Dear Exhibitors

Dear Exhibitors,

Herewith we would like to inform you that the move-in to Climate World -2014 can be performed on 10 March 2014 from 08.00-19.00.

Access to the Exhibition and move-in procedure on 10 March:

We enclose to this letter the Move-in/move-out letter sample (D.O3 Form) and Power of attorney sample (D.01 or D.01A Forms), that are to be printed on the Company’s letterhead, duly stamped and signed by the Company’s CEO and to be submitted during the move-in.

To enter CEC “Expocenter” by car, the Exhibitor’s representative is to receive a free one-time entry vehicle pass at Advanced Dispatcher’s Office 2(hereinafterPDP 2), or at the Pavilion Management Office. The Exhibitor’s representative is to provide 4 copies of Move-in/ move-out letter (D.03 Form), the Power of Attorney (D.01 or D.01A Form), and the car registration plate number. The Power of Attorney samples and CEC “Expocenter” map are enclosed.

For entering Pavilion 1 please use the PDP 9 located at the sideof 1stKrasnogvardeyskyProyezd. Pavilion 1 Management Officeis located in Pavilion 1 between towers B and C.

For entering Pavilions 2 and 8 please use the PDP 2 located at the sideof 1stKrasnogvardeyskyProyezd. Pavilion 2 and 8 Management Officeis located in Pavilion 2, tower 2, on the 3rd floor.

To enter CEC “Expocentre”, the Exhibitor’s representative is to have an exhibitor badge valid for the whole exhibition period, or by one-time entry pass that can be obtained at the Access Control Departments located at the side of 1st Krasnogvardeysky Proyezd or at the side of Krasnopresnenskaya Naberezhnaya. The Exhibitor’s representative is to provide copies of Move-in/ move-out letter (D.03 Form) and a passport.

After obtaining one-time entry vehicle pass, the car is to enter CEC “Expocentre”. Please present the vehicle for a security inspection, and proceed to the loading/unloading site. The Security Officer is to make a note in the Move-in/ move-out letters.

After uploading, the Exhibitors who obtained the one-time entry vehicle passes at PDP, are to register at the Pavilion Management Office and to get a move-out note. Otherwise, the car cannot leave CEC “Expocentre”.

Vehicles should leave the Fairgrounds immediately after the exhibits and equipment areunloaded/collected.

The Exhibition can be accessed by badge only. Starting from 09:00, you can get your badges (1 exhibitor badge is provided per every 4 m2 of exhibition stand excluding double decker space) and the prepaid car passes (valid for the whole exhibition period) at the Organizers’ Stand (Pavilion 8, Hall 2). YoucanalsogetyourInvitationTicketsthere.

The small exhibits, office equipment and appliances can be hand-carried against an inventory pass to be obtained at the Pavilion Management Office. Inventory passes are issued against the completed Move-in/ move-out letter (D.03 Form).

Additional move-in of exhibitis

The exhibits/equipment can be additionally moved-in only from 8:00-9:30 AM or from 18.00-19.00 during exhibition period (including the opening day). The single entry passes for additional move-in can be obtained at PDP 2 or the Pavilion Management Office against the completed Move-in/ move-out letter and the Power of attorney.

Entry passes at set-up/dismantling

All Exhibitor employees including the staff involved in stand construction (except the drivers) are to have either a Work and Service pass or an Exhibitor badge.

If you need to provide your staff with extra entry passes for set-up period, you can get the free Work and Service passes at CEC “Expocentre” from 26 February 2014 or on the move-in day.

Work and Service passes are valid for the set-up/dismantling period only.
Work and Service passes are issued before and during the set-up period;
Stand-Building Contractors are to receive the Work and Service passes for their staff by themselves.

The Work and Service passes for set-up/dismantling can be obtained at CEC “Expocentre” by providing the following documents:

1. An Application for Work and Service Passes printed on the Company’s letterhead, duly stamped and signed by the Company’s CEO. The applications should also show the names and passport details of technicians, engineers, builders and other Exhibitor’s and Contractor’s staff involved in construction and dismantling of the exhibition stand.(D.02 Form, 2 copies);

2. Power of Attorney (D.01 Form, 3 original copies, the sample is enclosed).

Option 1. Getting Work and Service Passesin advance:

The Application for Work and Service Passes with staff listing is to be provided to the CEC “Expocentre” Management Building at 14, Krasnopresnebskaya Naberezhnaya, office 122. There the Application is to be marked as authorized. To get to the CEC “Expocentre” office, you should have a passport.

Contact person in CEC “Expocentre” (from 26 February):

Maria Pirogova, phone: +7 (495) 605-72-16, office 122

Elena Khuzina, phone: +7 (899) 795-38-05, office 125

Working hours:10:00-17:00 on weekdays, lunch break: 12:00-13:00

After getting the authorization note, you can get your Work and Service Passes at Service and Protocol Department at CEC “Expocentre” Management Building from 10-00-17-00 on weekdays. To get to the entry passes, you should have a Power of Attorney (D.01 Form).

Please note that all entry passes should be fully completed. An identity document must be produced with the pass together.

Option 2. Getting Work and Service Passes at move-in on 10 March:

The Application for Work and Service Passesis to be marked as authorized at Pavilion 2 Management Office (pavilion 2, tower 2, ground floor) on 10 March.

After the authorization note receipt, you can get your Work and Service Passes at Service and Protocol Department (Service Expo) at CEC “Expocentre” Management Building from 10-00-17-00. To get to the entry passes, you should have a Power of Attorney(D.01 Form).

Exhibitor Badges:

The Exhibitor Badges are provided by Euroexpo (1 exhibitor badge per every 4 m2 of indoor exhibition stand excluding double deck space, and 1 exhibitor badge per every 8 m2 of outdoor exhibition stand) if the exhibition participation is paid in full.

-The Exhibitor badge is valid from the first move-in day, the whole exhibition period and dismantling. The Exhibitor badges are issued in a printed form showing the holder’s name and Company name. Please submit the Organisers with the list of staff that will work at the stand during the exhibition before February, 21.

-The Exhibitor is to collect their Exhibitor badges at move-in day at the Organisers Stand in Pavilion 8, Hall 2.

-The Exhibitor can collect their Exhibitor badges in advance at Euroexpo office (35, Arbat str., 4th Floor, office 440, from 10.00-18.00 on weekdays) one week before the show, if the participation is paid in full and the List of Staff is submitted in time.

As soon as the Exhibitor Badges are ready, we will inform you by sending an e-mail (approximately one week before the show).

Keys

Keys for stand doors and/or locks for cupboards and/or showcases can be collected on March, 10 on-site at the Organisers’ Stand (pavilion 8, Hall 2) from 13:00 against the refundable deposit of RUR 500 per a key/lock.

The key return and deposit refund is available on March, 14 ONLY from 16:00-19:00.

We would like to remind you that according to the “General Rules and Provisions for Participation in the Exhibitions” all stand set-up works must be completed and the packaging material must be taken out of the exhibition pavilion on March, 11 at 10:00 AM.

Loading/unloading assistance

The trucks with load manipulator are not allowed to enter the territory of CEC “Expocentre”. You can order the transportation, loading and carrying services at “Expowestrans” company at CEC “Expocentre”, pavilion 2, tower 5. Phone: +7 (495) 605-03-27, 605-74-21, , e-mail: . Services are to be paid according to “Expowestrans” rates.

Audio and Video Equipment

Delivery of LCD panels, plasma panels, powerful projectors, loudspeaker equipment, electronic high-frequency devices and concert lighting equipment is subject to Expocentre Telecommunications Department approval (Service-Expo, next to Pavilion 4, 10-00-17-00 on weekdays).

If the mentioned above equipment belongs to the exhibitor, the approval is made free of charge. Ownership is confirmed by a copy of the TORG-12 or OS-1 commodity invoice.

Otherwise, a fee of 4700 RUR (VAT excluded) is to be paid. A penalty of 20,000 RUR (VAT excluded) is imposed for unauthorized delivery to Expocentre Fairgrounds with subsequent use of LCDs, plasma panels, high powered projection equipment, loudspeaker equipment, illuminating equipment, radio electronic equipment and high frequency devices.

Please note

When planning the advertising activities and working exhibits demonstration at your stand, please note that the sound pressure level shall not exceed 75 dB on the boundaries of the indoor stand and within 5 m of the borders of the outdoor stand. This restriction is imposed in the visitors and other exhibitor’s interests. The sound pressure level is controlled by metering equipment. The violation of this restriction is subject to penalty of 35000 RUR (VAT excluded).

Exhibits’ requirements:

If you deliver stand construction elements (well panels, carpet, decoration and construction elements), they are to be approved by ZAO Expoconsta and Fire Department No.160. For more information please contact:

ZAO Expoconsta: +7 (499) 244-08-27, 244-08-23, e-mail: ;

Fire Department No.160:+7 (499) 259-13-12

We would like to remind you that all stand set-up works must be completed and the packaging material must be taken out of the exhibition pavilion on March, 11 at 09:30 AM.

If the Exhibitor fails to observe these rules and to move-out the exhibits in time, the Expocentre reserves the right to dispatch the remaining exhibits to the warehouse of ExpoWesTrans, ZAO (1st Krasnogvardeisky proezd 14, tel.: +7 (495) 605-03-27, 605-74-21, fax: +7 (495) 605-79-35). The exhibits will be transferred to the warehouse and stored there at the Exhibitor’s expense. Transfer and warehousing of the exhibits will be charged according to ExpoWesTrans rates.

Storage for promotional materials and packaging shall not be arranged at exhibition stands. The violation of this restriction is subject to penalty by Fire Security Service.

Security

The security of the pavilion during set-up and dismantling is provided overnightfrom 20.00PM - 08.00AM.

Please note that the exhibitor holds a full responsibility for the safety of exhibits and other exhibition property from 08.00AM – 20.00PM.

Individual security for your stand in the morning from 8.00-10.00or in the eveningfrom 18.00-20.00can be ordered prior to the Show at CEC “Expocentre”. Phone: (499) 795-39-86, (499) 795-39-92, (499) 795-25-63.

Stand cleaning

Stand cleaning shall be facilitated by the exhibitor. A paid cleaning service is provided at the exhibitor’s request (Form 3).

Delivery of hot mealsto your stand (450 RUR per lunch set, VAT excluded), catering services, receptions, cocktail parties, buffets.

Contact: Anatoliy, phone: +7 (499)241-01-51, +7 (965) 396-79-07

Business trip certificates can be endorsed at Pass Offices situated at the northern and southernentrances to Expocentre Fairgrounds (CEC “Expocentre” round stamp) or at the Organizer’s Management Office, pavilion 8 Hall 2 (“Euroexpo” round stamp or “Climate World” stamp). Please ask your financial department what stamp is required by your accounting authorities.

ADMISSION TO AREA WITHIN THIRD TRANSPORT RING AND ADMISSION OF NON-RESIDENT VEHICLES:

Please do not leave your exhibits unattended during move-in, move-out and exhibition period!

Access to the Exhibition and move-out procedure on March, 14:

The move-out of exhibits by small vehicles is permitted on March, 14 from 16:00-00:00 and on March, 15 from 00.00-11.00 (mind the overnight dismantling)

The move-out of exhibits by trucks is permitted on March, 14 from 18:00-00:00 and on March, 15 from 00:00-11:00 (mind the overnight dismantling)

Car passes for move-out can be obtained on March, 14 from 12.00 as follows:

At PDP 2 or the Pavilion Management Office by providing a copy of the authorized Move-in/move-out letter (D.03 Form) and the Power of Attorney (D.01 or D.01A Form).
The Exhibitors, who obtained the car passes at PDP 2, are to register at the Pavilion Management Office and to get a move-out note. Otherwise, the car cannot leave CEC “Expocenter”.

If the Exhibitor fails to observe these rules and to move-out the exhibits in time, the Expocentre reserves the right to dispatch the remaining exhibits to the warehouse of ExpoWesTrans, ZAO (1st Krasnogvardeisky proezd 14, tel.: +7 (495) 605-03-27, 605-74-21). The exhibits will be transferred to the warehouse and stored there at the Exhibitor’s expense. Transfer and warehousing of the exhibits will be charged according to ExpoWesTrans rates.

WE WISH YOU SUCCESSFUL SHOW!

Sincerely,

Vera Shchukina

Exhibition Director

Ella Tsygankova,

Exhibition Coordinator

SAMPLE POWER OF ATTORNEYDocument D.01

Company Letterhead

To be issued in 3 copies

Power of Attorney No.

Issue Date ______

(dd-mm-yyyy)

Expiry Date ______

(dd-mm-yyyy)

Company name and address______

Hereby authorizes ______

(Full name, job title)

Passport №______

Issued by ______Issue Date ______

1.to receive from Expocentre the listed below documents for participation at Climate World 2014:

-Work and Service Passes (valid throughout set-up and dismantling only)

-Vehicle Passes

to sign other documents and perform other actions related to participation in the exhibition, including compliance with fire safety regulations, occupational safety and other regulations and requirements set by current legislation, receive and sign orders, proposals, protocols and statements of administrative offences and violations from state inspecting and oversight bodies*.

Signature of Recipient ______

Authorized Person ______

(Full name)(Signature)

Chief Accountant ______

(Full name)(Signature)

Company Stamp

* In accordance with the Russian Law No.69-FZ from 21 December1994, in case of failure to designate a person in charge of compliance with fire safety regulations at an exhibition stand the said responsibility lies with the head of the participating company personally.

For delivery driver or a person accompanying the exhibits

SAMPLE POWER OF ATTORNEY Document D.01A

Company Letterhead

To be issued in 3 copies

Power of Attorney No.

Issued date ______

(dd-mm-yyyy)

Expiry Date______

(dd-mm-yyyy)

______

(Company name and address)

______

(Payer name and address)

Bank Account No.______in ______

(Bank name)

hereby authorizes ______

(Full name, job title)

Passport No.______

Issued by ______Issued Date ______

to receive from Expocentre one-entry passes to move-in/move-out the exhibits for theClimate World -2014 Exhibition.

Signature of Recipient ______

Authorized Person ______

(Full name)(Signature)

Chief Accountant ______

(Full name)(Signature)

Company Stamp

Sample Application Letter for Work and Service passes

(Contractor’s staff) Document D.02

to be submitted in 2 copies on your company’s letterhead

To the Organisers of Climate World - 2014

Herewith we ask you to issue ______(quantity) Work Passes for our Contractor’s staff building the Stand of ______Company participating in ______Exhibition, Pavilion No. ______, Hall ______, Stand No. ______.

Staff List

(with passport details and place of residence;

non-residents must present a copy of their Moscow registration papers

No. / Full Name / Passport details (date and place of birth, passport number, issue date, registration address)
1 / 2 / 3

CEO:

______Date: “___” ______20____

Name Signature

Stamp

Expocentre Management: ______

Signature NameStamp

The entry passes for set-up/dismantling are issued at Service and Protocol Department at CEC “Expocentre” Management Building. To get to the entry passes, you should have a Power of Attorney (D.01 Form)

Sample Move-in/Move-out LetterDocument D.03

Exhibition equipment, exhibits,

stand materials and structures

to be submitted in 4 copies on your company’s letterhead

CEC “Expocentre”
To the Organisers of “Climate World 2014”

From: (Company name as in the exhibitor listing)

Pavilion #

Stand #

Herewith we apply for the permission to move-in/ move-out the below listed exhibits and stand equipment to/from Climate World -2014exhibition:

# / Exhibits / # units
1.
2.
3.
…..

We guarantee the timely removal of equipment, exhibits, packaging, bulk packages and stand construction materials.

Date: ______Signature ______First and last name:______

If you deliver stand construction elements (well panels, carpet, decoration and construction elements), they are to be approved by ZAO Expoconsta and Fire Department No.160.

The delivery of LCD panels, plasma panels, powerful projectors, loudspeaker equipment and concert lighting equipment is to be approved by Servicexpo.

Small vehicles are permitted to enter the “Expocentre” for move-in/move out from 8:00 AM, if they are carrying exhibits or constructions over 40 kg necessary for stand set-up/dismantling. Parking is permitted in the specially designed areas.

Stamp
of Expoconsta, ZAO / Stamp
of Fire Department No. 160 / Stamp of
Servicexpo

POWER OF ATTORNEY for “Euroexpo“ accounting

We would like to remind you about the necessity to provide the exhibition Organizers – “Euroexpo” LLC.with the original Power of Attorney authorizing your company’s representative to represent the Company’s interests, including signing exhibition’s Service Acceptance Acts. The Power of Attorney is to be providednot later than on the 1st exhibition day of “Climate World-2014”(11 March 2014).

Sample:

Company Letterhead

Sample wording
Contractor:
“Euroexpo” LLc
Power of Attorney
Moscow“__” ______20__
Company name and address______, represented by (CEO full name), acting on the basis of the ______
Hereby authorizes ______
(Full name, job title)
Address:______
Passport # ______
Issued by ______Issue Date ______
1.to represent the Company’s interests at“Climate World-2014” exhibition;
2.to perform all necessary actions within the present authorization: to receive documents, to coordinate works related to installation of exhibits at the stand of (Company Name).
3.to sign “Climate World-2014” exhibition’s Service Acceptance Acts issued by the Contractor – “Euroexpo” LLC.
The present Power of Attorney is valid until ______
Authorized Person ______
(Full name)(Signature)
+
CEO ______
(Full name)(Signature)
Company Stamp