DEPARTMENT: Finance Unit, Metrodome Leisure Complex

JOB DESCRIPTION

POST TITLE: Finance Assistant - Cash office

RESPONSIBLE TO:

Office Manager
Head of Finance & Systems

EMPLOYEE SUPERVISION: N/A

JOB PURPOSE:

The role of the Finance Assistant for the Cash Officecovers a wide number of tasks and responsibilities which provides a banking, change and float control service to the Metrodome, and is a supplier base for swimming badges and certificates to BPL’s Barnsley facilities. The role also involves the input of all BPL’s front line income data to the finance software (Pegasus Opera) in preparation for the month end accounts. The work is varied, requiring flexibility and multi-tasking skills fromthepost holder. Thejob description is supported by a task list (attached) from which individuals’ specific roles will be identified.

DETAILS OF DUTIES AND RESPONSIBILITIES:

The tasks will relate to the responsibilities of the Finance Section which include the following:

1Finance Assistant - Cash officePrimary Duty

2Any other duties and responsibilities which are to be provided by the Finance Unit (only an ad-hoc basis for cover)

Cash office Assistant

You will report directly to the Office Manager but the overall responsibility of the department will remain with the Head of Finance & Systems. Your duties will include those ofthe cash office role,preparation and stock checking of office stationery and swimming badges as required and any other duties as directed by the Office Manager.

Finance Assistant – Cash Office duties will include:

Cash office

To prepare the Metrodome floats& bank all monies received
To check PDQ transactions to daily readings and Receptionists’ paperwork
To supply change as and when required during the course of the working shift.
To order change from the bank to ensure good support for the business and guarantee sufficient change for day to day use and additional event floats
Toinput daily income analysis sheets (Pegasus Opera) which are received by email from all BPL facilities on a daily basis
To chase late paperwork and investigate/resolve errors via telephone/email
To ensure flexible cover 7 days per week for the cash office
To raise manual cheques from cheque requisitions
To prepare swimming badges/certificate orders for distribution to other facilities
To stock check & order swimming badges/certificates to maintain stock levels
To prepare and input month end journals as and when required
To make up and issue petty cash to facilities and maintain the central petty cash fund
To order any stationery via internal OLO system that is required to maintain Cash Office operation
To ensure that the Office Manager is kept updated at all times.

Office Stationery control

To ordering/issuing, reconciling and stock checking all stationery

NB (may include lifting of stationery/paper)

Deadlines & Targets

To help maintain section deadlines and targets
To report to the sectionsOffice Manager on a timely basis

And any other duties commensurate with the grade and falling within the scope of the post, as requested by Management.

JOB HOLDER / MANAGER/SUPERVISOR
Agreed by: ……………………………………
Date: …………………………………………. / Agreed by: ……………………………………
Date: ………………………………………….

PERSON SPECIFICATION

Post Title:Cash office Assistant

Criteria Essential Desirable
Skills
Knowledge
Abilities / Ability to keep accurate financial records.
Excellent written and oral communication skills
Working knowledge of Microsoft applications
Mainly Excel, Word and Outlook
To be structured & organized in approach to work in order to maintain sections deadlines / 



Experience / Previous experience of working within administration/finance
Knowledge of accounting packages, i.e. Opera 3 or equivalent
Cash office experience
Handling money / 

 / 
Qualifications
Training / Educated to GCSE standard (or equivalent) including Mathematics and English Language / 
Other / Flexible approach to working times and days / 
JOB HOLDER / MANAGER/SUPERVISOR
Agreed by: ……………………………………
Date: …………………………………………. / Agreed by: ……………………………………
Date: ………………………………………….

POSITION:Finance Assistant (Cash Office) – Metrodome Leisure Complex

Information to Candidates on Employment Terms and Conditions

The following details outlining some of the main Terms and Conditions of Employment are for information only. They do not constitute a contractual agreement. A full Contract of Employment will be issued to the successful applicant on appointment.

1.Working Hours

The normal hours of work will beworked to suit the needs of the service.Position 1: 15 hrs per week (Week 1: Thurs/Fri, Week 2: Sat/Sun)

Position 2: 15 hrs per week (Week 1: Sat/Sun, Week 2: Thurs/Fri)

2.HolidaysThere are 20 days annual leave from 1 April to 31 March each year plus 8 Bank Holidays (pro rata for part-time staff). Staff appointed part way through a holiday year will receive a proportionate entitlement.

3.Salary

The rate of pay will be up to £7.67 per hour.

4.Pension

There is eligibility to join the BPL Friends Life Pension Scheme.

Probationary Period

All new appointments are subject to a probationary period of 6 months during which time suitability for the position appointed will be assessed.

6.Notice Period

The notice period that will operate on both sides to terminate the Contract will be one month or, on the employer side, one week for every year of service (to a maximum of 12 weeks) if this is greater.

7.Appointment

Appointments made are subject to satisfactory to the employer of a health clearance and two references.

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