Denel Land Systems (Pty) Ltd Incorporating Mechem

DENEL LAND SYSTEMS (PTY) LTD INCORPORATING MECHEM

REQUEST FOR QUOTATION

FOR AN

OCCUPATIONAL MEDICAL SPECIALIST

TENDER NUMBER:DLS150602

REVISION : 00

APPROVAL SHEET

TITLE:OCCUPATIONAL MEDICAL SPECIALIST

TENDER NUMBER:DLS 150162

REVISION:00

DATE:2 FEBRUARY 2017

DEPARTMENT:SHE DEPARTMENT

CLASSIFICATION:UNCLASSIFIED

DISTRIBUTION:VIA TENDER WEBSITE OF NATIONAL TREASURY

Department - Denel (Pty) Ltd

TABLE OF CONTENTS

APPLICATION FOR A TAX CLEARANCE CERTIFICATE

INVITATION TO BID

TAX CLEARANCE CERTIFICATE REQUIREMENTS

PRICING SCHEDULE – FIRM PRICES

PRICING SCHEDULE – NON-FIRM PRICES

PRICE ADJUSTMENTS

PRICING SCHEDULE

DECLARATION OF INTEREST

THE NATIONAL INDUSTRIAL PARTICIPATION PROGRAMME

PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2011

CONTRACT FORM - RENDERING OF SERVICES - PART 1

CONTRACT FORM - RENDERING OF SERVICES - PART 2

CONTRACT FORM - SALE OF GOODS/WORKS - PART 1

CONTRACT FORM - SALE OF GOODS/WORKS - PART 2

DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES

CERTIFICATION

CERTIFICATE OF INDEPENDENT BID DETERMINATION

SBD 0

APPLICATION FOR A TAX CLEARANCE CERTIFICATE

SBD 1

INVITATION TO BID

BID NUMBER / DLS150602 / CLOSING DATE / 14 February 2017 / CLOSING TIME / 10:00
SERVICE
The occupational medical specialist should possess a variety of skills, each based on a number of abilities or competencies.
The specialist should demonstrate in practice an interdisciplinary or holistic perspective, and be able to:

Integrate perspectives and skills from a variety of disciplines in medicine, public health, management, law and social sciences, as well as in problem solving at individual, group or organisational level;
Work effectively with a range of professionals and practitioners engaged in occupational health, and
Reflect in problem solving an in-depth understanding of the institutional, legal, and ethical context of occupational, medical and occupational health problems.

This is required in order to fulfil occupational best practice, legal compliance and fit for duty assessments using established medical protocols in line with current criteria for fitness of duty.
Disability assessment, injury on duty assessments, primary health screening, diagnoses and treatment and travel medicine (risk based with knowledge of current disease prevalence and the need to have the special skill in support of the Occupational Health, Safety and Environmental program.
The Category Specialist’s role will also include transfer of skills and assisting in putting best practice principles in place.
SCOPE OF SERVICE

ACTIVITIES

Legal Status of guidelines and Code of Practice.
Administration and implementation Code of Good Practice on day to day activities with focus on mattersin these and other related areas.
Affecting health or safety of employees and other persons who may be directly affected by activities at Denel Land Systems incorporating Mechem if the Chief Inspector of Labour requires it.
Code of Practice customized to DLS requirements and practicalities must comply with any relevant guidelines issued by Chief Inspector.
Document administration.

GENERAL ORGANISATION

The Occupational Medical Practitioner shall render a comprehensive service, (Occupational health, primary health, travel medicine) to the Medical Centre at the DLS premises once per week (Tuesday) for 6.5 hours (this include both clinics).
The Occupational Medical Practitioner must be available (on call) 24 Hours, seven days a week.
The Occupational Medical Practitioner may appoint a locum in his/her position for a session or two who must be in possession of and Occupational Medical Diploma and certificate in Travel Medicine.

MEDICAL EXAMINATIONS

These include pre-placement, pre-deployment, periodic, transfer, exit and special examinations as required by management.
Attending to daily sick and injured.
Performing of statutory examinations.
Fit for Duty Assessments.
Fitness of Duty assessments using established medical protocols in line with current criteria.
Travel Medicine.
Risk based with knowledge of current disease prevalence.

DISABILITY ASSESSMENT

Assess any employee who is potentially unfit to perform work and, if declared unfit for own occupation, notify the employer and make recommendations for suitable alternative placement.
Injury on Duty and COID Administration.
Assist according to Legal Requirements.
Risk Management.
Ensure that authentic health risk assessment are conducted and reposted on.

PRIMARY HEALTH CARE

Plans and manages primary health care with ethical norms.

MEDICAL SURVEILLANCE

The medical surveillance system activities are managed in an integrated manner, including linking of occupational hygiene measurements results and the medical surveillance outcomes of employees by the occupational medical team.
The Occupational Medical Practitioner is responsible to ensure that the medical surveillance program is implemented and maintained.

MAJOR RESPONSIBILITIES

Establishing and maintaining an appropriate system of medical surveillance, considering the health hazards to which the employees are or may be exposed to, providing information that the employer can use in determining measures to:

Eliminate, control and minimise the health risk and hazards to which employees are or may be exposed; or
Prevent, detect and treat occupational diseases; and
Ensure that records are kept of medical surveillance for each employee exposed to a health hazard.
Ensure that appropriate professional assessments, diagnoses and treatment of employees undergoing medical surveillance takes place.

Ensure that Occupational Medicine Services are well equipped and take every measure that is reasonably practical to:

Promote the health and safety of employees at the company; and
Assist employees in matters related to occupational medicine.
Engages in health promotion programs to encourage workers to take responsibility for their own health.
Render emergency care services where applicable.
Advise the employer on legal and regulatory compliance on occupational medicine and health issues where applicable.
Ensure that all occupational health management systems including referral systems are in place and functional.
Assess any employee who is potentially unfit to perform work and, if declared unfit for own occupation, notify the employer and make recommendations for suitable alternative placement.
Ensure legal and regulatory compliance for all occupational medicine and health issues that the Occupational Medical Practitioner is directly responsible for.
Develop effective relationships with other team members.
Responsible for analysing medical trends based on consultation information and discusses with management.

COST SUMMARY
Services required 6.5 hours per week on Tuesdays or services can be divided into two session of 3.25 hours per session on Tuesdays and Thursdays.
ASSUMPTIONS
DLS shall provide onsite office for medical assessments.
SKILLS AND CORE COMPETENCIES REQUIRED

Qualified with MBChB qualification and be registered with HPCSA (The Health Professional Council of South Africa) as Medical Practitioner. In addition, candidates must have a post graduate qualification in Occupational Health and Travel Medicine and have 10 years previous work experience.
Excellent negotiation and communication (oral and written) skills.
Strong Occupational health , primary health and travel health and medicine knowledge.
Excellent occupational health, safety and environmental awareness.
Ability to work in a team set-up.
Ability to lead, manage and administer Occupational Health program/process.
Employer/employee relationship management.
Risk management including health, safety, environment and quality.
Ability to work and make decisions under pressure.
Advising on occupational health, safety and hygiene, ergonomics and on individual and collective protective equipment.
Advising on the planning and organization of work including the design of workplaces, the choice, maintenance and condition of machinery and other equipment, and on substances used in work.
Contributing to scientific knowledge regarding hazards to health and safety at work, by research and investigation into health and work ability problems at work, following the ethical principles attached to research work and to medical research as appropriate.

The successful bidder will be required to fill in and sign a written Contract Form (SBD 7)

BID DOCUMENTS MAY BE EMAILED TO:

DEPOSITED IN THE BID BOX SITUATED AT:

Tender Box

G6 Building (Security Office)

368 Selbourne Avenue

Lyttelton

Centurion

Bidders should ensure that bids are delivered timeously to the correct address. If the bid is late, it will not be accepted for consideration.

The bid box is generally open 24 hours a day, 7 days a week.

ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS – (NOT TO BE RE-TYPED)

This bid is subject to the Preferential Procurement Policy Framework Act and the Preferential Procurement Regulations 2011, the General Conditions of Contract (GCC) and, if applicable, any other special conditions of contract.

THE FOLLOWING PARTICULARS MUST BE FURNISHED

(FAILURE TO DO SO MAY RESULT IN YOUR BID BEING DISQUALIFIED)

Name of Bidder
Postal Address
Street Address
Telephone Number / Code / Number
Cellphone Number
Fax Number / Code / Number
Email Address
VAT Registration Nr

Has an original and valid tax clearance certificate been submitted? (SBD 2)

YES / NO

Has a B-BBEE status level verification certificate been submitted? (SBD 6.1)

YES / NO

If Yes, who was the certificate issued by[Tick Applicable Box]

An Accounting Officer as Contemplated in The Close Corporation Act (CCA)
A verification agency accredited by the South African Accreditation System (SANAS)
A Registered Auditor

(A B-BBEE status level verification certificate must be submitted in order to qualify for preference points for B-BBEE).

Are you the accredited representative in South Africa for the goods / services / works offered

[If YES enclose proof]

YES / NO
Signature of Bidder
Date
Capacity under which this bid is signed
Total Bid Price
Total Number of Items Offered

Any enquiries regarding the bidding procedure may be directed to:

Department
Contact Person
Telephone Number
Fax Number
Email Address

Any enquiries regarding technical information may be directed to:

Department
Contact Person
Telephone Number
Fax Number
Email Address

SBD 2

TAX CLEARANCE CERTIFICATE REQUIREMENTS

SBD 3.1

PRICING SCHEDULE – FIRM PRICES

(PURCHASES)

NOTE:Only firm prices will be accepted. Non-firm prices (including prices subject to rates of exchange variations) will not be considered.

In cases where different delivery points influence the pricing, a separate pricing schedule must be submitted for each delivery point.

Name of Bidder
Bid Number
Closing Time
Closing Date
Offer to be valid for / 30 / Days from the closing date of the bid.
ITEM NO / QTY / DESCRIPTION / BID PRICE IN RSA CURRENCY
** (ALL APPLICABLE TAXES INCLUDED)
Required By
At
Brand and Model
Country of Original

Does the offer comply with the specification(s)? *

YES / NO

If not to specification, indicate deviation(s)

Period required for delivery

*Delivery: Firm/Not firm

Delivery Basis

Note:All delivery costs must be included in the bid price, for delivery at the prescribed destination.

**“all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance fund contributions and skills development levies.

*Delete if not applicable

SBD 3.2

PRICING SCHEDULE – NON-FIRM PRICES

(PURCHASES)

NOTE: Price adjustments will be allowed at the periods and times specified in the bidding documents.

In cases where different delivery points influence the pricing, a separate pricing schedule must be submitted for each delivery point.

Does the offer comply with the specification(s)? *

YES / NO

If not to specification, indicate deviation(s)

Period required for delivery

Delivery: *Firm/Not firm

** “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance fund contributions and skills development levies.

*Delete if not applicable

SBD 3.2

PRICE ADJUSTMENTS

ANON-FIRM PRICES SUBJECT TO ESCALATION

1.In cases of period contracts, non firm prices will be adjusted (loaded) with the assessed contract price adjustments implicit in non firm prices when calculating the comparative prices

2.In this category price escalations will only be considered in terms of the following formula:

Where:

Pa=The new escalated price to be calculated.

(1-V)Pt=85% of the original bid price. Note that Pt must always be the original bid price and not an escalated price.

D1, D2..=Each factor of the bid price eg. labour, transport, clothing, footwear, etc. The total of the various factors D1, D2…etc. must add up to 100%.

R1t, R2t=Index figure obtained from new index (depends on the number of factors used).

R10, R20=Index figure at time of bidding.

VPt=15% of the original bid price. This portion of the bid price remains firm i.e. it is not subject to any price escalations.

3.The following index/indices must be used to calculate your bid price:

Index / Dated / Index / Dated / Index / Dated
Index / Dated / Index / Dated / Index / Dated

4.Furnish a breakdown of your price in terms of above-mentioned formula. The total of the various factors must add up to 100%.

FACTOR
(D1, D2 etc. eg. Labour, transport etc.) / PERCENTAGE OF BID PRICE

BPRICES SUBJECT TO RATE OF EXCHANGE VARIATIONS

1.Please furnish full particulars of your financial institution, state the currencies used in the conversion of the prices of the items to South African currency, which portion of the price is subject to rate of exchange variations and the amounts remitted abroad.

PARTICULARS OF FINANCIAL INSTITUTION / ITEM NO / PRICE / CURRENCY / RATE / PORTION OF PRICE SUBJECT TO ROE / AMOUNT IN FOREIGN CURRENCY REMITTED ABROAD
ZAR=
ZAR=
ZAR=
ZAR=
ZAR=
ZAR=

2.Adjustments for rate of exchange variations during the contract period will be calculated by using the average monthly exchange rates as issued by your commercial bank for the periods indicated hereunder: (Proof from bank required)

AVERAGE MONTHLY EXCHANGE RATES FOR THE PERIOD / DATE DOCUMENTATION MUST BE SUBMITTED TO THIS OFFICE / DATE FROM WHICH NEW CALCULATED PRICES WILL BECOME EFFECTIVE / DATE UNTIL WHICH NEW CALCULATED PRICE WILL BE EFFECTIVE

SBD 3.3

PRICING SCHEDULE

(PROFESSIONAL SERVICES)

Name of Bidder
Bid Number
Closing Time
Closing Date
Offer to be valid for / 30 / days from the closing date of the bid.
ITEM NO / QUANTITY / DESCRIPTION / BID PRICE IN RSA CURRENCY **(ALL APPLICABLE TAXES INCLUDED

1.The accompanying information must be used for the formulation of proposals.

2.Bidders are required to indicate a ceiling price based on the total estimated time for completion of all phases and including all expenses inclusive of all applicable taxes for the project.

3.Persons who will be involved in the project and rates applicable (certified invoices must be rendered in terms hereof)

PERSON AND POSITION / HOURLY RATE / DAILY RATE
PHASES ACCORDING TO WHICH THE PROJECT WILL BE COMPLETED / COST PER PHASE / MAN-DAYS TO BE SPENT

4.Travel expenses (specify, for example rate/km and total km, class of air travel, etc). Only actual costs are recoverable. Proof of the expenses incurred must accompany certified invoices.

DESCRIPTION OF EXPENSE TO BE INCURRED / RATE / QUANTITY / AMOUNT
TOTAL R:

** ”all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance fund contributions and skills development levies.

5.Other expenses, for example accommodation (specify, eg. Three star hotel, bed and breakfast, telephone cost, reproduction cost, etc.). On basis of these particulars, certified invoices will be checked for correctness. Proof of the expenses must accompany invoices.

DESCRIPTION OF EXPENSE TO BE INCURRED / RATE / QUANTITY / AMOUNT
TOTAL R:

6.Period required for commencement with project after acceptance of bid

7.Estimated man-days for completion of project

8.Are the rates quoted firm for the full period of contract?

YES / NO

9.If not firm for the full period, provide details of the basis on which adjustments will be applied for, for example consumer price index.

*[Delete if not applicable]

Any enquiries regarding the bidding procedure may be directed to:

Department
Contact Person
Telephone Number
Fax Number
Email Address

Any enquiries regarding technical information may be directed to:

Department
Contact Person
Telephone Number
Fax Number
Email Address

SBD 4

DECLARATION OF INTEREST

1.Any legal person, including persons employed by the state¹, or persons having a kinship with persons employed by the state, including a blood relationship, may make an offer or offers in terms of this invitation to bid (includes a price quotation, advertised competitive bid, limited bid or proposal). In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons employed by the state, or to persons connected with or related to them, it is required that the bidder or his/her authorised representative declare his/her positionin relation to the evaluating/adjudicating authority where-

-the bidder is employed by the state; and/or

-the legal person on whose behalf the bidding document is signed, has a relationship with persons/a person who are/is involved in the evaluation and or adjudication of the bid(s), or where it is known that such a relationship exists between the person or persons for or on whose behalf the declarant acts and persons who are involved with the evaluation and or adjudication of the bid.

2.In order to give effect to the above, the following questionnaire must be completed and submitted with the bid.

2.1Full Name of bidder or his or her representative

2.2Identity Number:

2.3Position occupied in the Company (director, trustee, shareholder²):

Company Registration Number
Tax Reference Number
VAT Registration Number

2.3.1The names of all directors / trustees / shareholders / members, their individual identity numbers, tax reference numbers and, if applicable, employee / persal numbers must be indicated in paragraph 3 below.

¹“State” means –

a.any national or provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act No. 1 of 1999);