Dear <Insert supervisor name>:
I would like to attend EXCHANGE 2018 (the Association for the Healthcare Environment’s annual conference) to advance my own professional development, and advance our environmental services department by learning from and sharing with my peers.
EXCHANGE is an annual educational event, attended by over 500 professionals with an interest in caring for the clinical environment of care. This educational event brings together environmental services, infection preventionists, facility managers, textile, design and many other healthcare professionals to lead change in the field of environmental services, including surface disinfection, environmental hygiene and infection prevention.
The speakers are thought-leaders in the field of environmental services, who apply best practices and innovative approaches within their sessions’ content. The opportunity to network with individuals who have faced similar challenges and make valuable business connections is an immeasurable value.
I will bring back best practices and information on: new trends, products, and services to our facility. The conference takes place Sunday, September 23 through Wednesday, September 26, 2018 in Columbus, OH.
I am requesting <Insert facility name> assistance with the registration fee, travel and housing expenses incurred during the conference. The EXCHANGE 2018 offers a great return on investment for the both of us, and I have outlined the cost to attend below:
<Insert your estimated expenses in the lines below. Travel costs vary and should reflect individual costs.>
Airfare: <Insert estimated flight expenses to Columbus, OH (SAT)> $______
Hotel: $179 per night at the Hilton Columbus (For the full conference, assume a 3 night hotel stay) $______
Meals: <Insert estimated meal costs> $______
Conference registration Fee: <Insert registration fees> $______
The total costs are: <Insert total sum of all previous lines>. $______
Upon my return, I will submit a report to our organization that will include a brief summary, major takeaway concepts, or tips and action items from each of the sessions that I attended during the conference. In addition, I can provide a brief presentation or facilitate topical discussions with departmental colleagues.
I would be happy to answer any additional questions you may have, or you may visit The opportunity for me to develop relationships in the industry and grow my knowledge in <Insert topics or areas of expertise> is an investment that will result in growth for the organization. I appreciate your consideration.
Sincerely,
<Insert your name>