ROLE PROFILE

Job Title: Management Accounts Assistant / Date role profile reviewed:October 2015 / Grade / Level:
Reports to: Management Accountant /

Department / Business Area: Management Accounts

Role Purpose:Finance professional responsible for general assistance in all areas of the nominal ledger department.
ACCOUNTABILITIES
Key Result Areas (+%) / Key Tasks / Performance Indicators/metrics
Profit /
  • Assisting with completion of month-end and year-end accounts processes with analysis of costs and investigation of variances
  • Accruals & Prepayments with reconciliation of balance sheet account including cash book accounts
  • Responsible for collating expense claims and producing monthly analysis
  • Raising and posting of nominal invoices
  • Responsible for collating Corporate Card statements and producing monthly analysis of expenditure
  • Maintaining the fixed asset register. Capitalising project costs and working with IT Director to ensure all assets are categorised correctly.
  • Checking of purchase orders raised for correct coding
  • Production of the Monthly & Quarterly Tax Returns for turnover of Gold Medal Travel Group.
  • Production of cost statements for individual areas of the company for review by senior management.
  • Analysis of monthly costs & investigation of variances to budget/forecast
  • Ad Hoc Analysis as Required including the review and improvement and working practices
/
  • Ensure accuracy of data and that any issues are investigated
  • Monthly balance sheet reconciliations produced to high level of accuracy and un-cleared items investigated & cleared quickly
  • Ensuring payments are received in a timely manner
  • Reports are produced to a high level of accuracy and within deadline for review by senior management

Operational /
  • Input to internal and external audit processes
  • Various ad-hoc reporting requirements
/
  • All audit queries are dealt with in a timely manner

Communication /
  • Maintain a good, open relationship with all Independent Finance Areas
  • Liaise and challenge different areas of the business with regards to department overhead analysis
/
  • Ensure meetings are held when necessary to highlight any issues to senior management in a timely manner

PERSON SPECIFICATION

CAPABILITIES PROFILE – leadership, management or personal skills/knowledge, qualities

Essential:
  • Working to a high degree of accuracy and attention to detail at all times
  • Excellent communication and negotiation skills
  • Self motivated
  • Customer focused
  • Numerate
  • Positive attitude
  • Ability to analyse statistics and situations with a view to building strategies
  • Ability to work cross department
/ Desirable:
  • Ability to work well both individually or within a team
  • Drives own development
  • Commercially aware
  • Self starter with a keen eye fordetailand ability to improve processes

CAPABILITIES PROFILE – technical skills/knowledge

Essential:
  • High level of skill in using Microsoft Excel
  • Ability to work to strict deadlines
  • Excellent numeracy skills
  • Willing to study to CIMA/ACCA level
/ Desirable:
  • Ability to influence and support

EXPERIENCE & TRACK RECORD

Essential:
  • Experience of working in a dynamic environment
  • Experience of working in a large diverse team
/ Desirable:
  • Experience with Sage Line 500

QUALIFICATIONS, TRAINING, PROFESSIONAL MEMBERSHIPS or ACCREDITATIONS

Essential:
  • Educated to GCSE and A-level standard grade C or above (or equivalent)
  • Previous experience in an accounting department
/ Desirable:
  • Degree in business or accounting related subject

ORGANISATIONAL INFORMATION
Direct reports: None
Interfaces with: All areas within Finance and Organisation / Resources, Scale and Scope of Role, Location and any Travel factors:
Based at Preston

Employee:______Date: ______

Manager: ______Date: ______