Staff Award of ExcellenceNomination Package – STEP 2

Deadline Date: June 30, 2017

Overview

The purpose of the Staff Award of Excellence is to recognize an Administrative/Technical and a Professional/Managerial staff member who have made outstanding contributions in their roles during the past year and who have achieved excellence in demonstrating UOIT’s core competencies.

An Awards Selection Committee will be established following the close of nominations. The committee will be chaired by a representative from Human Resources and comprised of representatives from the Administrative/Technical, Professional/Manager, Senior Administration, and Academic employee groups.The Awards Selection Committee will select a winning from each category subject to approval by the President.

The Core Competencies are as follows:

1. Service Focus2. Results Oriented 3. Integrity and Accountability

4. Collaboration5. Communication6. Adaptability

Guidelines for Completing Nomination Package:

  1. Refer to the definitions provided on the list of Core Competencies and use as a guide when completing the Nomination Package.
  2. It is highly recommended that if there is more than one person nominating an employee, that one person be responsible for coordinating the completion of the Letters of Support and the overall submission of the Nomination Package.
  3. Letters of Support may be up to a maximum of one page per each competency.
  4. A person can complete more than one Letter of Support but only one letter for each Core Competency is to be included in the overall Nomination Package.

Nomination Instructions:

  1. Provide six (6) Letters of Support that include descriptive and concrete examples as to how the employee demonstrated outstanding contributions in relation to the Core Competency that the letter is supporting.
  2. The Nomination Package must include the STEP 2 Nomination Form and the six (6)Letters of Support.
  3. Nomination Packages must be received by June 30, 2017 and delivered by email to or in a sealed envelope marked confidential to:

Chair, UOIT Awards Selection Committee,

c/o Human Resources
Questions: Please contact Beth Partlowat ext.6216 or .

Staff Award of Excellence Nomination Form

Nominee Name:
Nominee Position Title:
Employee Category: Administrative/Technical□ Professional/Manager □
Faculty or Department:
Nominator Name(s)
(insert additional rows if required) / Title / Faculty or Department

UOIT Staff Award of Excellence
Letter of Support Form

Nominee’s Name: ______

Letter of Support Written by(provide name and title):

______

  1. Service Focus

Award Criteria:

  • Adheres to the University’s Vision, Mission and Values to advance the highest quality experience.
  • Works effectively and cooperatively with all stakeholders to foster on-going mutual respect and trust.
  • Demonstrates an attitude of interest and care and approaches each situational with a positive outlook. Shows respect for the diversity of our community.
  • Anticipates and responds to the needs and concerns of others.

Describe in one page or less, how the nominee has made outstanding contributions based on the above criteria and provide specific examples.

UOIT Staff Award of Excellence
Letter of Support Form

Nominee’s Name: ______

Letter of Support Written by (provide name and title):

______

  1. Communication
  • Listens and interprets verbal and non-verbal inputs in order to ensure thoughts are ideas are understood.
  • Determines what information is to be communicated, when and to whom.
  • Organizes a response based on an awareness of content and intended audience.
  • Shares information, seeks feedback from others, and provides appropriate follow-up to ensure understanding if both the message and its intent.
  • Expresses ideas respectfully and shares information in a clear and concise manner using the appropriate mode of communication.

Describe below in one page or less, how the nominee has made outstanding contributions based on the above criteria and provide specific examples.

UOIT Staff Award of Excellence
Letter of Support Form

Nominee’s Name: ______

Letter of Support Written by (provide name and title):

______

  1. Integrity and Accountability
  • Pursues goals, objectives and commitments in an ethical manner.
  • Meets job expectations, takes personal responsibility for outcomes and makes decisions based on sound judgments.
  • Identifies implications and works to minimize any negative effects by developing contingencies or alternatives when commitments cannot be met and involves and/or alerts those affected.
  • Uses resources (intellectual, material, time, technological) in an efficient and

cost-effective manner.

Describe below in one page or less, how the nominee has made outstanding contributions based on the above criteria and provide specific examples.

UOIT Staff Award of Excellence
Letter of Support Form

Nominee’s Name: ______

Letter of Support Written by (provide name and title):

______

  1. Adaptability
  • Responds in an open and receptive manner to changes in the work environment or work demands.
  • Adjusts methods and approaches to effectively carry out tasks in a situation of ambiguity and uncertainty.
  • Adjusts style to respond appropriately to different and changing circumstances.
  • Responds appropriately to different personal styles to provide positive and constructive input.
  • Embraces changes and demonstrates a willingness to learn new technology and processes.

Describe below in one page or less, how the nominee has made outstanding contributions based on the above criteria and provide specific examples.

UOIT Staff Award of Excellence
Letter of Support Form

Nominee’s Name: ______

Letter of Support Written by (provide name and title):

______

  1. Collaboration
  • Works with others and builds effective relationships to accomplish common team goals and objectives.
  • Shares ideas freely and openly. Receives input from others.
  • Recognizes when compromise is necessary while working towards consensus with a focus on outcomes which reflect the collective need.
  • Accepts responsibility for his/her role as an effective participant.

Describe below in one page or less, how the nominee has made outstanding contributions based on the above criteria and provide specific examples.

UOIT Staff Award of Excellence
Letter of Support Form

Nominee’s Name: ______

Letter of Support Written by (provide name and title):

______

  1. Results Oriented
  • Demonstrates an ability to focus time and effort in a timely manner.
  • Works towards agreed-upon goals and objectives in a timely manner.
  • Sets priorities to constructively address the specific needs of stakeholders and ensures timely delivery.
  • Stays focused and balances changing or competing priorities and responsibilities.

Describe below in one page or less, how the nominee has made outstanding contributions based on the above criteria and provide specific examples.