Raymond Phoenix Institute Minutes

Conference Call from UOP, Stockton, CA

Sat. December 9, 2006

Below is a summary of the discussions held via conference call from UOP, Stockton, CA. Those in attendance in Stockton were RPI Directors, Sandra G. de Alcuaz, Wendi Maxwell and David Wellenbrock with guest-Nicholas Carroll and via conference were: Quincy Bragg, Greg Finnegan, Mark Hyjek, Karen Larson, Mary MacDonald, Thomas Preece Janet Sherwood and Robert Sullens.

  1. Call to Order by Wendi Maxwell at 9:02 AM and roll call of RPI members.
  1. After review of RPI Board Minutes from Sept 10, 2006 with change to note R. Sullens was absent, motion was made to approve the Minutes as distributed by Janet Sherwood with second by Mark Hyjek. Motion approved unanimously.
  1. After review, motion was made by David Wellenbrock with second by Mark Hyjek to approve minutes of the RPI Business meeting on September 30, 2006. Motion approved unanimously.
  1. After discussion regarding RPI Board membership, motion was made by Karen Larson with second by Mary MacDonald to delegate D. Wellenbrock and S. G de Alcuaz to meet with John Williams regarding his continuation as a RPI Board Director. If after discussion John Williams submits his resignation as Director then his acceptance as an Honorary RPI representative will be discussed. Motion approved unanimously
  1. Janet Sherwood reviewed RPI General Ledger (10/05-11/06) and Income /Balance sheet (11/30/06) reflecting cash balance of $5380.56. Motion to approve financial documents as presented by Robert Sullens with second by David Wellenbrock.Motion approved unanimously. Jan indicated that she will forward letter to 2006 RPI donors per IRS guidelines. Also we will contact those who have not yet fulfilled their pledge commitments (approximately $1000 due.)
  1. Various administrative matters were discussed. Motion was made by Karen Larsen with second by Greg Finnegan to approve the hiring of Joel Harris at $50/mo. to maintain/modify Raymond college website as directed by D. Wellenbrock with input from N. Carroll.Motion approved unanimously. We reviewed Raymond Database Policy and Procedures. Motion was made by Quincy Bragg with second by David Wellenbrock to accept Database Policy as submitted (by B. Bovee) with revision and authorization of up to $100/year be expended for database maintenance. Motion approved unanimously. (See attachment.) Finally, Karen Larsen indicated that she would continue in her role as administrator of the Raymond list via Gutavus.
  1. RPI members reviewed various RPI projects. In lieu of a Raymond reunion (biannually), D. Wellenbock offered his home in Lodi for an informal Raymond gathering on Sept 22 2007. Wendi Maxwell and Karen Larsen indicated their interest in addressing Raymond history/archive matters. Mary MacDonald, Quincy Bragg and David Wellenbrock will work on the Cyber-journal project. Greg Finnegan will catalog publications by alumni and faculty. Nicholas Carroll will present a discussion document on Raymond college communication. Members indicated that they will report on their progress at our next meeting.
  1. New Business: Next meeting of the Raymond Phoenix Institute will take place via Conference Call from UOP Stockton on Sat. March 3, 2007 at 9 am PST.
  1. Motion to adjourn at 10:38 am by D. Wellenbrock with second by Q. Bragg and unanimous approval.

Respectfully Submitted: Sandra G. de Alcuaz