Day 1 – Flooring Business Management Agenda forOctober 10, 2017

9:00 AM Initial Install

  • RM Start Installation and Setup – See handout-1
  • E-mail - See Email Supplemental handout-2
  • Output to Excel
  • Printers –New Fox It printing
  • How to get help & documentation – Navigation pane
  • Logo Setup – New Logo Maintenance and Footer Logos
  • Clear Locks

Sales Processing/Management Features

  • Leads Module New –Master Lead Report
  • Quote & Order Entry – Manage Quote and Order Workflow – See handout-3
  • New Quote Follow-up dateSee Handout-4
  • Customer Maint – NEW SEARCHES - Required fields & Contacts – Now required on old customers.
  • Job Search screen/Filters and sortsNew – Job/address
  • Catalog search capabilities
  • Line item – View last price
  • Job History-Order Entry New
  • New - Audit-Line Item Audit Details View/Print – Mass audit and header audit
  • Associated product Order Entry- See handout-5
  • Line Bundling(new – works with Associated Products) – See handout-6
  • Alternative Fright Presentation - See handout-7
  • Auto-compute Pad – See handout-7
  • Over The Counter Sales – See handout-8
  • Required Info QuestionsNew – By catalog item – See handout-9
  • New Copy function
  • New salesreps “only show own work”
  • Setup Review of optional functionality related to order entry

E-Docs

  • Sales – Quotes/Orders/Templates
  • Catalog - Purchase Orders - AP Open Items
  • Installer/Customer/Vendor Maintenance
  • User Controls

Purchase Orders & Receiving

  • PO’s generated from job
  • Centralized purchasing
  • PO Search Screen/Sorts & Filters
  • New – Receiving Reports
  • NewEnhanced Cost
  • New Order entire PO
  • New B2B PO Shaw Demo
  • New warning on over receiving
  • PO Receipt Adjustments & Audit Report
  • Receiving From search or from PO
  • Receive entire PO
  • Receiving report – daily procedure
  • PO Cleanup & regular procedures to manage PO’s

Day 1 – Flooring Business Management Agenda Continued

Work Orders & Installation

  • Work Orders & Installation
  • Standard work order
  • Partial Shipping
  • Material Returns to Job or Stock (Irregular Rems)
  • Work Order Instruction Sheet
  • Work order options for printing pay
  • New Work Order Doc
  • Preview – New Work Order screen

Scheduling & Web Dashboard

  • Accumulator Code Setup/Explanation
  • Install date in job – AM/PM/Customizable – Switch to Require
  • New Multi-Day install – See handout 10
  • New warning on today/yesterday install
  • New View Install Schedule from Order Entry
  • Drill down, assign installer, change JStat, etc.
  • Web Calendar w/installer access –new

12:00 PM– Adjourn Flooring Business Management Session - 12:00 PM – 1:00PM Lunch on your own.

Commercial Specific Features

  • Estimating system demo
  • Integration into RM quote
  • Commercial Bidding/Quotes (maintains cost in PO)
  • Add Multiple Quotes to a Job
  • Setting Budget
  • Budget vs. Actual reporting summary and detailed
  • WIP – Regular and Owner’s

Property Management Specific features

  • Property Management Template Setup
  • Changing Products across multiple templates
  • Auto-Select usage
  • Template reports – E-Docs, Portal, Pricing, cost, all print to excel
  • New – add line across multiple templates
  • Management Company tie-in and reporting
  • New – Quick Order
  • Auto-email
  • Web Portal

B2B – Pricing/Purchase Orders – See B2B Vendor list & Product Codes for current list-11,12,13

  • B2B Imports – Viewing, Tagging, Accepting Name changes
  • B2B Imports-New Vendors

Tech update

  • Browser Access
  • API

Preview of New Support Process

  • Submitting tickets
  • Self Help Section
  • Tracking Tickets

Sales Analysis/Key Management Reports- See Top 5 Reports handout-14

  • Top Reports – JC Margin, Detailed JC, WIP
  • Comparative Sales Analysis – See Sales Analysis handout-15
  • Departmental Audit – See Handout-16

Pricing Your Samples & Various Special Pricing

  • NewProduct Pricing/Margin Pricing/Scale Margins
  • Marking Sample Products - Avery Label Wizard
  • Special Pricing-Customer Pricing Level/Labor – See Special Pricing Hierarchy handout-17
  • All New Special Pricing Module
  • Pricing By Customer Types-Setup in Customer Mtc.
  • Special Catalog Mtc-Enter Freight/Overbill as a Percent
  • Advanced Catalog Cleanup – See handout-18

Marketing from RollMaster

  • Getting required information – Company Control switch
  • Customer Master Listing to Excel
  • Email addresses transferred to email or email marketing program
  • Job Search & Install Schedule print to Excel now has emails
  • Master list to Avery labels

Inventory/Catalog/Pricing Management

  • Product Code Mtc
  • New Product Code and Catalog auto-prompt questions
  • 4 User Defined Options – track rebates, displays, green products
  • New force note prompt
  • New credit memo security inventory and age
  • New view pointer record audit from right click
  • New – A-J Product Pricing from Catalog
  • New – B2B Web Services
  • New – Inventory Move
  • 12’ to 6’ Vinyl splitting – Now on audit
  • Using a Job for Inventory Adjustments vs. adjusting in inventory
  • Inventory Valuation-update inventory live on report, view pointers-Excel Macros
  • New Inventory module screens, all graphical reporting. New BC reports
  • Inventory Listing for Items w/available qty/stocking/non-stockingNew Assoc Products
  • Inventory Usage Report – See handout-19
  • New – Inventory Assignment Ranking
  • New Multi-bin Locations Setup and ImplementationSee handout-20
  • New Triton handheld
  • Bar-coding demonstration – Physical Inventory, Bin changes, Misc
  • Cut Sheet

ChargeItPro – Demonstration and Q&A

5:00 PM Adjourn Meeting – Day 1 Flooring Business Management Session

Day 2 – Accounting Agenda for October 11, 2017

9:00 – Invoicing best practices

  • Verification steps before invoicing
  • Review JC View/Print
  • Ways to find jobs that need to be invoiced
  • Job costing
  • Timing of Job costs affecting financials

Accounts Payable

  • Purchase Order Review
  • AP Received Not Invoiced Report
  • New – All items clear independently
  • Hold Status
  • Hand Checks
  • Vendor Statements
  • Delete * Vendors
  • How to find detail after deleted
  • New – Delete by date
  • Payment Plan
  • Open Invoice Listing Report Review
  • Recurring A/P
  • Vendor Setup
  • New – Multiple freight bills (Brokerage, Freight 1 & Freight 2)
  • New – Post freight in lump sum across entire PO (or A/P)
  • New – Enhanced Cost – LCF – Landed Cost Factor
  • New – EFT
  • New – Positive Pay

Inventory Reconciliation

  • Inventory Valuation vs. General Ledger
  • Cycle counts vs. Inventory Counts
  • Company/User controls to consider
  • When PO Receipt Adjustments cannot be used
  • Audit Report Review
  • Comment templates
  • Credit Memo Adjustments
  • Inventory Purge
  • Inventory Valuation Review
  • Monthly Inventory Reconciliation

Accounts Receivable

  • Customer Payment Register
  • 3 Ways to affect a customer’s accounts
  • NSF checks or credit card chargebacks
  • Write off bad debt
  • How to apply a payment to more than one customer
  • How to delete a payment
  • How to find a customer credit that is not on the CPR
  • A/R Aging Report Review
  • A/R Notes

Lunch - 12:00 PM – 1:00PM Lunch on your own.

Installers

  • Installer set up best practices
  • New – Installer Payables by invoice date/install date
  • Installer Retainage
  • Installer Loans
  • Installer Accounts Receivable
  • Managing installer documents
  • Inactive installers
  • Installer Listing Report
  • User control to limit retainage and loan adjustments

General Ledger

  • Journal entry best practices
  • New – Reuse Journal Entries
  • One sided journal entries
  • Review of posting reports
  • New – Income Statement by Month
  • Annual trial balance
  • Balance sheet reconciliation
  • Period vs. date
  • As of Reports
  • Where to look if Aging reports do not match balance sheet
  • Prepaid expenses
  • Sales tax reconciliation to balance sheet
  • What to do when the trial balance is out of balance
  • New - Date Driven Period General Ledger
  • New – GL Budgeting
  • Multiple budgets
  • User importable budgets

Bank Reconciliation

  • Daily soft close
  • How to find GL out of balances
  • Bank rec clean up
  • Options tab

Credit Card Reconciliation

  • Methods
  • Import data
  • Spreadsheet and journal entries
  • Reconciling account in RollMaster
  • How to handle inventory paid with credit card

Day 3 – Accounting Agenda for October 12, 2017

Month End

  • Month End best practices
  • Month End checklist
  • Default period change vs. hard close of period
  • Use Sales Invoice Period for JC Journal system control setting (SC2)
  • When to do hard close of the month
  • Printing month end reports
  • When to do month end process
  • Change of dates/periods when invoicing jobs
  • Revenue vs. Expense discussion
  • Financial Reporting
  • Formatting
  • Verifying accounts
  • Summary reports for vendors
  • Verifying accuracy of financial reports

Claims

  • Best practices
  • Management of claims

System Review

  • Overview reports for checks & balances

Lunch - 12:00 PM – 1:00PM Lunch on your own.

Questions & Answers

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