HSC Fitness Center 57,136

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