Event Registration Form

Please complete one form for each planned event (including rehearsals) and return it by email to: . Please ensure you complete both pages. For queries contact Voluntary Networks by email or tel. no: 01722 424856

Information for inclusion in The Network

Deadlines for inclusion in The Network are as follows:

1st Jan for March issue, 1st April for June issue, 1st July for September issue and 1st October for Dec issue

RSCM AREA / Is this your “The Way Ahead” Senior Staff Director event? Yes/No
TITLE OF EVENT
DATE OF EVENT (including day) / START & FINISH TIMES (including times of service)
VENUE (including postcode and type e.g. church hall) / COST OF ENTRY
DESCRIPTION OF EVENT
(Please give a brief description in no more than 50 words, suitable for inclusionin The Network)
NAME OF DIRECTOR(S)
EVENT CONTACT / Name / Tel. No. / Email /Web

Information required for insurance purposes

This information is required for all area events (whether or not they are publicised in The Network). Please complete and return at least 8 weeks before the date of the event in order that any clearance procedures can be completed.

SAFEGUARDING ARRANGEMENTS
See current Safeguarding Section in the Committee Members’ Handbook
  1. Is the event targeted to under-18s?
/ Yes/ No
  1. Is this a mixed age event or one which under-18s may attend?
/ Yes/No
  1. Does the event include one-to-one contact with under-18s? (e.g. award exams)
/ Yes/No
If the answer to any of the above questions is ‘yes’, you must ensure the following are answered and actioned:
  1. Who is responsible for safeguarding at the event?

  1. Have course director, tutors and supervisors completed a Confidential Self Declaration?
  • Please provide the names, role and level of RSCM clearance for every person involved if known.
  • If not, please inform the RSCM Safeguarding Officer of those involved as soon as possible, along with contact email addresses if known.
/ Yes/No
  1. Have leaders of attending choirs/children’s groups been made aware and accepted that they are responsible for supervision on the day?
**Please ensure you have received written acknowledgement from supervisors to confirm their acceptance*** / Yes/No
  1. It is essential that unaccompanied under 18s at the event have a signed parent/guardian consent form. Has this been arranged?
  • Where will the consent forms be located on the day?
/ Yes/No
  1. Have you put in place any other arrangements? If yes, please give details.
/ Yes/No
HEALTH AND SAFETY ARRANGEMENTS
See Health and Safety Section in the Committee Members Handbook (Appendix A)
  1. Have you identified any particular risks or hazards associated with this event?
  • If yes, please provide details:
  • If so, what actions have you taken to manage them?
  • Is anyone assigned to check the venue on the day and address any hazards, if so who?
/ Yes/No
Please note - even if the venue is covered by public liability insurance, those responsible for the event should aim to make the event accessible and safe for everyone participating.

Contact details

FORM COMPLETED BY
(include name, email and telephone number)

For office use only

Date received:
Date added to website:
Date forwarded for Network:
Date passed to SG:
Date SG checks completed:
Page 1 / Events may be cancelled if appropriate arrangements are not in place
October 2017