Title: Accounting Supervisor

Page 3

Rev: 01/18/17

Dairyland Power Cooperative

Job Description
Title: /
ACCOUNTING SUPERVISOR
/

HR USE

Reports To: / Controller / FLSA: /

Exempt

Supervises: / 3 – For Functional & Operational Activity / Job No: / R0000801
Division: / Finance and Support Services / EEO Class:
Department: / Accounting / Grade / 13
Cost Center: / 32
Location: / Administration Building

PURPOSE: Plan, organize, lead and participate (as needed) in the day-to-day operations for accounts payable, accounts receivable and billing, including oversight and guidance of related sales tax ensuring timely and accurate processing and full compliance. Responsible for coordinating and implementing all activities, procedures and work of the above functions. Assist in internal and external audits impacting the work group. Direct administration of related policies and procedures. Leads projects to drive efficiencies in processes and systems. Supervise staff.

ESSENTIAL JOB FUNCTIONS:

1.  Accomplish accounting human resource objectives by orienting, training, assigning, scheduling, coaching, counseling, and disciplining employees; communicate job expectations; plan, monitor, appraise job contributions; recommend compensation actions; adhere to policies and procedures. Staff training includes the training for both the Avantis purchasing/inventory system and the Lawson software system, as well as any additional systems or software introduced through process improvements.

2.  Ensure accuracy, correct approval and timely processing of all accounts payable, accounts receivable and billing transactions, including correct application of sales tax. Ensure that DPC qualifies for available discounts and maintains a high credit status. Run and verify daily processing and month-end reports for included functions. Analyze and verify various related accounts against the General Ledger and update other reports as needed.

3.  Coordinate year-end tasks and entries, including the set-up of unrecorded liabilities. Also, prepare schedules and handle inquiries for annual audit by independent accountants and audits by other agencies and financial organizations.

4.  Responsible for sales tax and 1099 filings. Act as a key sales tax resource for internal customers and outside inquiries and requests. Lead efforts in establishing internal policies and procedures related to sales tax.

5.  Lead initiatives/projects to drive efficiencies and improvements to the functional area. Maintain process documentation and project plans.

6.  Handle the complex problems of the functional areas. This involves assisting co-workers in solving data entry problems and maintaining communications with Dairyland Power Cooperative’s (DPC) vendors, customers and banks as needed.

7.  Support interaction with buyers, supply chain management, user departments, and vendors to resolve problems with questionable invoicing to prevent DPC from being incorrectly billed and/or overpaying invoices. This includes reviewing vendor statements in order to resolve problems with materials and pricing.

8.  Ensure timely and accurate processing of Board of Directors’ expense reports. Ensure follow up with Board members for any questions/issues pertaining to director expenses.

9.  Act as functional leader for software upgrades and changes. Ensure functional requirements are met and changes are thoroughly tested and working properly before release. Attend all meetings for upgrades for software. Coordinate training of staff for any changes.

10.  Prepare reports and cost study information as requested for DPC management and committees of the Board of Directors. Participate in, and possibly present information at Board Committee meetings.

11.  Acts as a resource for internal and external customers by answering inquiries or communicating information about DPC procedures and policies, along with compliance requirements.

12.  Work with the Controller in the staffing strategy and hiring/selection/coaching process for the work group.

13.  Perform other duties as assigned.

NATURE AND EXTENT OF FINANCIAL RESPONSIBILITY: Ensure that incoming and outgoing payments and billings are processed timely and accurately, and any disputes are resolved quickly to maximize DPC’s available discounts and interest earned. Department coordinates the processing of approximately 30,000 payables annually that total approximately $500 million, plus investments, in addition to approximately 2,500 receivables and billings that total over $400 million.

MINIMUM QUALIFICATIONS:

Education & Experience: Bachelor degree in accounting, finance or business with five (5) years of relevant experience.

Skills:

·  Knowledge and skills in applying GAAP and accounting procedures.

·  Experience with various financial systems; Lawson and Avantis knowledge preferred.

·  Experience with the Microsoft Office Suite.

·  Experience with WI, MN, IA and IL sales tax regulation interpretations and filings preferred.

·  Supervisory experience preferred.

·  Change management/process improvement experience preferred.

Licenses and Certifications: Must have valid driver’s license.

Physical Demands: Works in a climate-controlled office environment, with minimal physical exertion. Uses fingering and near vision for paperwork, computer entry, word processing, calculators, and other office machines. Uses hearing to talk/listen to vendors and Cooperative staff. Must lift up to 20 pounds to load printers or carry files. Must bend, reach, and twist upper body to load paper in printers. Strong written, verbal, and listening communication skills necessary for working with internal and external customers, suppliers and outside agencies. Above average reading and math skills needed to read and process various transactions.

Environmental Demands: Works indoors.

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Other Job Characteristics: Ability to work and maintain accuracy under pressure and meet required deadlines. Works additional hours as needed to maintain service levels of the group and accomplish objectives. Work requires a high degree of accuracy and the ability to direct others, and manage multiple tasks and priorities. Handle confidential materials and maintain confidentiality. Strong interpersonal skills required as activities include frequent interaction with all levels of the organization including external agencies, internal auditors, and occasionally the Executive Team, Board of Directors, and Distribution Cooperative Managers and attorneys, requiring well-developed written and verbal communication skills. May be called as an expert witness. Occasional travel required.

Prepared By: / Date:
Approved By: / Date:
Approved By: / Date:

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