Canyon Creek Home Owners Association–

Board of Director’s Minutes

Date: February 8, 2016 Place: Ebby Halliday Office, Plano

Present: See attendance below

Visitors: Alec Carman, Kelsey Koger, Jennifer Koger, Josh Koger, Karl and Kathy Voigtsberger, Nancy Sowards, David and Donna Dinsmore, Cathy Wartzbaugh and Darin Wolfe

  1. President (Jeremy Thomason)
  1. Meeting was called to order at 7:10 p.m.
  1. Welcome and introduction of new webmaster – Darin Wolfe. Jeremy also acknowledged the visitors from the neighborhood and each Board member introduced themselves and their title on the Board.
  1. The Minutes from the January meeting were approved by Susan Kassen and seconded by Richard Luttrell.
  1. UTD Neighborhood Event Recap – Suzie Kuddes, Chip Pratt and Jeremy Thomason attended the Community Appreciation Event and our HOA was recognized and received a plaque.
  1. Goals – All Directors who have not yet submitted goals to Jeremy, need to do so asap.
  1. Coffee with the Council Prep – Date is 2/24 at 7:00 p.m. at Canyon Creek Country Club. It was suggested that we submit a list of questions to set the stage for the attendees to begin their questions. Our goal is to have questions on hand, but not to dominate. The bobcat situation will certainly be a topic.
  1. Bobcat Situation – The residents got to speak for about an hour about their respective experiences with the bobcats, and passed out maps of Bobcat and human encounters. They encouraged us to put pressure on the city to add and monitor the traps. Jeremy stated that we did research with animal control and talked to the mayor and the city Council members. This is a problem in Plano, Garland as well as Richardson. Kerry talked to Don Magner to found out how many cats have been caught. Bill Alsup, Health Director, claimed that 4 had been trapped. A meeting was planned for that week to meet with city officials and a professional bobcat trapper, who was Kerry Gaines’ contact.
  1. President Elect (Matt Fulgham)
  2. Regarding the Charitable Contribution Policy - Matt suggested a 2 prong approach – Best practices, which some members complain it doesn’t benefit all members. Second prong is Emergency (crisis) care, which requires a consensus on amounts and how to define a disaster. Perhaps our role is to broadcast the needs on sites such as GoFundMe. We need to define criteria for what constitutes a crisis and how to spend charitable dollars. The funds all need to stay in Canyon Creek. Matt will try to tie into our mission statement.
  3. Matching Funds – City has funds ($50K), earmarked for projects that haven’t started yet. Matt, Kerry and Susan will meet with Dan Baker to discus projects. We need to come up with a Master Plan.
  1. Communications Report (Suzie Kuddes)

Mail Chimp – In order to keep content accurate, Jeremy needs to approve first before distribution. Aim is not to send out more than one a week.

  1. Crime Watch Report (Warren Caldwell)
  1. Warren is trying to define the role of crime watch and to align with the Richardson Police Department.
  2. March 3rd is a crime watch meeting.
  1. Finance Report – (Richard Luttrell)

1. Richard explained the allocation of names to the budget items.

  1. Community Relations Report (Chip Pratt)

1. Chip was absent but Jeremy stated that there was a good article in Canyon Creek Life Magazine about codes and the need to get with other HOA’s to learn how to codify some things regarding new building construction.

  1. Membership/Flag Lease Report (Jay Dalehite)
  1. Directory – most will re-up and almost all pages are secured. Potential $18K revenue.
  2. Jay met with Troop 262 regarding curb painting. This year they plan on 1000 curbs, and then in 2017, they will do another 1000 curbs. Every 3 years, each home gets a fresh curb address.
  3. Suggestion was made to have the Boy Scouts, and not the police pick up the cans of food at National Night Out function.
  1. Beautification Report (Kerry Gaines)

1. Begonia Sale is in April

2. Bobcat Report – See #7 under President’s Report

  1. Events Report (Kyla Obert)

1. Kyla was absent .

  1. Adjourn- at 9:40 p.m.

Next Meeting: March 21st at Keller Williams office - 501 W. President George Bush Freeway #125 · Richardson · TX · 75080 7:00 p.m.

For 2016:

Board Members
2016 Attendance / 1/11 / 2/08 / 3/21 / 4/18 / 5/16 / 6/20 / 8/16 / 9/19 / 10/17* / 11/14
Kassen, Susan / P / P
Dalehite, Jay / P / P
Pratt, Chip / P / A
Obert, Kyla / P / A
Emmert, Debra / P / P
Fulgham, Matt / A / P
Caldwell, Warren / P / P
Luttrell, Richard / P / P
Thomason, Jeremy / P / P
Gaines, Kerry / P / P
Kuddes, Susan / P / P

P = Present A = Absent

*October 17th will be substituted with our Annual Meeting

Respectfully submitted by: Debra Emmert – CCHOA Secretary

March 5, 2016