El Dorado UnionHighSchool District

PROCEDURES FOR “NO-SHOWS”

DEFINITION: The California Department of Education defines “no-shows” as students who completed any of grades seven through eleven during the prior school year but who did not begin attending the next grade in the school to which they were assigned or in which they had pre-registered or were expected to attend in the fall.

A “no show” is a student who registered at your school but never set foot on campus once school started.

A “no show” could be a student who finished the prior school year at your school and was rolled over into the next year’s student database. It does not matter if we know where the student went to or what happened to the student prior to or after the current year, the student is still considered a “no-show”.

It is important to verify if “no shows” are dropouts or merely attending a school otherthan the school they were expected to attend.

All “no shows” must be exited from the student database. Never delete a pre-enrolled student.

The following procedure is used after attendance has been initialized to identify students in the student database whom you have either verified are attending school in another school or those who, have not shown up for classes for the first three days of schooland you have not been able to verify any other school placement.

1.“No show” students should be exited as “no shows” by the third day of school.

2.Code the Tag field in the STU screen with an N. Press Enter.

3.A prompt will come up asking you to Select Summer Withdrawal Reason (STU.SWR).Choose one of the following options:

  • For “pre-enrolled no shows”:

“Pre-enrolled no shows” are students who did not attend the current school last year. These are usually your incoming 9th graders.

  • Always use code 470, regardless if you know where the student is attending school. Any other code would indicate REAL enrollment with your school and that is not the truth.
  • Use the no show default date (will always be the day before the first day of school) in the STU.LD field.
  • For “returning no shows”:

“Returning no shows” are students who attended the school last year, but either leave during the summer or do not show up for school the following year. These are all your students who completed the previous year and did not return to the same school the following year and were expected to do so.

  • Code appropriate for their exit from the school.
  • Use any code except for code 470.
  • Use code 420 only if no other code is appropriate.
  • Use the last day of the previous school year as the students exit date (STU.LD).
  • Concurrently enrolled studentsat the secondary school will always use code 160.
  • Students that graduated during the summerand rolled into the current year should be exited in the current year database via the STU.SWR, STU.SLD, STU.HSG and STU.DG fields on the student Data 3 screen. Please see the Procedure for Summer Graduates for details.

4.Comp sites that use code 165 and Alternative sites that use a code 160 or 165, should also input the next school in the STU.SNSfield on the Student Data 3 screen. Please see the ATT.NS procedure for details.

5.Click “OK”. The STU.SWR, the STU.SLD and the STU.LD fields on the Student Data 2 screen are now populated with the data listed in 3 and 4. The student will be automatically dropped from their locker assignment, course request, class schedule and course attendance.

6. Be sure to input the next school STU.NS and the last school STU.LS.

Students who leave your school after the third day will not be considered a “no show” and should be exited from the student data base with a Leave Date, an appropriate Leave Code in the Tag field on the Stu screen (other than an “N” for “no show”) and an appropriate Withdrawal Reason on the back side of the Attendance screen.

IMPORTANT NOTE: Please see the Procedure for Re-Enrolling Students if a no show student decides to attend your school later in the school year.

  • “No show” vs. “drop out”.

A “no show” is a student who does not show up for school in a given year, even though we know that they have enrolled elsewhere.

A “no show” is not always a “drop out”.A “no show” becomes a drop out when the student has not shown up for class within the first three days of school and we do not know what has happened to the student.

“Drop outs” are defined by the California Department of Education in the attached document, Dropout Guidelines for October 2006 CBEDS.

A “no show” could be a Pre-enrolled 8th or 9thgrader, a student who left your school for another school in our district (if within the first 3 days of school), a student who died during the summer, or even a student who has been expelled during the summer.

  • Students expelled during the summer are not considered a “no show” because eventhough they were rolled over into the subsequent year, they were not expected to come to school. Follow the procedure in this manual for Tagging Expelled Students.
  • When a parent says their child will not be attending your school, for whatever reason, we must believe the statement to be true even if we are suspicious. However, keep a list of these types of “no-shows” and try to re-verify with the parent or the next school, etc. Send a list of students to the Student Services Department at the District Office if you cannot verify where the student is attending by the second week of September. The District Office will attempt to recover these students and may ask you to change the Summer Withdrawal Reason to reflect a “drop out” status. This re-designation would need to occur before Census date. (The first Wednesday in October)
  • Pre-enrolled 8th graders

Spring Pre-enrolled 8th grade studentscan be deleted in the year the students are Pre-enrolled ONLY IF THE STUDENT WILL BE ATTENDING ANOTHER SCHOOL IN OUR DISTRICT. See the procedure in this manual called “Pre-enrolled 8th Grade Students”.

Keep a copy of your Spring Pre-enrolled list in case the student returns unexpectedly.

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5.20.doc9/22/06, Revised 8/27/10, 8/23/13, 7/25/14