TENDERNOTICE NO. : ______
DATE & TIME OFOPENING TENDER (Pre-Qualification bid only):
August 28th,2017at11:30am.
LatesttimeanddateforreceiptofPre-qualification,TechnicalandCommercial
bids:August 25th,2017at 3:00pm.
NAME AND ADDRESSOFTENDERER : TheChief Technology Officer,
The Press Trust of India Ltd.
1st Floor, PTI Building,
4- Parliament Street,
New Delhi - 110001
TENDER PURHCASEDETAILS:
Rs. 500/-(for theTenderDownloaded from internet)DemandDraftNo. ______Dated______in favour of “The Press Trust of India Ltd.”
, , HT, Hindustan, Mint
EARNESTMONEY DETAILS:
Rs 30,000/-ByDemandDraft* No. ______dated ______
NameofBank
The Press Trust of India Ltd, New Delhi.
, , HT, Hindustan, Mint
TENDER DOCUMENT FOR:Enterprise Resource Planning (ERP)
System
LAST DATEFOR RECEIPT OF TenderAugust 25th2017at3:00pm
DATE & TIME OFOPENING PRE QualificationBid August 28th, 2017at 11:30am
PRICERs500/-
Tender for the supply of / Supply , Installation ,Testing and Commissioning Module wise ERP SystemQuantity / As specified
Delivery Place / The Press Trust of India Ltd.
Duration of Supply / 45 days
Earnest Money / 30,000/- (Thirty Thousand Only)
Signature of the Applicant with Seal
The Press Trust of India, Delhi
INVITATION TO BID
On behalf of The Press Trust of India Ltd., sealed tender is invited for the standard ERP software with complete solution. The details of the Tender are given in the schedule below:
1.Tender No & Date : ______
2.Issue of Tender Forms:
3.Due Date (Closing Date) :25th August, 2017 Till 3:00 pm
4.Opening of Tenders : 28th August, 2017 at11.30 am
5.Description of item : ERP System as mentioned in the document
6.Delivery period : 4 months from the date of confirmation of order.
7.Warranty : Required as per the document
8.Performance Bank : 10 % of the Contract value which should be Guarantee
/Security valid up to 120 days from the date of Deposit
expiry of Warranty / Guarantee.
9.Correspondence :The Press Trust of India Ltd, 1st Floor, PTI Building,
4, Parliament Street, New Delhi -110001
10.Paying Authority : The Press Trust of India Ltd. Delhi
The tender will be governed by the “Instructions to the Bidders” as per Annexure-I; and other terms and conditions as per the tender document.
Two Bid Systems shall be followed for this tender. Tenderers should take due care to submit tenders in accordance with requirement in sealed covers as specified.
Date:17thAugust, 2017 CTO
Press Trust of India,
Delhi
The Press Trust of India, Delhi
“Please carefully go through this document and ensure compliance. Non-compliance of any one of the conditions may make your offer invalid.”
Tenderer’s Reference No.………………… / Date:1. / Application for the supply
2 / Name of the Tenderer
Address
3 / Telephone No. / Fax No.
Mobile
4 / Status of the applicant
(Whether manufacturer/authorized Indian stockist/dealer)
5 / Manufacturing license No. & date
6 / GST No. & date
7 / Income Tax PAN No.
8 / ISO/ISI award letter No.
(in case it is awarded to the firm)
9 / Turnover: 2014-2015
2015-2016
2016-2017 / Rs………………………. Rs………………………
Rs………………………
10 / Details of Clients (to be enclosed)
11 / Detail of single largest order complied during last year
(a) Name of client & address
(b) Amount
12 / Indicate whether after-sales service available (especially in Delhi)
(a) No. of Engineers and other Technical Staff
(b) No. of Vendors
(c) No. of Service Stations and their locations
13 / Please enclose separately the technical specification off the product for which tender rates are submitted
PLEASE ATTACH THE FOLLOWING DOCUMENTS: -
1.Manufacturing license from appropriate authority
2.Authority letter from the manufacturer in case of dealer / partner
3.GST registration certificate
4.StateGST registration certificate if any
5.Latest sales tax return
6.Year-wise turn over for the last three years supported by pertinent portion of balance sheet duly authenticated by C.A/ Competent authority
7.Terms & conditions duly signed by the tenderer
8.Any other literature or information the applicant desires to furnish
9.List and brief description of ERP projects undertaken in last three years with documentary proof.
10.A concept plan including the brief proposal and the strategies of development for the ERP and its software for THE PRESS TRUST OF INDIA.
11.Application form
12.Copy of certificate of registration of the firm
13.Copy of PAN
14.Copy of the company profile
15.Any other documents for strengthening the proposal
NOTE:
Before sending/submitting the application, the applicant should read carefully the attached general terms & conditions.
GENERAL TERMS & CONDITIONS
1.Sealed tenders are invited by The Press Trust of India Ltd, for supply of “Supply, Installation, Testing and Commissioning Module wise ERP System” (As per Appendices A)
2.The last date for tender submission is 25thAugust, 2017 up to 3:00 pm and will be opened on 28thAugust, 2017 at 11:30am. The tender received after the due date and time will not be accepted.
3.The sealed tender must have two sealed envelopes in it, one envelop should have Technical bid and second envelop should have Financial bid. The sealed covers should have clear marking as “Technical bid” and “Financialbid”.
4.The technical bid will be opened first on the due date and financial bid will be opened later for those tendered which qualify in technical bid.
5.Each tender is to be enclosed in a sealed envelope duly super scribed “Tender for the Supply, Installation,Testing and Commissioning Module wise ERP System”. The tenders should be addressed to the CTO, The Press Trust of India Ltd, 1st Floor, PTI Building, 4-Parliament Street, New Delhiand should also bear the address of tenderer.
6.Rates quoted must be F.O.R. The Press Trust of India Ltd, Delhi.
7.Supply of the goods is acceptable on bill basis only. R.R. or documents through bank are not acceptable.
8.Payment shall be made after successful installation of the Product.
9.Tender documents must be submitted consisting of notice inviting tender, tender form, general terms & conditions of supply, schedule of quantities duly filled, completed & signed by the tenderer.
10.The tender should be submitted along with a DDas Earnest Money in favour of The Press Trust of India Ltd. Delhi. Tender without proper earnest money shall not be considered. Earnest Money deposited earlier, if any, shall not be considered.
11.Bid Security will be liable to be forfeited, if the tenderer withdraws or amends/impairs or derogates from the tender in any respect within the period of validity of his tender.
12.The Earnest Money Demanded (EMD), so deposited with tender, will be treated as performance security at least for 45 days.
13.The purchaser has the right to forfeit performance security in case of any breach of contract committed by the supplier.
14.The supplier will have to attach a certificate to the effect that the material to be supplied will be of the specifications conforming to the standard of the item specified in the attached schedule.
15.Supply of ordered material should be/is required to be completed within stipulated date/time from the date of issue of purchase order, failing which THE PRESS TRUST OF INDIA reserves the right to forfeit the Bank PerformanceGuarantee and cancel the order. However, in genuine cases, permission may be granted.
16.The supplier should quote clearly in figure and in words the rate and amount quoted by him. The amount of each item should be worked out and requisite totals given including all charges F.O.R. destination.
17.Trade/Sales Tax/VAT or any other tax or other charges on the material, which has not been mentioned while quoting their rates, shall not be paid by THE PRESS TRUST OF INDIA under any circumstances.
18.The tenderer should enclose the recent copies of the purchase order. If the tenderer has supplied the tendered items at the cost below the quoted rates in the recent dealing, then the tender will be automatically cancelled and EMD will be forfeited.
19.The terms & conditions given by the supplier will not be binding on PTI. Conditional tenders shall be rejected at the sole discretion of the competent authority of PRESS TRUST OF INDIA.
20.The manufacturer should mention their address of manufacturing unit so that the site may be inspected, if required.
21.In case of supply order being placed on you: “As time is the essence of this order, the date of delivery should be strictly adhered to; otherwise, THE PRESS TRUST OF INDIA reserves the right not to accept delivery in part or full and claim the liquidated damages at the rate of 1% per week subject to a maximum of 10% of total value of the supply order.”
22.A tenderer shall not submit more than one tender for the same set of schedules.
23.The tenderer shall, at all times, assure the purchaser, at no cost to the purchaser, against all third party claims of infringement of patent, trademark or industrial design rights arising from the use of the goods or any part thereof, with respect to the goods quoted by the supplier in his offer.
24.The tender so submitted shall be governed by the laws of India and be interpreted in accordance with such laws.
25.In case of any dispute arising in process of the tender, the matter shall be referred to the sole arbitrator who in such cases shall be the CEO, The Press Trust of India Ltd. and whose verdict shall be binding on both the parties.
26.The tenderers may be called for technical discussion by the purchase committee duly constituted or nominated by the CEO.
27.The tenderer must supply the goods/items according to the specifications given in the tender.
28.The acceptance of a tender will rest with The Press Trust of India who does not bind itself to accept the lowest tender and reserves itself the authority to reject or partially accept, any or all the tenders received without assigning any reason.
29.The Press Trust of India reserves the right to place order for the scheduled quantity and/or part thereof.
30.Tenders are likely to be rejected in case the same are not conforming to the laid down terms and conditions.
31.The tenders may be dropped at Reception at 1stFloor PTIBuilding by due date & time. The tender may also be sent or submitted through post or courier. The tenders received after the due date & time are liable for rejection. The Press Trust of India shall not be responsible for receipt of tenders after due date, due to postal delays or any other reason whatsoever.
32.The validity of rates shall be 120 days from the date of opening of technical bid/offer.
33.The supplier should invariably incorporate guarantee/warranty clauses in his offer wherever applicable. While incorporating guarantee/warrantee clause, nature & duration should be specifically mentioned.
34.If during the currency of the contract, the price(s) of the contracted stores falls, the supplier shall have a binding to charge the prevailing lower rates against the higher contract price. However, the purchaser is not liable to compensate the supplier for any hike in the contract price during the contract period.
35.Free replacement will be made against defective/damaged supplies by the firm/supplier at their own cost & risk.
36.Supplies will be strictly as per brand/specifications as specified in the purchase order. Container and product must bear the same brand name, lot no., batch no., date of manufacturing and date of expiry, etc., as the case may be. Substandard supplies shall be rejected outright and the supplier shall be held responsible to make the goods loss so incurred and The Press Trust of India shall take necessary action against the firm/supplier, as deemed fit.
37.The consignment shall be booked always in favour of the consignee only and as per instructions mentioned in the purchase order.
38.In case the due date is declared holiday, the tender shall be opened on the next working day at the same time.
39.The tenderer must ensure that all the entries are made by one person, using same ink and without any cutting and overwriting. If there is any cutting, it should be countersigned.
40.Experience The firm should have undertaken at leastten ERP projects and preferably at least two projects may be from Media. The supporting documents should be enclosed.
41.Support: The firm should have experience in providing functional and technical support and in program management.
Performance guarantee / Security deposit
The selected consultant / vendor shall be required to furnish a Performance / Security Deposit equivalent to 10% of the contract / agreement value (Purchase order value), in the form of an unconditional and irrevocable bank guarantee / DD / FD from a scheduled commercial bank / Nationalized bank in India in favour of “The Press Trust of IndiaLtd. Delhi” for the entire period of contract / agreement plus 120 days as claim period. The bank guarantee / DD / FD must be submitted after award of contract but before signing of consultancy contract / agreement. The successful bidder has to renew the bank guarantee FD on same terms and conditions for the period up to contract including extension period, if any. Performance Guarantee / Security Deposit would be returned only after successful completion of tasks assigned to them and only after adjusting/recovering any dues recoverable /payable from/by the contender on any account under the contract. On submission of this performance guarantee and after signing of the contract/agreement, demand draft submitted towards EMD would be returned in original.
Signature of Issuing Authority
I have read the above terms & conditions and the instructions attached herewith and understood them carefully and agree to abide by the same.
Signature of Tenderer with Seal
Instructions to Bidder Prequalification criteria for the applicants:
1.General
a.The company should be a product vendor and should be one-stop solution for the development, implementation and maintenance of the product
b.The company should be a registered IT/ITES company/ firm and should be in business for IT consultancy services for last 3 years.
c.Applicants shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by the Government of India ("GOI") / State governments / Regulatory agencies.
2. / ExperienceShould have undertaken at least Ten (10) ERP projects and at leasttwo (02) projects may be from Media.
3. / Support
Experience in providing functional and technical support and in program management.
4. / Professional certification(s)
The applicant agencies should have been engaged in the concerned business in a proficient manner.
THE TENDER PROCESS:
The tender should be submitted in TWO BID FORMAT (Technical Bid and Commercial Bid). These two bids must be sealed separately and both the bids to be submitted in a separate sealed envelope (main envelope) mentioning “Tenderfor ERP System”. No commercial information to be submitted in the technical bid.
Technical Bid: Following documents / certificates / proposals to be attached
1. Company
Interested companies / firms should submit their proposal (how the company plans to implement the said project at PTI Delhi) in the technical bid in printed form duly authenticated (The total size of the response, including annexure, should be less than 40 pages with a font size of 12, Arial with line spacing of 1.5). In addition to this, other copies of necessary documents & certificates as mentioned above to be attached in the technical bid. Each page of the tender document (purchased/downloaded) is to be signed by the authorised person of the company with company stamp which indicates that the company agrees to all the terms & conditions of the Institute for the said ERP system. The tender document should be submitted to the address mentioned below up to25thAugust 2017 till 3:00 PM
The sealed tender (Technical bid + commercial bid) must be submitted to:
CTO, Press Trust of India, 4- Parliament Street, New Delhi - 110001
The ERP tender will be opened on 28thAugust, 2017 at 11:30 AM in the Seminar Room of ThePress Trust of India, Delhi.
COST OF PROPOSAL
The Applicant shall bear all costs associated with the preparation and submission of its response to ERP Tender or Proposal, and be responsible or liable for these costs, regardless of the conduct or outcome of the selection process.
DISQUALIFICATION
PTI, Delhi, may at its own sole discretion, at any time during the tender process, disqualify any applicant from the said tender process, if:
a.The response to the said tender was submitted after the deadline.
b.The Applicant has made misleading or false representations in the forms, statements and attachments submitted in proof of the eligibility requirements
c.The Applicant has exhibited a record of poor performance such as abandoning works, not properly completing the contract, inordinately delaying completion, being involved in litigation, or financial failures, etc
d.The tender was not accompanied by required documentation.
e.The contenders failed to provide clarifications related thereto, when sought.
f.Information which would have entitled PTI, Delhi to reject or disqualify the contenders, or Consortium members becomes known after the Applicant has been qualified, PTI, Delhi reserves the right to reject the Applicant at that time or at any time after such information becomes known.
g.The Applicant is found to canvass, influence or attempt to influence in any manner the qualification or selection process, including without limitation, by offering bribes or other illegal gratification.
h.Notwithstanding anything written above or elsewhere, PTI, Delhi may disqualify the Applicant or the entire Consortium for any of the reasons set out above, even if it applies in respect of only one member of the Consortium.
OTHER CONDITIONS
PTI, Delhi at its sole discretion, reserves the right whether or not to respond to questions raised by Applicants or provide written clarifications. No verbal response to a clarification request shall be construed as amending this tender document. Nothing in this section shall be taken or read as compelling or requiring PTI, Delhi to respond to any questions or to provide any clarifications. No extension of any deadline will be granted on the basis or grounds that PTI, Delhi has not responded to any question or provided any clarification. The Identified vendor / Firm / (all members in case of a Consortium) shall furnish the information in English. The parent company of any subsidiary company, which is seeking qualification on the financial strength of its parent, would have to give a written undertaking that it would bear all financial liabilities of the subsidiary with regard to this ERP. The parent company of any subsidiary company, which is seeking qualification on the technical strength of its parent, would have to give a written undertaking that its technical capabilities/ resources would be available to the subsidiary company as and when required.